TITLE OF THE POST: Logistics Assistant Fixed Term G5 Ampanihy

TYPE OF CONTRACT / GRADE: Fixed Term G5

LOCATION LOCATION: AMPANIHY / MADAGASCAR

A waiting list ( Roster ) of qualified candidates could be set up following this recruitment to fill potential positions with the same profile at the same level or at a level lower in the duty station and everywhere in our offices in Madagascar

OPENING DATE: 14.06.2023

CLOSING DATE: 30.06.2023

WFP celebrates and embraces diversity. It undertakes to respect the principle of equal employment opportunities for all its employees and encourages qualified candidates to apply regardless of race, color, national origin, ethnic or social origin, genetic information, sex, identity and / or gender, sexual orientation, religion or belief, HIV status or disability.

ABOUT WFP

The World Food Program ( PAM ) is the largest humanitarian agency fighting hunger in the world. WFP works for a world where every man, woman and child has permanent access to enough food to lead a healthy and active life.

ORGANIZATIONAL CONTEXT

This position is based in our field sub-office in Ampanihy. The incumbent will be under the supervision of the head of the field office or the logistics charge in the field office.

At this level, the incumbent should take responsibility for completing a range of processes and activities requiring some interpretation of the guidelines / standard practices for all WFP assistance modalities and common logistics services. The incumbent must be able to recommend an action plan to staff at various levels and must be able to allocate tasks to other support employees.

DESCRIPTION OF THE POST

Implement well-defined standardized logistics / supply chain processes and activities to enable efficient delivery of goods and services for all delivery methods

KEY RESPONSIBILITIES ( not exhaustive )

Support logistics operations and activities, following standard processes and facilitating, directly or indirectly, effective delivery of food aid to beneficiaries.

Support the timely scheduling and delivery of products and deliveries to authorized partners and destinations.

Support the management of logistics supplier procurement activities, including monitoring and measuring performance.

Respond to a variety of technical requests / requests for support, following standard processes, and obtain advice, if necessary, to ensure rapid and precise resolution of all requests with a high level of positive customer service advice.

Contribute to the preparation, monitoring and revision of the budget for all delivery methods, ensuring compliance with the relevant procedures and respecting company standards.

Help monitor inventory management processes to monitor trends and take into account the state of source stocks to the beneficiary.

Help manage the quality and integrity of commodity accounting data.

Support analyzes of operational pipelines, evaluations and operational planning of all delivery methods.

Process documentation relating to the execution of logistics operations ( p. Ex., Customs clearance, invoice verification ), take the appropriate measures to resolve operational problems, by raising various questions to the supervisor.

Collect and compile data, produce and / or contribute to ( p reports. Ex., CCTI, SPR, financial closure, physical inventory, transport performance ) and ensuring the accuracy of information in organizational systems to support clear decision-making.

Liaise with an internal and limited number of external stakeholders to support effective management of logistics operations.

Provide advice to other support staff to help them complete standard tasks in accordance with agreed standards and deadlines.

4P MAIN ORGANIZATIONAL CAPACITIES

Mission

•  Understanding and communicating strategic objectives: Helping teammates to set out the strategic objectives of the WFP.
•  Being a force for positive change: Suggests potential improvements to team work processes to the supervisor
•  Making the mission a source of inspiration for our team: Explaining the impact of WFP activities in beneficiary communities with teammates.
•  Publicizing our mission in daily actions: Explain how the responsibilities of the unit will be used for WFP’s mission.

Team

•  Find ways to build people’s skills: Forms junior teammates on new skills and abilities.
•  Creating an inclusive culture: Seek opportunities to work with people from different backgrounds.
•  Develop and provide constructive feedback: Served as a reference coach for colleagues in the same work area.
•  Create a spirit « I want » / « We will do »: Continue progress towards the objectives and share this information regularly with the supervisor.

Performance

•  Encourage innovation and creative solutions: Explore ways to be systematically more efficient and precise in your own areas of work and share new working methods with colleagues
•  Focus on achieving results: Focus on getting results and follow trends in completion rates for clean tasks to identify opportunities for effectiveness
•  Make commitments and respect them: Take responsibility for your own tasks and inform the supervisor as soon as possible of any delays in meeting deadlines or commitments
•  Be decisive: Decides independently of the measures to be taken in the face of critical choices in the workplace or in dangerous situations on the ground

Partnership

•  Connect and share between WFP units: Suggests partnership possibilities with other units to the supervisor.
•  Establishing strong external partnerships: Identifies opportunities to work with colleagues and partners on the ground towards common goals
•  Being politically agile and adaptable: Understands the value of WFP teams and external partners in achieving the goals and objectives of the team.
•  Understanding the value that WFP brings to partners: Aligns its own activities with the supervisor’s priorities to meet the needs of internal and external partners

FUNCTIONAL CAPACITIES

Name of capacity

Description of expected behavior for skill level

Supply chain management and optimization

Displays the ability to monitor and report on supply chain operations to enable teams to effectively assess the performance and sustainability of current networks.

Planning, project and resource management

Supports the planning, forecasting and resource management efforts of its own team by collecting data from various sources.

Information management and reporting

Gather precise and timely information and data to allow for a clear decision on the reports within the individual unit and, therefore, on the humanitarian community.

Market analysis, procurement and operational execution

Ability to collect and collect the information necessary to enable WFP to make clear operational decisions.

Warehouse and inventory management

Demonstrate its ability to put in place operational warehouse procedures and normative guidelines to manage WFP warehouse, effectively manage inventory using business systems and ensure loss mitigation.

Technical assistance and coordination

Demonstrates awareness of the importance of technical assistance and coordination with key stakeholders and the capacity to carry out logistics activities, respecting the mandates and priorities of the programs.

STANDARD MINIMUM QUALIFICATIONS

Education:

High school diploma. A post-secondary certificate in the related functional area is desirable

Language:

Master of French. Knowledge of English would be an asset

QUALIFICATIONS REQUIRED FOR THIS POST

•  Experience using business systems to monitor current shipments, pipeline information, claims and food stocks.
•  Experience in data analysis ( on raw materials, funds, etc. ) and writing of reports.
•  Experience in measuring the performance of service providers compared to established PKIs.
•  Experience in helping to prepare contractual documentation.
•  Experience in technical support for businesses in business systems.

– Knowledge of the area of assignment

THE QUALIFIED FEMALE CANDIDATURES ARE STRONGLY ENCOURAGED

WFP applies a zero tolerance approach to behaviors such as fraud, sexual exploitation and abuse, sexual harassment, abuse of power and discrimination. All selected applicants must comply with WFP standards of conduct and will therefore be subject to rigorous background verification internally or through third parties. Selected applicants will also need to provide additional information as part of the verification exercise. A false declaration of the information provided during the recruitment process may lead to disqualification or dismissal.

WFP will not request payment at any stage of the recruitment process, including at the offer stage.