Job: Argentina
The IDB Group is a diverse, versatile and passionate community of people, united to improve lives in Latin America and the Caribbean. Those who work with us find a purpose and do what they like best in an inclusive, collaborative, agile and rewarding environment.
About this job
The Country Office in Argentina requires hiring an Operations Support Consultant to carry out a wide variety of operational functions primarily intended to support design, the execution and monitoring of the Bank’s portfolio projects in the country.
The Operations Support Consultant to be hired will be part of the Representation Services Unit, which integrates the operational support offered by this Country Office to operations through Project Teams, and develops initiatives related to strengthening their management capacity. In this sense, the Operations Support Consultant will have the guidance and support of the Project Heads / Sector Specialists, Acquisitions and Trustees in relation to the tasks entrusted to them with the respective projects.
This is what you will do
The Operations Support Consultant must have training and experience in project management, which will allow it to efficiently develop the following functions and responsibilities related to the programming cycle, preparation, execution, supervision and closing of Operations:
- Support Project Teams in the review and analysis of operations management documents: Multiannual Execution Plans, Annual Operating Plans and Procurement Plans.
- Monitor the activities carried out within the framework of the projects, verifying their consistency with the aforementioned plans, proposing recommendations for improvement and alerting possible delays and difficulties.
- Advise the Executing Organizations in the elaboration of their Multiannual Execution Plans, Annual Operating Plans and Procurement Plans.
- Advise the Executing Agencies, in coordination with the Bank’s trust team, on the correct application of the Bank’s procurement policies; review ex-ante and/or ex-post the documentation generated by the Executing Organizations related to their processes of acquisitions of works, goods, consulting and services to ensure compliance with Bank policies. Likewise, collaborate with the Project Heads in the definition of courses of action and response to formal communications related to project acquisitions.
- Support in monitoring the contractual clauses established in the Loan Contracts, monitoring them through the Bank’s control systems; analyze the documentation related to contractual requirements that the Executing Organizations present and process the corresponding actions in the systems, including the preparation of the Bank’s response to the requests received. Likewise, coordinate actions with the Executing Organizations in order to ensure timely and adequate compliance with the requirements established in the Financing Contracts or Agreements and that the information in the control system of the Bank is permanently updated.
- Provide support to the Executing Agencies for the correct application of accounting records and the use of the Bank’s disbursement instruments in order to ensure proper financial administration of projects; carry out the review of the disbursement requests submitted to the Bank by the Executing Agencies, verifying ex-ante and/or ex-post the correct accounting of expenses and supporting documentation so that they are subsequently validated in the Bank’s disbursement system; analyze the documentation presented to the Bank by the Executing Organizations related to the financial administration of projects ( accounting, budgets, transfers, bank routes, etc.) and make recommendations for decision-making by the Specialists responsible for the projects;and prepare the Bank’s communications related to the financial transactions of the projects.
- Assist Project managers in conducting risk assessments, the preparation of mitigation plans and monitoring of the execution of the activities included in said plans.
- Establish and maintain a permanent, fluid and mutually supportive relationship with the Executing Agencies and their staff, under the guidance of the Project Heads, in such a way that the problems that arise during the execution of the projects are solved expeditiously, establish early alerts that reflect delays or deviations in execution and carry out the actions that are necessary to overcome these situations. Additionally, This relationship must allow all the documentation that the Executing Organizations send to the Bank in relation to the execution of the projects to be free of significant errors or omissions that may delay their processing.
- Support Team Heads and Trust Specialists in the activities necessary to achieve the results of operations under their responsibility, providing support in conducting technical and financial-accounting inspection visits.
- At the request of the Chief of Operations, prepare progress reports to facilitate monitoring and monitoring of portfolio projects, of the implementation of the Country Strategy and other aspects related to the Bank’s operations in the country.
- Participate in portfolio and project supervision meetings, as well as Bank operational coordination convened by the Representative or Chief of Operations.
- Ensure the permanent updating of the Bank’s computer systems to carry out its tasks making proper use of them; maintain the physical and electronic files of the projects generated as a product of their functions in accordance with the Bank’s regulations on the matter.
- Make informative presentations on activities, strategies and procedures related to operations.
- Carry out and collaborate in other tasks in order to ensure the delivery of the IDB Group’s operational program.
- Interact and support in coordination with other units of the Representation ( Administration, Services Unit, IT ) in carrying out activities related to the supervision of operations and requiring the joint participation of other sectors ( events, meetings, supervision missions, reception of visits, communication and external relations actions ).
This is what you need
- Education: Master in Business Administration, Public Accounting / Auditing, Engineering, Social Sciences and / or related
- Experience: Minimum 5 years of experience carrying out project management in the public sector with local or international financing. Knowledge of national procurement rules and policies will be valued, preferably from Multilateral Financial Organizations or Bilateral Cooperation Agencies
- Languages: Spanish and English, oral and written proficiency is required. It is preferred to have additional knowledge of French and Portuguese.
Key skills
- Skills: Microsoft Office domain ( Word, Excel, Power Point, Outlook ). Database management ( Access ) and Microsoft Project. Specialization in Project Management tools ( PMI or similar ) will be assessed.
- Planning, Organization and Execution : Prioritize actions to maximize efficiency and achieve goals in time as well as in form. Proactivity to fulfill commitments within the established deadlines. Coordinate work efficiently with other individuals.
- Adaptability: Ability to handle daily challenges. Willingness and ability to respond to multiple demands simultaneously and adapt to changes in priorities and unforeseen events. Assertiveness to handle restrictions or adversity situations.
- Communications: Ability to engage with others, adapt to their needs, interests, communication styles. Ability to express ideas and facts in a clear, organized and precise way, both in writing and orally. Experience in writing management reports.
- Teamwork: Vocation of service and willingness to work in defined hierarchical structures, as well as in multidisciplinary teams. Ability to adapt and respond to work situations under pressure.
- Initiative and search for results: Act with initiative and independently in response to job demands. Demonstrates motivation to produce quality work and act promptly to achieve the Bank’s objectives.
- Service vocation: Ability to understand the relationships of those involved in the Bank. Work with the different involved to solve problems and face challenges.
Requirements
- Citizenship: You are a citizen of Argentina or a citizen of one of our 48 member countries with legal or residence permits to work in Argentina
- Consanguinity: He has no family members ( up to the fourth degree of consanguinity and second degree of affinity, including the spouse ) who work at the IDB, IDB Invest or IDB Lab.
Type of contract and duration
- Contract Type : Full-time national consultant.
- Duration : 15 months
- Labor location : On site.
What we offer
The IDB Group offers benefits that respond to the different needs and moments of an employee’s life. These benefits include:
- A package of competitive remuneration
- License and vacation: 2 days per month of contract + parental leave without distinction of gender.
- Health insurance: the IDB Group provides a monthly allowance for the purchase of health insurance.
- Savings plan: The IDB Group cares about its future and, depending on the duration of the contract, will receive an allocation for a monthly savings plan.
- Work schedules flexible e hybrids.
- Health and wellness: Access to our Health Services Center that offers employees preventive care and health education.
- Development support: We offer learning opportunities to improve your professional profile, such as seminars, individualized professional advice, and much more.
Partial Time Consultant
- A package of competitive remuneration.
- A flexible way of working. You will be evaluated by deliverable.
Our culture
At the IDB Group, we work for all people to do their best and bring their true selves to work, be willing to try new approaches without fear, be held accountable for your actions and receive compensation for them.
Diversity, Equity, Inclusion and the Sense of Belonging ( DEIB ) are the pillars of our organization. We celebrate all dimensions of diversity and encourage women, LGBTQ +, people with disabilities, people of African descent and indigenous people to apply.
We will ensure that people with disabilities are provided with reasonable accommodations to participate in the job interview process. If you are a qualified candidate with a disability, email us at diversity@iadb.org in order to request reasonable adaptations to complete this request.
Our Human Resources Team thoroughly reviews each request.
About the IDB Group
The IDB Group, made up of the Inter-American Development Bank ( IDB ), IDB Invest and IDB Lab, offers flexible financing solutions to its member countries to finance economic and social development through loans and subsidies to public and private entities in Latin America and the Caribbean.
About the IDB
The Inter-American Development Bank’s mission is to improve lives. Founded in 1959, the IDB is one of the main sources of long-term financing for the economic, social, and institutional development of Latin America and the Caribbean. The IDB also conducts cutting-edge research projects and offers policy advice, technical assistance, and training to public and private clients throughout the region.
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Additional Information
- External Opening Date: Aug 25, 2023
- External Closing Date: Sep 1, 2023
- External Contact Email: hrsc@iadb.org
- External Contact Name: HR Service Center
- Job Field: Technical Support
