The Opportunity – Procurement Assistant (For Nationals based in Gaza)
Post location: Field Office in Gaza – Rafah
Contract Duration and Level of Effort: 6 months with possibility for extension
ROLE PURPOSE:
This role will support the emergency response Supply Chain team with Gaza Field Office within oPt CO to ensure the proper procedure is followed for the purchasing of all goods and/or services for Save the Children’s programming and operations.
SCOPE OF ROLE:
Reports to: Supply Chain Officer
KEY AREAS OF ACCOUNTABILITY:
- Ensure that at all times Save the Children procurement policy and procedures are implemented and adhered to and are within compliance to donor regulations.
- Facilitating purchase requests for programs and process with all supporting documentation prior to submitting it for the final authorization ensuring approval by authorized signatory, as per SC officer instructions.
- Maintain proper and timely updating of procurement tools, such as but not only limited to: Procurement Tracker for Gaza field office.
- Collect quotations for supplies and services according to procurement policy
- Review all quotes and compile competitive bid analysis for review by procurement officer or logistics manager prior to raising purchase order.
- Ensure due process is followed and apply vetting process for all vendors according to SCI and Donor policies.
- Participate and facilitate frequent market assessments to identify stock levels and new vendors as per SCI operational needs.
- Coordinate delivery between supplier, warehouse and program.
- Update SC officer if a purchase order has not been delivered according to specification, quantity or quality agreed.
- Communicate any real or perceived conflict of interest which may arise in the execution of job
- Prepare vendor payment packs as per SCI finance policies.
- Commitment to serving members and their donors, and to helping build a culture of member service throughout organisation.
- Assist in the procurement process with the collection of quotations, the preparation of paperwork, tracking and reporting out on orders and the maintenance of files/records
General:
- Comply with Save the Children policies and practice with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
The post-holder will comply with all relevant Save the Children policies and procedures with respect to child safeguarding, safety and security, code of conduct, equal opportunities and other relevant policies.
Any adhoc duties assigned by the immediate line manager.
In order to be successful, you will bring/have:
QUALIFICATIONS
- College degree, minimum high school education
EXPERIENCE AND SKILLS
Essential:
- IT skills including excel, MS Office
- Proficiency in written and spoken English
- Detail oriented, honest, flexible, hardworking
- Ability to synthesise and analyse information, and make clear, informed decisions
- Ability to build relationships quickly with a wide range of people, both internally and externally
Desired
- 1-2 years’ experience in logistics or procurement function
We offer a competitive package in the context of the sector**. This role is offered on the basis of** national terms and conditions. Application will be reviewed and selected on a rolling basis.
Save the Children promotes a diverse and inclusive work environment, women and people with different abilities are strongly encouraged to apply.
The Organisation
Save the Children works in development and humanitarian contexts with children and partners to help families, communities, and governments identify and use innovations to ensure all children survive, learn and are protected.
We employ approximately 25,000 people across the globe and work on the ground in over 100 countries to help children affected by crises, or those that need better healthcare, education and child protection. We also campaign and advocate at the highest levels to realize the right of children and to ensure their voices are heard.
We are working towards three breakthroughs in how the world treats children by 2030:
• No child dies from preventable causes before their 5th birthday
• All children learn from a quality basic education and that,
• Violence against children is no longer tolerated
We know that great people make a great organization, and that our employees play a crucial role in helping us achieve our ambitions for children. We value our people and offer a meaningful and rewarding career, along with a collaborative and inclusive environment where ambition, creativity, and integrity are highly valued.
How to apply
Please attach a copy of your CV and cover letter with your application, and include details of your current remuneration and salary expectations. A copy of the full role profile can be found at https://hcri.fa.em2.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1/job/6101/?utm_medium=jobshare
If you’re unable to apply through the website, please submit your full application through email opt.hr@savethechildren.org , or WhatsApp number:+970592973634 reflecting the position name you’re applying to.
We need to keep children safe so our selection process, which includes rigorous background checks, reflects our commitment to the protection of children from abuse.
All employees are expected to carry out their duties in accordance with our global anti-harassment policy.
