Grade: P3

Position number: RAPS / 4/2023 / HRD / 01 Publication date: August 30, 2023 Closing date ( midnight, Geneva time ): September 30, 2023

Job ID: 11154 Department: HRD Unit: HRD Place of employment: Geneva Type of contract: Determined duration

Can participate:

•  ILO internal candidates, in accordance with paragraphs 31 and 32 of Annex I to the ILO Staff Regulations.
•  External candidates.

Applicants with more than five years of continuous service within the organization are encouraged ( e ) s to apply. .

Applications from officials who have already left the ILO following their retirement or early retirement will not be taken into account.

The ILO attaches great importance to diversity among its staff and welcomes the candidacies of qualified women. We also encourage those of people with disabilities. If you cannot complete our online application form due to a disability, please send an email to ilojobs@ilo.org.

The ILO welcomes candidates with work experience in ILO constituents ( governments, employers ‘and companies’ organizations, and workers’ organizations ).

Applications from persons from unrepresented or underrepresented Member States or from Member States which will soon become one will receive particular attention. We will find the list of countries concerned here: ILO Jobs: Nationalities insufficiently represented

In addition to the interviews and tests that any candidate may be required to take, the success of the ILO Assessment Center is required for any external candidate or internal candidate applying for a higher category.

Notwithstanding the general considerations set out in the staff regulations of the ILO, this vacancy announcement is the only authoritative document regarding the qualifications required for this position. The minimum qualifications required have been determined according to the specific functions and responsibilities of this position.

The specific language requirements for this position are detailed below. However, candidates who apply for vacant positions in the organic services category, who have not yet successfully completed their internship period within the ILO and whose mother tongue is not one of the working languages of the French, English and Spanish ( Office, must have a fully satisfactory knowledge of at least one of the ILO working languages. If appointed, they may be required to acquire knowledge of a second working language of the Office during their first years of service.

Introduction

The position is located in the Management Support Unit ( MSU ) of the Department of Human Resources Development ( HRD ). HRD is the central human resources authority within the ILO. The department strives to align the human resources capacity of the Office with the strategic objectives of the Organization to ensure that it can fulfill its mission effectively. The director of HRD is assisted by a management support unit ( HR / MSU ) for work planning, budget and financial control, central support services and coordination of the preparation and production of control documents.The incumbent will provide technical and functional support essential to daily human resources operations as part of the integrated resource information system ( IRIS ), maintain the quality of the data, ensure consistency between information on human resources and the rules and regulations in this area, suggest and implement system improvements and updates, and provide various statistics and reports as required. The incumbent will be under the direct hierarchical supervision of the head of HR / MSU. suggest and implement system improvements and updates, and provide various statistics and reports as required. The incumbent will be under the direct hierarchical supervision of the head of HR / MSU. suggest and implement system improvements and updates, and provide various statistics and reports as required. The incumbent will be under the direct hierarchical supervision of the head of HR / MSU.

Specific tasks

1.Coordinate the administration of IRIS data within the HR module of the ILO’s resource planning system ( ERP ) based on Oracle ; maintain reference tables; review and correct HR data using the responsibilities of advanced users to ensure the accuracy and timeliness of personnel information. 2.In collaboration with the Information Management and Technology Department ( INFOTEC ), provide functional support to staff action preparers and financial certifiers, the payroll team, HR partners and HR assistants on issues related to workflow and staff action processes.Solve problems and requests for information from preparers and implement corrective measures; receive and prioritize requests for guidance and support, ensure the development and implementation of ERP PA workflow processes and the correct application of established human resources rules and procedures. 3.Produce compilations of human resources data and prepare various periodic and special reports for the management of HRD, the office of the Director General, the Member States, organs of the United Nations system and other third parties, as required; analyze reporting requirements, design and produce reports using appropriate IT tools ;plan and monitor regular reporting cycles and ensure timely delivery and accuracy of the data required for ad hoc reports. 4.Prepare data analysis reports to monitor the quality of human resources data. 5.Provide technical and functional contributions to support broader IT developments within the department; collect, analyze and write user needs for examination by the functional and technical teams of INFOTEC; follow the evolution of these developments. 6.Identify technical or functional issues within IRIS HR modules and other important HR applications such as the medical service and health insurance information system, based on policies,established procedures and processes; propose system improvements to solve these problems; perform user acceptance tests for implementation. 7.Identify the training needs of users of HR applications, offer training initiatives, modify, update existing training materials and provide training to users inside or outside HRD at the ILO headquarters ; contribute to HR aspects of training provided to users of field offices. 8.Provide technical advice and support in information technology to designated users in order to maintain and update the HRD website. 9.Recommend process improvements to create efficiency in the operation of power systems’human resources information. Collaborate with INFOTEC staff to implement improvements 10.Perform other relevant tasks as required.

These specific tasks complete the generic description established by the ILO for this position, namely: Generic tasks

•  Using analysis and design techniques, as well as computer-aided engineering software, perform functional analyzes of identified organizational concerns and opportunities and adjust them to user needs.
•  Perform post-execution reviews and verifications of the components of the operating systems to determine possible improvements. Analyze, create and apply agreed improvements to existing systems.
•  The incumbent may be required to lead small project teams made up of system analysts and provide technical advice to junior staff.
•  Evaluate hardware and software; determine in detail the possibilities of use and participate in the preparation of requests for proposals.

Qualifications required

Training

Higher university degree ( master’s or equivalent ) in computer science / information technology, electronics or other relevant field. A first level university degree ( license or equivalent ) in one of the above areas or in another relevant area, with two additional years of relevant experience, in addition to the required experience mentioned below, will be accepted in place of a higher university degree.

Experience

At least five years of professional experience in the field of information technology. Experience in data administration within an ERP system is required. Relevant experience in human resources information systems will be seen as an advantage.

Languages

Excellent command of a working language ( English, French, Spanish ) of the Organization and ability to work in a second working language of the Organization.

Skills

In addition to the essential skills of the ILO, this position requires: Technical skills

Good knowledge of the following areas, as appropriate: general IT concepts, databases and information systems; application development; programming languages: a good knowledge of PL/SQL and Oracle Application Express would be an advantage; data communication and multiprotocol environments. Knowledge of the principles, practices and techniques of information systems management. Updated knowledge of technological advances, technical specifications and operational procedures in the field of work. Good knowledge of the organization’s IT environment. Ability to analyze user needs, integrate them into new and existing systems and solve complex technical problems.Ability to provide assistance to users and to provide presentations and training. Ability to produce documentation and reports. Ability to analyze complex IT problems, assess alternatives and formulate creative recommendations; ability to meet deadlines. Knowledge of ILO human resources rules and regulations and their implications for IRIS and other human resource applications. Knowledge of ILO human resources rules and regulations and their implications for IRIS and other human resource applications. Knowledge of ILO human resources rules and regulations and their implications for IRIS and other human resource applications.

Behavioral skills Very good skills in time management. Oriented towards the service. Oriented towards quality. Ability to plan and organize work. Ability to communicate effectively to oral and written. Ability to work on your own initiative as well as as a member of a team. Ability to work in a multicultural environment and to demonstrate gender-sensitive and non-discriminatory behavior and attitudes.

Conditions of employment

•  Any commitment and / or extension of contract is subject to the Staff Regulations and other internal rules in force. Any job offer from the ILO is subject to certification by the Advisor / Councilor/medical era ( e ) of the ILO according to which the person concerned is medically able to fulfill the inherent and specific requirements of the post offered. In order to confirm an offer from the ILO, the / candidate ( e ) retained ( e ) must undergo a medical examination.
•  The initial contract will be issued for a period of twenty-four months.
•  The external external candidate ( e ) retained ( e ) will be on probation for the first two years of his assignment.
•  Any extension of contract beyond the probationary period is subject to satisfactory conduct and performance.

For more information on conditions of employment, please consult the International Recruitment page on the ILO Jobs website.

Important information

Officials in the general service category interested in this post are informed that, if selected, they will be offered the salary and allowances applicable to the grade of the position to which they apply, which may lead to substantial changes in their net remuneration. In accordance with Article 3.4 of the ILO Staff Regulations, the salary of an official, when promoted, may in no case be greater than the maximum salary of the grade to which he has been promoted. For any questions or details, please contact your HR partner at the following address : hrpartner@ilo.org

Recruitment process

Please note that all applicants must complete an online application form. To do this, please go to the ILO e-Recruitment site: ILO Jobs. The system provides the necessary instructions to facilitate the online application procedure.

The ( assessment which may include one or more written tests and a prior interview based on skills ) and the interviews will take place, in principle, during the 3 to 4 months following the closing date. Applicants ( e ) s are requested ( e ) s to ensure their availability in the event of pre-selection.

Depending on the location and availability of candidates, assessors and members of the maintenance panels, the ILO reserves the right to use communication technologies such as Skype, video or teleconferencing, email, etc. in order to assess the candidates during the various stages of the recruitment process, including the assessment center, technical tests or interviews.

The ILO applies zero tolerance for sexual exploitation and abuse and is committed to ensuring that no staff member or beneficiary of the Organization’s assistance is victims of it, directly or indirectly. To ensure that persons with a proven history of sexual exploitation and abuse, sexual harassment or other types of abusive behavior are not recruited by the Organization, the ILO may carry out a background check on the candidates being considered.

Fraud alert

The ILO does not charge any fees at any time during the recruitment process, either when applying for the interview, the actual recruitment procedure or the training. Messages from email addresses different from those of the ILO – ilo@.org – should in no case be considered. In addition, the ILO does not need and does not request to know the information relating to the applicant’s bank account.