2302495

Procurement Assistant

Job Posting: 17/Aug/2023

Closure Date: 31/Aug/2023, 9:59:00 PM

Organizational Unit : FRMOZ – FAO Representation in Mozambique

Job Type: Non-staff opportunities

Type of Requisition : NPP (National Project Personnel)

Grade Level : N/A

Primary Location: Mozambique-Maputo

Duration : 12 months

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

•  FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture
•  Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply
•  Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
•  FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
•  All selected candidates will undergo rigorous reference and background checks
•  All applications will be treated with the strictest confidentiality

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, program, and projects to achieve food security and to reduce hunger and malnutrition, to develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner. The position is located in the FAO Representation in Mozambique.

Reporting Lines

Under the supervision of the FAO Representative in Mozambique and technical guidance of the International Procurement Specialist, the incumbent will undertake the tasks outlined below.

Technical Focus

Carry out day-to-day procurement operations, ensuring consistency, timeliness and conformity with relevant rules, procedures and practices.

Tasks and Responsibilities

•  Perform operational functions relating to the procurement process, including the preparation of tender documents, issuance of tenders, evaluation of bids, follow-up with suppliers and drafting of contracts/amendment/renewals to contracts in accordance with the relevant rules and procedures.
•  Provide secretariat support to the Tender Opening Panel and Local Procurement Committee as appropriate.
•  Prepare submissions to the Local Procurement Committee (LPC).
•  Aid in the preparation of the annual procurement plan and updates.
•  Maintain a proper filing.
•  Closure of Purchase Orders.
•  Perform any other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•  Secondary school education.
•  3 years of relevant working experience in procurement and/or supply chain management
•  Working knowledge of English (Level C).
•  National of Mozambique.

FAO Core Competencies

•  Results Focus
•  Teamwork
•  Communication
•  Building Effective Relationships
•  Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•  Thorough knowledge of the procurement regulations and procedures of any public or international entity or organization.
•  Knowledge of the ERP Procurement system.
•  Ability to work under pressure and in challenging environment.
•  Computer skills: Microsoft Word, Excel, Internet, etc.
•  Excellent planning and organizational skills, self-motivated and efficient, with willingness to pay attention to details.
•  Previous experience working on international donor projects is highly preferred.
•  Working knowledge of MS office and relevant IT tools and software.
•  Excellent communication, networking, written and presentation skills.
•  Familiar with United Nations System and/or FAO’s programming mechanisms.

ADDITIONAL INFORMATION

•  FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
•  Incomplete applications will not be considered. If you need help please contact: Careers@fao.org
•  Applications received after the closing date will not be accepted
•  Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
•  For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

FAO seeks gender, geographical and linguistic diversity in its staff and international consultants in order to best serve FAO Members in all regions.

HOW TO APPLY

•  To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
•  Candidates are requested to attach a letter of motivation to the online profile
•  Once your profile is completed, please apply, and submit your application
•  Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
•  Incomplete applications will not be considered
•  Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
•  Only applications received through the FAO recruitment portal will be considered
•  Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT