CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2302027
Operational / Financial Specialist for Project Monitoring
Job advertisement : Jul 13, 2023
Publication cancellation date : Jul 27/2023, 9:59:00 PM
Organizational Unit: RLCRD
Job type : Temporary work
Requirement Type: PSA ( Personal Service Agreements )
Grade Level: N / A
Main location : Home-Based
Duration: 11 months with the possibility of extension
Position Number: N / A
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
Operational and monitoring support will work for the FAO Regional Office for Latin America and the Caribbean ( RLC ). The Organization will hire a consultant to provide experience, skills and knowledge for specific initiatives that are short-term in nature, ranging from ) a few days or weeks to a maximum of 11 months. The possibility of an extension is subject to satisfactory performance and depending on the resources and needs of the Organization. Assignment may involve full or part time functions.
Hierarchical dependency
The Operational Administrative / Financial Specialist and Project Monitoring will work under the direct supervision of the Chief Field Program Officer ( unit leader ) in conjunction with various relevant actors in the group.
Field of specialization
Business Administration, Public Administration, Financial Resources Management
Tasks and responsibilities
For assigned regional projects, provide administrative and operational support to the organization of tasks, Work Plan and the preparation of regular documentation administered by the Delegate of the Budget Holder, the Technical Coordinator and the project work team;
- Support the planning, organization, execution and evaluation of the activities foreseen in the Work Plan of the assigned projects; including programs and projects with financing from the European Union
- Maintain the electronic document archive in accordance with FAO standards;
- Execute administrative processes related to the preparation and accompaniment of contracts for the acquisition of equipment and services, including the payment of personnel, purchases of materials and equipment, letters of agreement, etc.
- Organize workshops and meetings, including the organization of travel and missions, the processing of travel authorizations, air tickets, insurance and travel reimbursements, in accordance with the rules of the Organization
- Prepare the selection processes for project personnel contracts, which includes management from vacancy preparation to hiring and subsequent management.
- Support in the control of the budget and financial management of the assigned projects, executing payments as requested by the Budget Holder / BH Delegate, prepare budget reviews and reconcile project accounts in compliance with FAO standards;
- Keep the Organization’s corporate database ( FPMIS ) updated with respect to project information, including: ( progress reports, delivery projections, quarterly report on project execution, Publications made by projects
- Maintain other documentation such as: letters of agreement, contracts or agreements concluded to achieve the products of the projects, Registration of missions carried out by technical departments to provide technical support for the projects ( title, mission duration, Mission reports, Consultants hired by projects ( titles, gender, duration of consulting ). Seminars, workshops, etc. organized by projects ( reports, duration, location, participants
- Accompany the resources designated for each operational plan by country or Regional ( as appropriate ) through FAO corporate systems, as well as the resources authorized to FAO representations in the countries ( FBAs );
- Carry out periodic monitoring tasks – together with project staff – in monitoring tasks, activities and commitments using corporate monitoring and evaluation tools;
- Carry out other tasks related to the operational management of regional projects.
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- At least three years of Administrative and Operational Experience, with a focus on finance and project management
- Practical knowledge of Spanish ( Level C ) and limited knowledge of English ( Level B ). For PSA only one level C language can be required.
- University Degree in Finance or Administration will be considered an advantage
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Work experience in more than one national and international workplace or environment
- Previous experience in project operation with EU donors
- Skills to organize events
- Skills and experience in monitoring work plans
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help, contact: Careers@fao.org.
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For information about other job opportunities visit the FAO Employment Website: http://www.fao.org/employment/home/es/.
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PRESENTATION OF REQUESTMENTS If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile. Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered. We advise candidates to submit their application sufficiently in advance of the expiration of the term. If you need help, contact: Careers@fao.org.
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