Job Identification : 11857
Rentals : Brazzaville, Congo-Brazzaville
Posting Date : 08/23/2023, 03:51 PM
Apply Before : 02/09/2023, 03:51 PM
Job Schedule : Full time
Agency : UNDP
Grade : NPSA-7
Vacancy Type : National Personnel Service Agreement
Practice Area : Governance
Contract Duration : 5 months
Education & Work Experience : Bachelor’s Degree – 3 year ( s ) experience
Other Criteria : At least 4 years of relevant logistics experience
Required Languages : French
Desired Languages : English
Vacancy Timeline
2 Weeks
Job Description
Background
UNDP is committed to recruiting diverse staff in terms of gender, nationality and culture. We also encourage people from ethnic minorities, indigenous or disabled communities to apply. All applications will be treated with the strictest confidentiality. UNDP does not tolerate sexual exploitation and / or abuse, or any form of harassment, including sexual harassment, and / or all forms of discrimination. All applicants / te selected will therefore have to undergo rigorous checks relating to the references provided as well as their background.
2. Description of office / unit / office / Unit / Project Description ( max 300 words )
The United Nations Development Program ( UNDP ) is the United Nations global development network, which advocates for change and connects countries to knowledge, experience and resources to help people build a better life. We are on the ground in 170 countries and territories, working with governments and citizens on their own solutions to global and national development challenges to help empower lives and build resilient nations.
UNDP plays an important role in supporting health outcomes by helping countries to tackle the social, cultural and economic determinants of HIV and health, in partnership with United Nations agencies and other organizations. This is done as part of UNDP’s core work to reduce the inequalities and social exclusion that cause HIV and health problems, promote effective and inclusive governance for health and build resilient and sustainable health systems. UNDP also contributes through its coordinating role by bringing together multiple partners and resources at the national and local levels.
As a historic and trusted partner of the Global Fund ( FM ), the added value of UNDP is to provide an integrated set of development solutions to strengthen institutions to provide health services. Through its contributions as interim main recipient ( PR ) and technical assistance provider in more than 53 countries since 2003, the provision by UNDP of integrated policy support, the implementation and development of capacities in countries has produced significant health and development results in difficult operational environments. Proactive risk management and investment in sustainability are the cornerstones of the UNDP portfolio management approach and the provision of’technical assistance to national counterparts during all implementation phases, strengthening of legislation, policies and regulatory frameworks, and capacity building in key functional areas, including financial management and health information, systems management, procurement and the supply chain. Within the HHD Group, the support team for the implementation of health services ( GF / HIST ) is a team that provides support to UNDP country offices in the implementation of health and development programs. health information, systems management, purchasing and supply chain. Within the HHD Group, the support team for the implementation of health services ( GF / HIST ) is a team that provides support to UNDP country offices in the implementation of health and development programs. health information, systems management, purchasing and supply chain. Within the HHD Group, the support team for the implementation of health services ( GF / HIST ) is a team that provides support to UNDP country offices in the implementation of health and development programs.
UNDP was identified as interim PR for the HIV and Tuberculosis program funded by the Global Fund in Congo for the period from January 1, 2021 to December 31, 2023. UNDP will implement the program in close coordination with national partners, including disease control programs, the CAMEPS central purchasing office, NGOs, technical partners and agencies of the United Nations system. Program management will be in accordance with UNDP rules, policies and procedures, grant agreements and agreements between UNDP and the FM, in collaboration with national stakeholders, and in close coordination with the FM ( including the local agent of the Fund ), the CCN ( National Coordination Mechanism ), technical partners and United Nations agencies,the GF / HIST support team and the UNDP program and operations units.
In order to ensure planning, programmatic and operational management and project supervision in order to achieve its goals and objectives, a dedicated ( UGP ) project management unit has been created and will be managed by an International Project Coordinator. A Logistician Partner is recruited by the UNDP and will work under the supervision of the Purchasing Specialist and the Logistics Chain.
3. Functions and responsibilities
The Logistician Associate will perform the following tasks : A / – Purchases
- Assist the Purchasing Management Specialist in the effective implementation of the purchasing plan for health and non-health products ;
- Support the preparation of calls for tenders, requests for quotations, quotes, etc., in accordance with international and national ( purchasing procedures,
- Support the Purchasing Management Specialist and the GAS team in relations with suppliers and the UNDP procurement team in Copenhagen ;
- Execute the preparation of requisitions in Atlas.
B / – Supply chain
- Ensure that storage spaces have appropriate conditions and are available before orders arrive ;
- Ensure the preparation and obtaining of the administrative documents necessary for the customs exemption of products, the immediate removal, as well as the clearance of files ;
- Carry out formalities relating to the removal of products as soon as they arrive in the country ;
- Ensure adequate storage of products in the central store and peripheral warehouses ;
- Carry out periodic checks in storage stores to verify compliance of storage conditions with the required standards
- Coordinate, participate, support in physical inventories at central and peripheral level ;
- Supervise the distribution of products financed by the Global Fund in stores and processing sites and ensure the return and archiving of documentation ;
- Support the preparation of transport plans ;
- Supervise the transport of health inputs ;
- Report to the supervisor any deviation relating to storage, inventory management and distribution of inputs ;
- Propose improvement measures ;
- Support and supervise the preparation of orders according to schedule ;
- Ensure that requisitions are made on schedule and follow up on them ;
- Support programs for the validation of orders in collaboration with the specialist in health product management ;
- Support capacity building initiatives in the supply chain ;
C / – Miscellaneous
- Support the country office as part of the audit procedures ;
- Any other task requested by the supervisor.
4. Institutional arrangement
The Logistics Association of the project will work under the supervision of the Specialist in Purchasing and Logistics Chain Management and under the control and direct supervision of the project coordinator.
5. Minimum qualifications
Theoretical education min.
- Degree in management, logistics or equivalent.
Minimum number of years of experience
- At least 4 years of relevant logistics experience ;
- Knowledge of supply chain principles
- Experience in a public health organization would be an asset ;
- Experience in inventory management would be an asset ;
- Distribution monitoring experience would be an asset ;
- Experience in inter-institutional technical coordination desirable.
Skills and skills required
- Innovation
Ability to make new and useful ideas work
- Leadership
Ability to persuade others to follow
- People management
Ability to improve performance and satisfaction
- Communication
Listening, adaptation, persuasion and transformation capacity
- Delivery
Ability to get things done
Additional skills and competences desired ( Technique / Functional )
- Knowledge of strategic concepts, principles and methods of supply, and ability to apply to strategic and / or practical situations in the supply of medicines and medical products
- Knowledge of the principles, methods and capacity of supply chain management to apply to strategic and / or practical situations
- Ability to acquire goods, services or works from an external source
- Ability to plan, organize and control resources, procedures and protocols and achieve specific objectives
- Ability to engage with other organizations, donors and other development stakeholders and to build productive working relationships
- Ability to identify and prioritize risks, and organize actions to mitigate them
- Ability to effectively manage and share information and knowledge
- Ability to come to an understanding, to resolve a point of difference or to obtain an advantage in the outcome of the dialogue
- Knowledge of concepts, principles and methods of contract management and ability to apply to strategic and / or practical situations.
- Knowledge of the concepts, principles and policies of the fight against corruption and ability to apply in strategic and / or practical situations
Language ( s ) required ( s ) at operational level (
- Perfect mastery of French.
- Good level of English an asset.
6. Travel
a ) The UNDP will cover for live candidates outside the department of Brazzaville, the person’s travel expenses to the place of employment, as well as his return to his home after his services are completed. Travel expenses are only covered in the event that the function is physically exercised at the place of employment and excludes homework.
7. Composition of the application file :
- Personal CV or P11, indicating all positions previously occupied and their main underlying functions, their durations ( month / year ), the qualifications, as well as the contact details ( email and telephone number ) of the Candidate, and at least three ( 3 ) most recent professional references from previous supervisors. References may also include peers.
- A cover letter ( maximum length: 1 page ) indicating why the candidate considers himself fit for the position.
- Attach a ( of ) certificate ( s ) of services rendered or ( s ) work certificate.
8. CD appendices
- Links to any relevant ( non-confidential ) document that could help applicants better understand the context of the office, unit or project.
- Organizational chart of the office / unit / project indicating the position of the function.
Disclaimer
Female candidates are strongly encouraged.
Important information for applicants
All positions in the MFN categories are subject to local recruitment.
Information for applicants regarding « UNDP Roster »
Note: UNDP reserves the right to select one or more candidates for this vacancy notice. We can also keep the applications and take into consideration the candidates applying for this post for other similar posts within the UNDP, at the same hierarchical level and with a job description, experience and similar educational requirements.
Diversity of the workforce
UNDP is committed to ensuring diversity among its staff and encourages all qualified candidates, regardless of their gender, nationality, disability, sexual orientation, of their culture, their religion and their ethnic origin, to apply. All applications will be treated with the strictest confidentiality. We strongly encourage female candidates.
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