Grade: G3

Publication date: August 28, 2023 Closing date : September 11, 2023

Vacancy number: MEXICO / RB / G3 / 2023/102 CITY

Job ID: 11170

Department: OR – Latin America and the Caribbean

Unit: OP-Mexico

Destination place: Mexico City

Contract type: Determined duration

– This announcement is addressed to the public with nationality or residence and work permit in Mexico.

You can participate: – External candidates.

– Internal candidates, in accordance with the provisions of the Staff Regulations.

– Appointments made under a development cooperation contract do not confer career expectations in the ILO, an automatic renewal of the contract, nor the conversion of this with a view to contracting of different kinds in the Organization. A year of fixed-term contract will be awarded. In addition, the extension of development cooperation contracts is subordinated to several conditions including: the availability of funds and the continuing need for the functions performed, in addition to satisfactory performance and conduct.

This position is subject to availability of funds

Introduction

The position is assigned to the work unit in the Country Office for Mexico and Cuba of the International Labor Organization which has among its main functions:

•  Develop technical cooperation programs that promote decent work and social justice; gender equality; compliance with fundamental principles and rights at work; social protection; occupational safety and health, promotion of employment, job placement, formalization, and improvement of labor productivity.
•  Promote ratification and follow up on the application of International Labor Standards ( Conventions and Recommendations ).
•  Provide guidance and technical assistance to its constituents ( government, employers’ organizations, workers’ organizations ) in Mexico and Cuba, for the implementation of International Labor Standards in practice and the development of cooperation programs that lead to their compliance, as well as compliance with the Agenda for Sustainable Development – Agenda 2030. To this end, the Office also collaborates with other agencies of the United Nations System, the legislative and judicial branches, decentralized bodies, local governments, civil society organizations, academic institutions, foundations and the media.

Based on the generation of specialized knowledge and the compilation of international best practices, generate cooperation proposals and mobilize the corresponding resources

Main objective

As a team member, the incumbent will work as a driver by providing reliable and secure services to the Office Director, as well as other officials and visitors, and guaranteeing the highest levels of discretion, integrity and sense of responsibility

The post holder will be in charge of organizing the protocol and preferential treatment services at the airport and will take care of the customs procedures when he receives high-level delegations. Occasionally, you may also have to carry out some messaging functions and provide administrative support services. The owner must plan and organize the workload taking into account that there may be changes in the priorities and coinciding deadlines, and move from one task to another to meet multiple requests for support

This work will affect the delivery of mail and suitcases and the transportation services of the Office. The holder of the position will work under the supervision of the Operations Officer

It will carry out its functions with a certain degree of operational autonomy and supervision will focus on the satisfactory performance of the tasks assigned to it. You will not receive guidance on the technical aspects of your tasks, but you will be supervised with respect to procedures and daily operation

Work Relations

Internally, the post holder will be in contact with staff and ILO officials who are visiting, for instructions on practical matters, such as work schedules, and to exchange information. Externally, the holder of the post will be in contact mainly with government and airport authorities to exchange information

Specific functions

•  Ensure safe and reliable driver services. Carry the Office Director, high-ranking officials, and other authorized personnel and visitors. Receive officials and people who are visiting at the airport, helping, whenever necessary, with protocol, visa and customs procedures.
•  Deliver and collect mail and documents, as well as other items.
•  Ensure cost optimization through proper use of vehicles, accurate daily maintenance of their records and preparation of documentation and maintenance plans.
•  Ensure adequate daily maintenance of the assigned vehicles, timely carrying out minor repairs, arranging for larger reviews and repairs, changing the oil in due time, checking the tires, brakes and water levels, cleaning vehicles, etc., so that they are clean and function properly at all times.
•  Ensure the availability of all necessary documents and supplies, including documents related to vehicle insurance and registration, driving licenses, the Office directory, city and country plans, first aid kit and other necessary items in accordance with minimum operational safety standards ( MOSS ), as well as the necessary spare parts in the assigned vehicles.

Main objective

•  Plan, when appropriate, the daily hours of drivers and vehicles.
•  Inform the Operations Officer promptly of the procedures related to the ( re ) registration and insurance of all vehicles in the Office.
•  Assist Office staff in archiving, photocopying, and maintenance of supplies. Assist in the sending, compilation, and distribution of documents and publications, including to ministries and banks. Process payment of Office phone bills and other bills. Enter data into the computer.
•  Perform other related tasks assigned to you

Education

Complete secondary studies. Valid driving license and clean file of Offenses

Experience

A minimum of three years of relevant work experience and a secure driving record. Experience as a driver in any United Nations agency, diplomatic corps or international organization.

Languages

Excellent command of Spanish and basic written and spoken command of the English language.

Competences

Competences:

[ Basic ]

Candidates interested in the position should consider that the nine fundamental ILO competences, listed below, may be evaluated during the selection process: Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Customer orientation, Communication, Orientation to change, Responsibility for performance, Quality orientation and Collaboration.

Techniques and generals

•  Ability to organize your own work.
•  Ability to prioritize assigned jobs, organize your own schedule, perform routine work independently, meet deadlines, and adapt to changing demands and multiple tasks.
•  Ability to use basic computer software ( Microsoft Word, PowerPoint, Excel, Adobe Reader ) and other software packages required by the Office.
•  Ability to obtain services from other work units inside and outside the office to complete tasks.
•  Ability to work as a team member and manage a heavy workload under time pressure.
•  Ability to determine context and reference materials for others, and to filter requests by urgency and priority.
•  Ability to respond to requests from officials of government offices, ministries, ILO constituents and NGOs.
•  Accuracy and ability to pay attention to detail.
•  Ability to search and retrieve information from databases and collect reports.
•  Ability to deal with confidential matters with discretion.

– Please note that candidates must fill out an online form. To apply, visit ILO People. The system will indicate the steps you must follow to submit your application online.

– If you only attach your CV, you will not be considered in this selection process. Only the profiles of the candidates that meet the minimum requirements described in this announcement will be considered. Please note that the volunteer period will not be counted as work experience and that only half of the internship period is counted if they have been remunerated in any way.

– The selected candidate must support his CV, by presenting documents certifying his studies ( degrees obtained ), as well as his previous work experience. Job references and / or performance evaluations of your previous work experience will be requested.

– Only shortlisted candidates will be contacted to participate in the selection process, which may include a technical examination and / or interview, general knowledge as well as rounds of competency interviews.

Fraud danger

The ILO does not charge expenses at any stage of the selection process: presentation of the application, interview, processing or training. Messages that do not come from ILO email addresses should not be taken into account- ilo@org. Furthermore, the ILO does not require or require bank details of the candidates.