General

Description of assignment title: Information and communication management support

Assignment country: Brazil

Expected start date: 09/15/2023

Sustainable Development Goal: 16. Peace, justice and strong institutions

Volunteer category: National UN Youth Volunteer

Host entity: PNUD Brasil

Type: Onsite

Duration: 6 months

Number of assignments: 1

Duty stations: Brasilia

Details

Mission and objectives

The United Nations Development Programme (UNDP) works in approximately 170 countries and territories, helping to achieve the eradication of poverty and the reduction of inequality and exclusion. The program helps countries to developing policies, leadership skills, partnership skills, institutional capacities, and to building resilience to sustainable development results. UNDP implements several projects in different areas, offering its partners technical, operational and management assistance through access to methodologies, specialized knowledge, specialized advice and a wide international network of technical cooperation. To contribute to human development, poverty reduction and the country’s growth in priority areas, UNDP Brazil has a constant mission to align its services with the needs of a dynamic, multifaceted and diverse country. The projects are carried out in partnership with the Brazilian government, international financial institutions, the private sector and civil society.

Context

In November 2018, the National Justice Council (CNJ) and UNDP signed the international technical cooperation project BRA / 18/019 – Strengthening of the Monitoring and Inspection of the Prison and Socio-Educational System, today knows as “Fazendo Justiça”. The project aims to develop tools and strategies focused on strengthening the monitoring and supervision of the prison and socio-educational system, with emphasis on reducing overcrowding and super-population in these systems. In this sense, the project aims to position the National Council of Justice as a central actor in solving the crisis in the prisons and socio-educational systems, considering the particularities of each one. The actions envisaged include studies, evaluations, and plans, as well as the creation of mechanisms and instruments to promote the implementation, dissemination and support of technical, conceptual, and operational capacities aimed at improving criminal policies and socio-educational measures in the country. One of the ways to spread the relevant knowledge achieved by the program is by publishing technical products, in many formats, printed and online, building a robust repository for CNJ, PNUD and other partners. These products have the potential to change practices and narratives in the field, as well as to be further explored in research, both technical and academic. The publishing activities of the Fazendo Justiça Program are carried out by the Axis 5 team, composed of advisors and specialists under the supervision of the Specialist in communication and advocacy strategies. The UN Volunteer will perform technical-administrative functions related to publishing products of the ongoing partnership, supporting the Fazendo Justiça Communications Team to achieve this goal. The main activities include steps to get the final products delivered with the highest technical standards to feature on libraries and repositories, as well as support on monitoring the list of publications and contracts, giving administrative support to all relevant actors when demanded.

Task description

Under the direct supervision of Specialist in communication and advocacy strategies of Fazendo Justiça programme, the UN Volunteer will undertake the following tasks: Editorial workflow of knowledge products

•  Support the Communication team in administrative activities related to the editorial flow of knowledge products, including monitoring procedures for authorizing revisions with UNDP; layout authorization from the UNDP; preparation of files to be sent to suppliers that pro-vide proofreading and layout services; follow-up and response to demands from service providers and the UGP/PNUD related to publishing.
•  Contribute to ensure that products comply with national and international legislation before their final and official version; especially regarding the adequacy of catalog and bib-liographic files, including ISBN numbers. Cataloging and records
•  Prepare and update catalog sheets for electronic and physical versions of knowledge prod-ucts.
•  Request ISBN records for electronic and physical versions of knowledge products from the Coordination of Information Management and Memory of the Judiciary Power (COIN) of the National Council of Justice.
•  Assist in the process of depositing the Program’s knowledge products in the CNJ’s Digital Li-brary with the Coordination of Information Management and Memory of the Judiciary Power (COIN).
•  Assist in the Legal Deposit process with the National Library Foundation whenever new Program knowledge products are available in print format. Information and Knowledge Management:
•  Act as the focal point of the Communication team with the Information and Knowledge Management team, when necessary.
•  Act as the focal point of the Communication team in monitoring and updating goals with the Knowledge Management team. Monitoring and organization:
•  Support the Communication team in monitoring, updating, and organizing the list of publi-cations.
•  Periodically update the inventory of the Program’s physical collection, keeping records on the stock of printed products and monitoring the output flow and distribution of products at events, seminars and shipments sent to specific strategic actors. Contracts with External Suppliers:
•  Provide support with administrative tasks related to contracts with external suppliers in-volving knowledge products (for example, proofreading, layout and printing contracts). General responsibilities:
•  Fulfill other tasks as instructed by the designated supervisor.

Eligibility criteria

Age: 18 – 26

Nationality

Candidate must be a national or legal resident of the country of assignment.

Requirements

Required experience

1 years of experience in Information management in knowledge products (Communication) and issuance of catalographic sheets, barcodes, ISBNs (professional and/or academic) Desirable skills and knowledge:

•  Experience working with partners from the public sector, especially from the Judiciary, is desirable.
•  Information management, preferable knowledge products; publishing etc;
•  Support for administrative activities.
•  Proficiency of the Portuguese language

Area(s) of expertise

Communication

Driving license

–

Languages

Portuguese, Level: Mother tongue, Required English, Level: Basic, Desirable

Required education level

Bachelor degree or equivalent in Librarianship; Publishing; Knowledge Management or University Technical degree (technologist) .

Competencies and values

Accountability; Adaptability and Flexibility; Client Orientation; Commitment and Motivation; Commitment to Continuous Learning; Communication; Creativity; Ethics and Values; Integrity; Knowledge Sharing; Planning and Organizing; Professionalism; Respect for Diversity; Self-Management; Technological Awareness; Working in Teams.

Other information

Living conditions and remarks

The assignment will be in Brasília, the Federal capital of Brazil and seat of government of the Federal District. Brasilia is a family duty station and classified A (hardship). The living conditions in Brasilia are good as well as the access to health services. The accommodation facilities are in general good, and the choice is wide. As this is a national UN Volunteer assignment, the UN Volunteer will be responsible for arranging their own housing and other living essentials. National UN Volunteers are part of the malicious insurance plan. Brazil is security level 3 (moderate). United Nations Department of Safety and Security UNDSS Brazil advises to exercise a high degree of caution in Brazil due to high levels of serious and violent crime, particularly in major cities. Violent crime as muggings, armed robbery, kidnappings, and sexual assault, is very high. Avoid shanty towns (favelas) in the big cities and if you are attacked or robbed, do not resist. Demonstrations can occur at any time and may turn violent with little or no warning. All United Nations personnel must scrupulously comply with UNDSS procedures and recommendations during their assignment in Brazil. For missions in rural areas or indigenous reservations, special procedures may apply; UN personnel should consult with the local DSS office in advance. Specific UN Volunteer entitlements, including insurance coverage, Volunteer Living Allowance (VLA), and Deployment / Repatriation lump sums, among others, are available at https://app.unv.org/calculator. The complete UN Volunteer Conditions of Service is available at https://explore.unv.org/cos.

Inclusivity statement

United Nations Volunteers is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, care protected characteristics. As part of their adherence to the values of UNV, all UN Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.

Note on Covid-19 vaccination requirements

Selected candidates for certain occupational groups may be subject to inoculation (vaccination) requirements, including against SARS-CoV-2 (Covid-19) in line with the applicable host entity policy