Job Identification : 12864

Locations : Tashkent, Uzbekistan

Posting Date : 08/31/2023, 11:54 AM

Apply Before : 09/08/2023, 03:59 AM

Job Schedule : Full time

Agency : UNDP

Grade : NOA

Vacancy Type : Fixed Term

Practice Area : Effectiveness

Bureau : Regional Bureau for Europe and the CIS

Contract Duration : 1 Year with Possibility for extension

Education & Work Experience : Master’s Degree – 2 year(s) experience

Other Criteria : Bachelor`s Degree + 2 years Experience

Required Languages : Fluency in English and Uzbek

Desired Languages : Good command Russian is desirable.

Vacancy Timeline

2 Weeks

Mobility required/no mobility

no mobility required

Job Description

** This position is open to Uzbekistan nationals ONLY

BACKGROUND

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Under the overall guidance of DRR and direct supervision of the Operations Manager, the Procurement Analyst ensures effective delivery of procurement services. He/she analyzes and interprets the financial rules and regulations and provides solutions to complex issues related to procurement. The Procurement Analyst promotes a collaborative, client-focused, quality and results-oriented approach in the Unit.

The Procurement Analyst leads and supervises the CO procurement unit and works in close collaboration with the Operations, Programme and project teams in the CO, UNDP RBEC and HQ staff to successfully deliver procurement services.

Position Purpose

Summary of key functions:

•  Inputs to elaboration and implementation of operational strategies
•  Management of procurement processes
•  Implementation of sourcing strategy and e-procurement tools
•  Facilitation of knowledge building and knowledge sharing

Key Duties and Accountabilities

Provides analytical inputs to elaboration and implementation of operational strategies focusing on achievement of the following results:

•  Full compliance of procurement activities with UN/UNDP rules, regulations, policies and strategies; implementation of the effective internal control, analysis of parameters in support of proper design and functioning of a client-oriented procurement management system.
•  CO Procurement business processes mapping and elaboration/establishment of internal Standard Operating Procedures (SOPs) in Procurement, control of the workflows in the Procurement Unit in coordination with supervisor.
•  Analysis and proposals on cost saving and reduction strategies in the CO.
•  Analysis and proposals on elaboration of contract strategy, sourcing strategy, quality management, supplier selection, improvement of procurement processes in the CO.

Supports management of procurement processes for CO, NIM projects, UN common premises and at the request of other Agencies focusing on achievement of the following results:

•  Analysis of information for preparation of procurement plans for the office and projects and monitoring of their implementation.
•  Implementation of proper monitoring and control of procurement processes including organization of RFQ, ITB or RFP, receipt of quotations, bids or proposals, their evaluation, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulation.
•  Preliminary review of submissions to the Contract, Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP).
•  Implementation of the internal control system which ensures that Contracts, Purchase orders are duly prepared and dispatched. Follow up on timely corrective actions on POs with budget check errors and other problems.
•  Elaboration of proposals and implementation of the procurement processes monitoring system and mechanisms to eliminate deficiencies in procurement.
•  Implementation of harmonized procurement services and elaboration of proposals/analysis of requirements on common services expansion in the UN Premises, introduction of joint procurement for the UN Agencies in line with the UN reform.

Ensures implementation of sourcing strategy and e-procurement tools focusing on achievement of the following results:

•  Development and management of the rosters of suppliers, elaboration of supplier selection and evaluation criteria, quality, and performance measurement mechanisms.
•  Analysis and proposals on elaboration of e-procurement module.

Ensures facilitation of knowledge building and knowledge sharing in the CO focusing on achievement of the following results:

•  Participation in the organization of training for the operations/ projects staff on Procurement.
•  Synthesis of lessons learned and best practices in Procurement.
•  Contributions to knowledge networks and communities of practice.

The key results have an impact on the overall CO efficiency in procurement management and success in introduction and implementation of operational strategies. Accurate, thoroughly researched information, timely and appropriate delivery of services ensure client satisfaction and overall timely delivery of UNDP programmes and projects.

Requirements:

Must be professionally certified by an internationally recognized procurement certification authority such as Chartered Institute of Procurement and Supply Chain or equivalent to CIPS Level 3. CIPS Level above 3 is an advantage.

Education

•  Master’s Degree or equivalent in Business Administration, Public Administration, Finance, Economics, or related field. Or,
•  A first-level degree (Bachelor’s degree or equivalent) in the specified fields of studies with two additional years of relevant work experience may be accepted in lieu of the advanced university degree.

Experience, Knowledge, and Skills

•  Up to 2 years (with master’s degree) or 2 years (with bachelor’s degree) of relevant experience at the national or international level in public sector procurement management.
•  Experience in the use of computers and office software packages (MS Word, Excel, etc) and advanced knowledge of web-based management systems such as ERP.
•  Experience in the use of procurement information systems is desirable;
•  Fluency in English and Uzbek. Good command Russian is desirable.

Expected Demonstration of Competencies

Core

Achieve Results:

•  LEVEL 2: Scale up solutions and simplifies processes, balances speed and accuracy in doing work

Think Innovatively:

•  LEVEL 2: Offer new ideas/open to new approaches, demonstrate systemic/integrated thinking

Learn Continuously

•  LEVEL 2: Go outside comfort zone, learn from others and support their learning

Adapt with Agility

•  LEVEL 2: Adapt processes/approaches to new situations, involve others in change process

Act with Determination

•  LEVEL 2: Able to persevere and deal with multiple sources of pressure simultaneously

Engage and Partner

•  LEVEL 2: Is facilitator/integrator, bring people together, build/maintain coalitions/partnerships

Enable Diversity and Inclusion

•  LEVEL 2: Facilitate conversations to bridge differences, considers in decision making

Cross-Functional & Technical competencies

Business Direction & Strategy – Strategic Thinking

•  Ability to develop effective strategies and prioritized plans in line with UNDP is objectives, based on the systemic analysis of challenges, potential risks and opportunities, linking the vision to reality on the ground, and creating tangible solutions
•  Ability to leverage learning from a variety of sources to anticipate and respond to future trends; to demonstrate foresight in order to model what future developments and possible ways forward look like for UNDP

Business Management – Results-based Management

•  Ability to manage programmes and projects with a focus at improved performance and demonstrable results

Business Management- Risk Management

•  Ability to identify and organize action around mitigating and proactively managing risks

Business Development Integration within the UN

•  Ability to identity, and integrate capacity and assets of the UN system, and engage in joint work; knowledge of the UN System and ability to apply this knowledge to strategic and/or practical situations

Procurement- Category Management

•  Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency

Procurement -Data Analysis

•  Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making

2030 Agenda: People – Gender

•  UNDP’s Gender Equality Seal Initiative

IMPORTANT NOTE:

Candidates selected pursuant to this vacancy may be subject to UNDP’s policy on Probation upon assignment.

UNDP Disclaimer

Applicant information about UNDP rosters

Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.

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