WHO ARE WE ?
Médecins du Monde is an international humanitarian and medical development NGO that is part of an international network. We provide medical assistance to vulnerable groups in Belgium and around the world.
We want universal health coverage where every person has access to care, without obstacles (financial, cultural, geographical, etc.).
To carry out our mission, we rely on three pillars:
- Care : provide real access to care for populations.
- Change: more than helping, we want to change things in the long term.
- Bearing witness : we do not remain silent. Thanks to our experience and our presence on the ground, we challenge the authorities (local, regional and (inter)national) with facts, figures and realities.
Our projects follow a series of values common to our entire organization: Social Justice, Empowerment, Independence, Commitment, Balance.
For more information, please visit our website: https://medecinsdumonde.be/
THE ESSENTIAL
Under the supervision of the HR Manager, you will report HR issues from international projects in the countries of intervention that fall within your portfolio (between 3 and 5 countries).
You play a crucial role as a transmission belt between the HR coordinators in the countries of intervention and the HR department at headquarters for all HR issues. As a technical referent, you provide support and advice to HR coordinators on all HR policies and procedures (induction policy, training policy, work regulations, salary scales, etc.).
You contribute to the development of HR tools, processes and policies. You support the deployment and implementation of quality HR processes and tools in order to improve the management of national and international personnel.
MAIN TASKS
As an HR referent , you guide, advise and support the HR coordinators in the countries where your portfolio operates.
Examples of tasks
- Organize regular meetings to define HR priorities for each country of intervention, and the problems encountered, find solutions and follow up.
- Provide technical support on all human resources management issues: recruitment policy, personnel monitoring (annual interview, training, disciplinary procedures, etc.), talent identification, skills development, mobility, development, team composition, function grid and salaries.
- Ensure that new international vacancies or replacements are opened on time
- Communicate international staff recruitment needs to the recruitment department. Participate in the recruitment process as needed.
- Support HR Coordinators in defining training plans and their implementation
- Ensure that evaluation interviews are carried out and archived in personal files
- Participate in the disciplinary process or administrative investigation upon request
- Participate in setting the objectives of HR coordinators in the portfolio’s intervention countries and in their technical evaluations
As a member of the country teams, you actively participate in country team meetings to ensure the sharing of relevant information to support decision-making.
Examples of tasks:
- Provide advice on HR matters for the smooth running of operations and question HR setups. Help define HR needs and team setups. Help define the profiles sought and develop job profiles.
- Actively participate in budget analyses (HR costs & team compositions), propose alternative solutions (e.g. internal mobility)
- Evaluate existing methods/processes and their application (e.g. insurance)
- Carry out field visits (internal control, coaching, harmonization of practices, etc.)
- Actively participate in operations department activities (e.g. coordinators week)
As an HR Department Collaborator, you actively participate in the life of the HR department and in the improvement of HR policies and tools.
Examples of tasks:
- Report HR issues from countries of intervention to the HR department
- Contribute to the development of HR policies, guides, manuals or processes in order to improve the quality of the organization’s HR management.
- Make improvements to existing procedures or tools within the HR department.
- Ensure the feedback of HR data from the portfolio’s intervention countries and the monitoring of dashboards.
- Contribute or take a lead role on certain specific HR projects that fall within the framework of the annual HR action plan.
- Actively participate in HR department meetings, activities and strategic discussions
- Feed and formalize the content of HR briefings/debriefings.
- Organize HR briefings/debriefings for international staff
- Check/control the payroll of international staff monthly
These responsibilities will be implemented in a specific and cross-functional manner based on the annual individual action plan, established in collaboration between the manager and the holder of the position in question.
YOUR PROFILE
- Bachelor’s or Master’s degree in Human Resources Management (or similar training).
- Minimum 3 years of experience in a similar role or a field HR role.
- Proven experience in a coordination position within a humanitarian NGO.
- Perfect command of French and good knowledge of English.
- You are available for travel abroad.
- You enjoy working in a team and at the same time have the ability to function autonomously
- You are a good mediator and have the ability to reconcile different points of view
- You are service and solutions oriented
- You are discreet and know how to handle information confidentially.
- You are capable of individual and collective conflicts
- You have an interest and sensitivity to managing ethical dilemmas, particularly in multicultural contexts
- You are a good communicator and have good coaching skills
- Good command of the Office suite.
A valid and unrestricted work permit in the country of assignment of the position is required for the application to be eligible.
WE OFFER
- An impactful, enriching and essential function at the heart of the projects of Médecins du Monde Belgium, an institution which is rethinking itself and facing numerous challenges in the short and long term.
- Belonging to a motivated community of employees and volunteers, whose daily actions are geared towards achieving MdM BE’s mandate.
- A replacement contract, full-time (100% – 5 days a week – 39 hours)
- A gross salary of €3,415.02 for 3 years of experience; a gross salary of €3,481.33 for 5 years of experience; a gross salary of €3,647.11 for 10 years of experience. Relevant experience recognized.
- Meal vouchers (€8 including €1.09 per employee and €6.91 per employer) – Hospitalization insurance – 100% reimbursement of public transport costs.
- Possibility of teleworking up to 2 days/week, with a bonus of €14/day for the entire month
- Holidays : 20 statutory days (to be prorated) + 6 RTT days (to be prorated) + 4 extra statutory days between Christmas and New Year.
How to apply
INTERESTED?
Please submit your application by 07/10/2024 using the appropriate application form .
MdM-BE reserves the right to finalize a recruitment before the closing date for receipt of applications. MdM-Be does not request any financial participation as part of the recruitment procedure.
Médecins du Monde is committed to people with disabilities and fights against all forms of discrimination. We inform you that your data is computerized and will be treated confidentially. As part of this application, your data is kept for a period of 6 months. Only persons authorized by our General Privacy Charter will be able to access your data for strictly internal purposes.
