Under the overall supervision of the Head of Office/Site Coordinator in IOM Clark, Philippines and the direct supervision of the Resources Management Officer. The successful candidate will be responsible for the local security needs of IOM’s programs and other IOM activities in line with IOM & UNDSS policies, standards and commitments.
Responsibilities
1. Assist in the monitoring of the mission’s safety and security system, including the implementation of mission specific safety and security plans, by remaining conversant with various procedures and policies of the UNDSS and IOM Security Management System and reporting to the Resources Management Officer on safety security related matters in coordination with Office of Staff Security (OSS).
2. Maintain a close working relationship with UNDSS (United Nations Department for Safety and Security), counterparts in the government security services, international organizations and private security stakeholders.
3. Assist in the preparation of reports relevant to local security assessments/evaluations of offices and projects, offering appropriate mitigation recommendations and contribute in the development and implementation of evacuation/emergency plans in coordination with OSS and UNDSS.
4. Gather and update information that may affect or influence security and safety of colleagues and visitors in all program areas of operation.
5. Regularly prepare/update threat/risk assessment reports and travel routes advisories for the IOM operations in coordination with supervisors.
6. Effectively monitor the local security situation and report significant events/incidents in a timely manner to supervisors, using prescribed reporting forms and modalities.
7. Assist in the security administration activities (security clearances, TRIP profiles, staff profiles and lists etc.) are properly maintained and archived for future access if required.
8. Maintain a file of all emergency services associated with the safety and security of IOM staff and operations.
9. Coordinate security related travel arrangements and security briefings for staff and visitors as required including security related coordination of transportation services and medical evacuation.
10. Assist to implement and maintain the Internal Warden System to ensure that the sub-office’s national/international warden lists, and telephone tree are updated regularly.
11. Under the guidance from supervisors, prepare and deliver security briefings as required.
12. Maintain Emergency Communications Systems (ECS) and conduct periodic immediate action drills (e.g. fire drills, evacuation and communications exercises, radio checks) as required.
13. Coordinate with the supervisor and assist in the training of the local security guards assigned to Clark Office premises and warehouses, ensuring that all guard activities are being conducted in an effective and professional manner.
14. Monitor staff compliance with existing safety and security protocols including the completion of mandatory security training (BSAFE online trainings, registration on the UNDSS Travel Portal amongst others) and attend country specific trainings and briefings.
15. Perform other duties as may be assigned.
Qualifications
- University degree in Security Management fields from an accredited institution with three years of professional/work experience; Or,
- High School degree in above filed or other related disciplines and/or a combination of relevant professional/work experience for five years.
Accredited Universities are those listed in the UNESCO World Higher Education Database.
- Previous field experience in international organizations, the United Nations System, multinational corporations, the military, police services or the private security sector is desirable.
- Minimum of 3 years of progressively responsible experience in security related activities.
- Ability to work in a multi-cultural environment with diverse professional backgrounds.
- Able to handle heavy workloads efficiently with minimal supervision amidst a multi-tasking environment and understanding the importance of close teamwork is highly regarded. In security/emergency services dedication to one’s duties is paramount and flexibility and commitment to these duties in an emergency will be expected and appreciated.
- Anticipates and prepares adequate responses to matter affecting staff safety and security.
- Interfaces with UNDSS, safety /security counterparts, relevant governments, and project beneficiaries.
- Applies knowledge of and supports the implementation of IOM and UNDSS safety /security policies /procedures in efforts to enhance staff security.
- For this position, fluency in English and local language is required (oral and written).
IOM’s official languages are English, French and Spanish.Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments. Required Competencies IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process. – all IOM staff members must abide by and demonstrate these three values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core competencies– behavioural indicators (Level 1)
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Notes
- Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
- This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
- This post is subject to local recruitment. Only those holding a valid residence and work permit for the country where this position is based will be eligible for consideration.
- Appointment will be subject to certification that the candidate is medically fit for appointment, verification of residency, visa, and authorizations by the concerned Government, where applicable. Vaccination against COVID-19 will be required for IOM personnel who are hired or otherwise engaged by IOM. As part of the mandatory medical entry on duty clearance, candidates will be requested to provide evidence of full vaccination.
- IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
- IOM only accepts duly completed applications submitted through the IOM online recruitment system. The online tool also allows candidates to track the status of their application.
Job Type: Full-time
Pay: Php60,000.00 per month
Application Deadline: 09/20/2024
How to apply
IOM only accepts duly completed applications submitted through the IOM online recruitment system. Apply here: https://fa-evlj-saasfaprod1.fa.ocs.oraclecloud.com/hcmUI/CandidateExperience/en/sites/CX_1001/requisitions/preview/11598
Interested applicants should attach the following in their applications: resume, cover letter and completed IOM Personal History Form. To access the form, please visit our careers page at philippines.iom.int/careers
