Closing date: Monday, 4 September 2023

National Consultant – To support the Gender Responsive Procurement Connections 2023 (Turkish Nationals Only)

Location : Home-based, TURKEY

Application Deadline : 04-Sep-23 (Midnight New York, USA)

Type of Contract : Individual Contract

Post Level : National Consultant

Languages Required : English

Starting Date : (date when the selected candidate is expected to start)

27-Sep-2023

Duration of Initial Contract : Maximum 45 days until 31 January 2024

Expected Duration of Assignment : Maximum 45 days until 31 January 2024

UNDP is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.

Background

I. Organizational Context

The United Nations Entity for Gender Equality and the Empowerment of Women (UN Women), grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security. Placing women’s rights at the center of all its efforts, UN Women leads and coordinates United Nations system efforts to ensure that commitments on gender equality and gender mainstreaming translate into action throughout the world. It provides support to Member States’ efforts and priorities in meeting their gender equality goals and for building effective partnerships with civil society and other relevant actors.

In Türkiye, in line with its global Strategic Plan 2022-2025 and Country Strategic Note (2022-2025), and the overall UN Sustainable Development Cooperation Framework for Turkiye (UNSDCF) (2021-2025), UN Women works towards one overarching goal “Women and girls including those at greatest risk of being left behind fully exercise their human rights, enjoy a life free from violence and discrimination, and lead, influence and benefit from sustainable and inclusive socio-economic development towards the advancement of gender equality in Türkiye”.

Towards these goals, UN Women implements programmes and projects that aim to advance gender equality, improve women’s access to opportunities, rights and services in political, social and economic life and combat gender stereotypes, discrimination and violence, as required by international and national legal and policy commitments. UN Women collaborates with numerous partners – central and local level government authorities, civil society organizations, including women’s organizations and platforms, academia, private sector companies, other UN agencies. It commits itself to the Leaving No One Behind principle, by supporting targeted actions to remove the obstacles that marginalized and vulnerable groups of women face in accessing their rights and to promote them as agents of change.

Within this context, UN Women’s Europe and Central Asia Regional Office has been organizing a regional women’s entrepreneurship Expo to foster new partnerships for the women entrepreneurs of the region since 2021. Last year, UN Women Turkiye Country Office joined in this effort by organizing a satellite event for the Women’s Entrepreneurship Expo 2022 and convened the first-ever Gender Responsive Procurement (GRP) Summit in the country on October 21, 2022 with its partners, KAGIDER, and UN Global Compact Türkiye.

UN Women’s Europe and Central Asia Regional Office is organizing the third of its Women’s Entrepreneurship Expo Series in 2023 and UN Women Turkiye Country Office is collaborating with KAGIDER and HepsiBurada to organize a new satellite event under the Regional Expo: the Gender Responsive Procurement Connections 2023. Building on the success of last year’s Summit and considering the devastating impacts of the Feb 6th earthquakes in the country, UN Women Turkiye is aiming to equip women entrepreneurs and women cooperatives that have been impacted by the earthquake with practical skills and tools they can put to immediate use, and aid their economic recovery after the devastating earthquakes. By doing so, UN Women Turkiye will support women’s economic empowerment and resilience in the disaster zone.

The event seeks to respond to the needs raised in the Earthquake Rapid Needs Assessment conducted by UN Women Turkiye Country Office in collaboration with KAGIDER, and targets to open a space where women entrepreneurs and women cooperatives of the region can find the opportunity to re-start their production operations, with the power of procurement, e-commerce and capacity building activities. The Gender Responsible Procurement (GRP) Connections 2023 is planned to take place in early November 2023 in Hatay.

The GRP Connections will have two phases: Phase I: Pre-event Gender Responsive Procurement Connections:

Companies in Turkiye will be invited to place orders for their year-end employee appreciation gift packages. The UN Women Consultant will work with HepsiBurada and KAGIDER to collect these offers and coordinate the production and shipment of goods with women entrepreneurs who will be producing and supplying the gift packages to the companies before the end of the year.
Women entrepreneurs (WEs) and women cooperatives (WCs) impacted by the earthquake will be reached out to and their profiles compiled in a format that will inform procurement specialists to consider buying from them. These profiles will be incorporated into the ticaretinkadinlari.com ahead of the one-day in-person event. The profiles will also guide the mentorship pairings that KAGIDER will perform after the one-day event. The profiles will include an assessment of if they can produce products to be put into the year-end gift boxes.

Phase II: A one-day in-person Connection in Hatay

Women entrepreneurs and women cooperatives of the region will be brought together with the e-commerce platforms and receive practical trainings on e.g. effective online presence, marketing, branding, financial literacy etc. They will also be assisted to register on the HepsiBurada and Ticaretin Kadinlari platforms without a charge.
Private sector partners and public authorities will be invited to provide information on their support schemes.

In order to support the planning, organization, coordination and reporting of this event, UN Women Turkiye Country Office is seeking to recruit a National Consultant, experienced in event management, coordination and working with entrepreneurs (ideally in and around Hatay) to provide support in planning, preparing and organizing the GRP Connections 2023. The Consultant will carry out the day-to-day communication with the women entrepreneurs and women cooperatives and write up their short-profiles. They will also lead the process of creating an “employee appreciation box” using products of the participating women. The created boxes will be procured by willing companies looking to give yearend gifts to their employees. This task will include, among others, market research, benchmarking, product and production facility assessments.

The Consultant will also be responsible for distilling the interactions with participating women and coming up with an Outcome Report that summarizes the process of enabling the procurement of “employee appreciation boxes”, the physical event in Hatay, the achievements and limitations of the connections forged through the GRP Connections 2023 and identifying the potential next steps.

Duties and Responsibilities

II. Functions

Under overall guidance of UN Women Deputy Country Director and the direct supervision of Programme Analyst, the National Consultant is being recruited to support UN Women’s Gender Responsive Procurement Connections 2023 in Turkiye and provide technical expertise in the event planning, organization, coordination and reporting.

The Consultant will be responsible for the following:

Being the primary Focal Point for communications with women entrepreneurs and cooperative partners looking to take part in the event
Carrying out the daily communication with the participating women (e.g. responding to their emails, clarification requests, ensuring their participation in meetings, seminars etc) in close coordination with UN Women
Compiling the profiles of women entrepreneurs and women cooperatives, and documenting their product lines and production capacities
Planning and conducting meetings/orientation sessions with women entrepreneurs to guide them through the “employee appreciation box” creation process
Coordinating the process of creation and provision of the “employee appreciation box” to companies (incl. market research, benchmarking, product and production facility assessments) in close cooperation with UN Women partners
Guiding the entrepreneurs on products and pricing of the products that will be placed in the employee appreciation box
Facilitating the networking between women entrepreneurs, women cooperatives and other partners as necessary
Providing professional, proactive and client-oriented event management and coordination services (incl. post-event evaluation)
Conducting a pre-event walk-through assessment of the event venue
Providing guidance to UN Women teams and partners in preparing the Event Checklist/ToR
Preparing an Outcome Report that summarizes the event, the achievements and limitations of the connections forged through the GRP Connections 2023 and identifying the potential next steps
Completion of other relevant tasks / deliverables as agreed with the supervisor

All deliverables are expected be prepared in Turkish (and translated to English as necessary by UN Women).

III. Deliverables and Payment Schedule

Duration of the assignment is from 27 September 2023 – 31 January 2024. The Consultant is expected to spend up to 45 working days on a non-consecutive basis throughout the assignment.

Expected Deliverables and Payment Schedule: The following table summarizes main activities and expected deliverables against targeted delivery deadlines and indicative working days to be invested by the Consultant. The deliverables are clearly dedicated in line with the expected functions as can be seen in the following table.

Activities/Tasks

Output (Deliverable)

Estimated Working days assigned

Tentative Deadlines

Payment

Detailed work plan of how the tasks in the ToR will be delivered with the respective timelines developed

Work plan and Working methodology, timeline

September 2023

60%

Compiling the profiles of women entrepreneurs and women cooperatives, and documenting their product lines and production capacities

Participating women’s profiles

October 2023

Successful organization of Phase I of the GRP Connections 2023

Phase I: The GRP Connections 2023

October 2023

Successful organization of Phase II of the GRP Connections 2023

Phase II: The GRP Connections 2023

November 2023

Drafting of the Outcome Report

Outcome Report

November 2023

40%

Formation and delivery of the “employee appreciation box”

Completion of employee appreciation box deliveries to companies

December 2023

Total working days: 45

100%

*The number of working days are solely provided to give the National Consultant an idea on the work to be undertaken.

All deliverables shall be received and cleared by UN Women in Türkiye. All deliverables shall be in Turkish, in electronic version.

Note: The mentioned number of working days has been estimated as being sufficient/feasible for the envisaged volume of work to be completed successfully and is proposed as a guideline for the duration of assignment. It cannot and shall not be used as criteria for completion of work/assignment. The provision of envisaged deliverables approved by the UN Women in Türkiye shall be the only criteria for the Consultant’s work being completed and eligible for payment/s.

Payment Schedule: The amount paid to the Consultant shall be gross and inclusive of all associated costs such as Travel, social security, pension and income tax etc. Payments will be made upon approval of deliverables by UN Women Türkiye, along with the Certification of Payment Form (COP) on the basis of the lump-sum price of that respective deliverable and pertaining payment documents signed by the National Consultant in addition to the timesheet indicating the days allocated for the specific deliverables and approved by the responsible Programme Analyst. While the National Consultant may invest less or more than estimated number of working days for each deliverable different than the estimated working days stipulated in the table in Section III, the amount of payment to be affected to the National consultant within the scope of this Assignment will be based on the lump-sum prices of the deliverables.

If any of the deliverables stipulated in above table are not produced and delivered by the National Consultants in due time and to the satisfaction of UN Women Türkiye, no payment will be made even if the National Consultants have invested time to produce and deliver such deliverables.

During assignment’s related missions, the National Consultant may use the facilities of the office (i.e. internet access, printing, copying, local phone calls, etc.). However, s/he is expected to use his/her own personal computer.

Mandatory Training Courses: The Consultant shall complete all the mandatory and other required UN training courses and modules on time. The certificates shall be submitted to the supervisor.

IV. Key Performance Indicators

Timeliness, responsibility, initiative, communication, accuracy, and quality of the products delivered.
Adherence to UN Women standards and rules.
Keeping up to date with the developments in Türkiye and esp. in the earthquake zone on available support programs for women entrepreneurs and women cooperatives.
Ability to review a variety of data, identify and adjust discrepancies, identify and resolve operational problems,
Using Information Technology effectively as a tool and resource
Ability follow and coordinate tasks in parallel.
Provision of quality and timely reports.
Positive feedbacks from UN Women’s stakeholders regarding the substantive support provided by the Consultants.

Competencies

V. Competencies

Core Values:

Respect for Diversity
Integrity
Professionalism

Core Competencies:

Awareness and Sensitivity Regarding Gender Issues
Creative Problem Solving
Effective Communication
Inclusive Collaboration
Stakeholder Engagement
Leading by Example

Functional Competencies:

Excellent time management and ability to produce deliverables within agreed deadlines;
Ability to coordinate and complete multiple tasks and stakeholders in parallel;
Ability to gather and interpret data, reach logical conclusions and present findings;
Ability to work independently as well as in teams;
Knowledge of women entrepreneurship and women cooperatives in Turkiye
Ability to communicate sensitively, effectively and creatively across different constituencies;
Focuses on impact and results for client;
Consistently approaches work with energy and a positive, constructive attitude;
Demonstrate and safeguard ethics and integrity

Please visit this link for more information on UN Women’s Core Values and Competencies: https://www.unwomen.org/sites/default/files/Headquarters/Attachments/Sections/About%20Us/Employment/UN-Women-values-and-competencies-framework-en.pdf

At UN Women, we are committed to creating a diverse and inclusive environment of mutual respect. UN Women recruits, employs, trains, compensates, and promotes regardless of race, religion, color, sex, gender identity, sexual orientation, age, ability, national origin, or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, competence, integrity and organizational need.

If you need any reasonable accommodation to support your participation in the recruitment and selection process, please include this information in your application.

UN Women has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and UN Women, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to UN Women’s policies and procedures and the standards of conduct expected of UN Women personnel and will therefore undergo rigorous reference and background checks. (Background checks will include the verification of academic credential(s) and employment history. Selected candidates may be required to provide additional information to conduct a background check.)

Required Skills and Experience

VI. Required Skills and Experience

Education and certification:

Master’s degree or equivalent in business administration, public administration, social sciences, communications, gender studies, economics, marketing, entrepreneurship, event management or a related field relevant to the requirements of this ToR;
A Bachelor’s degree can be accepted in lieu of a Master’s degree with two additional years relevant experience (total 5 years).

Experience:

Minimum 3 years of experience in national and/or international level in event planning, hosting and management, field reporting, report writing and developing event related knowledge materials is required.
At least two 2 years of proven experience in working with women entrepreneurs and/or women cooperatives is an asset.
Experience working in the earthquake region is an asset
Previous professional experience with the UN or other international organisations is an asset.

Language Requirements:

Fluency in written and spoken Turkish is required.
Fluency in written and spoken English is an asset.

VII. Travel

The Consultant will be responsible for all travel arrangements and expenses and daily subsistence allowances associated with undertaking this assignment. All travels shall be coordinated with UN Women Türkiye Office and shall be included in the total contract amount of the Consultant.

Indicatively three domestic journeys to Hatay/Istanbul/Gaziantep are expected to take place. Each mission is expected to last one day. The financial proposal template is explanatory in this regard. The taxi fees for attending the meetings are also under the responsibility of the Consultant. In case of unforeseeable Travel exceeding the travel budget of the Consultant, such costs should be agreed upon between UN Women and the Consultant prior to the Travel, and will be reimbursed, in line with the UN Women travel policy.

In the context of the assignment, wherever possible, the meetings can be carried out through online conferencing such as Skype, Zoom, MS Teams, etc.

VIII. Application Procedure

The following documents should be submitted as part of the application: Cover letter to include a brief overview about which of your previous experiences makes you the most suitable candidate for the advertised assignment.

CV in English containing the relevant educational and professional experience.

Signed UN Women Personal History (P11) Form including past experience in similar assignments which can be downloaded at http://www.unwomen.org/about-us/employment

The cover letter, CV, signed UN Women personal history form and the financial proposal shall be sent via e- mail to Türkiye.procurement@unwomen.org indicating the name of the position applied in the subject line of the e-mail no later than the application deadline – Please see Annex I: Price Proposal Guideline and Template and Annex II: Price Proposal Submission Form.

When applying; the Cover Letter, CV and the signed P11 Form should be merged into one (1) single PDF document. The Financial Proposal should be sent as a separate file in PDF, separately from the rest of the documents. Please make sure not to include the Financial Proposal in the merged PDF document.

Should they be short-listed in consideration of the consultancy, candidates should be able to quickly submit degree certificates, medical certifications or any other requested document.

Incomplete applications such as applications without a financial proposal may not be considered. Applicants are responsible to make sure to have provided all the requested application materials before the deadline.

IX. Evaluation of Applicants

Candidates will be evaluated using a cumulative analysis method taking into consideration the combination of the applicants’ qualifications and financial proposal. The contract will be awarded to the Consultant whose offer receives the highest score out of below defined technical and financial criteria. Only candidates obtaining a minimum of 49 points in the technical evaluation would be considered for financial evaluation.

Criteria

Total points

Max. Points

Technical Evaluation (70%)

Master’s degree or equivalent in business management, public administration, social sciences, communications, gender studies, or other related field

(Master’s degree or +5 years of experience w/ a Bachelor’s degree – 10 points, PhD = 15 points)

Minimum 3 years of experience in national and/or international level in event planning, needs assessment, field reporting, report writing and developing event related knowledge materials

(3 years 10 pts, 3 – 10 years 15 pts , more than 10 years 20 pts)

At least two 2 years of proven experience in working with women entrepreneurs and/or women cooperatives is an asset.

(2 years 5 pts, 2 – 5 years 10 pts , more than 5 years 15 pts)

Experience working in the earthquake region is an asset

(Yes – 5 pts, No – 0 pts)

Previous professional experience with the UN and other international organisations is an asset.

(Yes – 5 pts, No – 0 pts)

Fluency in written and spoken Turkish is required.

(Yes – 5 pts, No – 0 pts)

Fluency in written and spoken English is an asset.

(Yes – 5 pts, No – 0 pts)

Financial Evaluation (30%)

TOTAL

100

The maximum number of points assigned to the financial proposal is allocated to the lowest price proposal. All other price proposals receive points in inverse proportion. A suggested formula is as follows: p = 30 (µ/z)

Using the following values: p = points for the financial proposal being evaluated µ = price of the lowest priced proposal

z = price of the proposal being evaluated

An interview/written test may be used as part of the evaluation procedure.

For all the travels under this assignment, the Consultant is required to provide UN Women with the requested travel documentation in a timely manner, both before and after the travels. Please note that failure to do so may result in no entitlement.

Annex I: Price Proposal Guideline and Template

The prospective Individual Consultant should take the following explanations into account during submission of his/her price proposal.

1.Daily fee

The daily price proposal should indicate a “lump sum amount” which is “all-inclusive”; All costs (professional fees, communications, consumables during field related missions, etc.) that could possibly be incurred by the Contractor needs to be factored into the proposed price.

UN Women will not withhold any amount of the payments for tax and/or social security related payments. UN Women shall have no liability for taxes, duties or other similar charges payable by the Individual Contractor in respect of any amounts paid to the Individual Contractor under this Contract, and the Contractor acknowledges that UN Women will not issue any statements of earnings to the Individual contractor in respect of any such payments.

2.Travel costs

Indicatively three domestic travels to Hatay/Istanbul/Gaziantep are expected to take place. Each mission is expected to last one day. The financial proposal template is explanatory in this regard. The taxi fees for attending the meetings are also under the responsibility of the Consultant. In case of unforeseeable Travel exceeding the travel budget of the Consultant, such costs should be agreed upon between UN Women and the Consultant prior to the Travel, and will be reimbursed, in line with the UN Women travel policy.

In the context of the assignment, wherever possible, the meetings can be carried out through online conferencing such as Skype, Zoom, MS Teams, etc.

3.Daily Subsistence Allowance

Not applicable.

4.Currency of the price proposal

The applicants are requested to submit their price proposals in Turkish Liras.

Annex II: Price Proposal Submission Form

To: United Nations Entity for Gender Equality and the Empowerment of Women

Ref: Dear Sir / Madam,

I, the undersigned, offer to provide professional consulting services to UN Women within the scope of the referred Assignment.

Having examined, understood and agreed to the Terms of Reference and its annexes, the receipt of which are hereby duly acknowledged, I, the undersigned, offer to deliver professional services, in conformity with the Terms of Reference.

My maximum total price proposal for the assignment is given below: Costs

TRY

Daily Fee, all inclusive

Total Fee for the Assignment based on the Deliverables for up to 45 days

Travel Fee

Domestic Flight Tickets and Transfer Cost x 3

(This is in line with the maximum estimated number of travels for this assignment. The domestic flight ticket will be from the city where the mission originated to Hatay/Istanbul/Gaziantep province. The price should reflect the fee of a round travel for three times as well as the transfers within the city where the mission originated and the city of mission. For each

Travel the Consultant will be paid for one item.)

Daily Substance Allowance (DSA) Cost

(This is in line with the maximum estimated number of travels for this assignment. The missions may be for one day DSA or two days DSA based on the number of nights spent in the city of mission. As per UN Women guidelines; the DSA consists of accommodation (50%), breakfast (6%), lunch (12%), dinner (12%) and miscellaneous expenses (20%). The DSA fee of the Consultant should indicate the lump sum fee for accommodation, breakfast, lunch, dinner and miscellaneous expenses. The Consultant will receive reduced DSA for the items as per the percentages stated above covered within the

organization provided by UN Women. Important notice: For each night away from the duty station, the Consultant will be paid one day DSA.)

Not applicable

Total Travel Fee

Total Fee (Deliverables + Travel)

I confirm that my financial proposal will remain unchanged for 120 days. I also confirm that the price that I quote is gross, and is inclusive of all legal expenses, including but not limited to social security, income tax, pension, etc., which shall be required applicable laws.

I agree that my proposal shall remain binding upon me for 120 days.

I understand that you are not bound to accept any proposal you may receive.

[Signature]

Date: Name: Address: Telephone/Fax: Email:

National Consultant – To support the Gender Responsive Procurement Connections 2023 (Turkish Nationals Only), Home-based, Remote At UN Women – United Nations Entity for Gender Equality and the Empowerment of Women

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