SOLIDARITES INTERNATIONAL (SI) is an international humanitarian aid association that, for over 40 years, has been providing assistance to populations affected by armed conflicts and natural disasters by meeting their vital needs: drinking, eating, and shelter. Particularly committed to combating diseases linked to unsafe water, the world’s leading cause of death, SI implements through its interventions expertise in the field of access to drinking water, sanitation and the promotion of hygiene, but also in the essential field of food security and livelihoods. Present in around twenty countries, SI’s teams – 2,500 people in total, made up of expatriates, national staff, permanent staff at headquarters, a few volunteers, etc. – intervene with professionalism and commitment while respecting cultures.
Job Description
The Support Assistant will report to the Management Controller and the Desk Logistician, with a time distribution of approximately 50% for financial management/accounting tasks and 50% for those related to logistics.
Under the supervision of the management controller and the Desk logistician, the assistant:
Accounting :
Assists the manager in his accounting tasks inherent to the missions
Checks the analytical and accounting allocations of the accounts of the different missions
Checks the expenditure allocation tables between the different donors
Supports the annual accounting closure and/or the half-yearly analytical closure of the missions
Uses SAGA accounting software (Mission)
Management :
Supports the field: manages the needs of field administrators on a daily basis
Participates in the verification of budgetary monitoring of missions
Participates in the validation of budgets for operational proposals submitted to donors
Participates in the validation of interim and final financial reports of programs (financial document and budget narrative section) to be submitted to donors
Supports the preparation of financial audits
Participates in the validation of cash flow forecasts
Participates in weekly and monthly meetings (Desk, Finance, Logistics, Headquarters, etc.)
Logistics :
Examines documents for purchasing files made in the field or at headquarters (purchase order, quotes, quote analysis, contract, etc.) and their adequacy with IS procedures.
Participates in the preparation of logistics documents for final reports for donors (verification of the presence of equipment in the inventory, preparation of equipment annexes, verification of compliance with donor procedures, etc.).
Archives processed files in computer version.
Participates in the processing of the monthly logistics pack (inventory, fuel monitoring, BCI monitoring, etc.).
Checks and updates logistics monitoring documents (telephone invoices, mission contacts, etc.).
Contributions of the internship:
Discover how the headquarters of an NGO works and the relationships between the headquarters and the field.
Discover the different jobs of Solidarités International in the field.
Have an initial approach to the functioning of a mission and the specific constraints.
Know the administrative, financial and logistical functioning of a Solidarités International mission, with a view to leaving as an Administrator or Logistician in the field.
Know the requirements of donors.
Advanced Excel skills and mastery of the SAGA accounting software.
Be in direct contact with the field via expatriates or national staff.
Level Bac +3/4/5, technical BTS and/or specific training in NGO support such as Bioforce with a component in management and/or logistics.
Successful and significant professional experience in the field of management (accounting, finance) and/or logistics (purchasing, transport, technical).
Mastery of the most common office software, a good knowledge of Excel is important.
Good command of English (oral, written), Spanish is a plus.
Autonomy and rigor.
IF YOU WILL OFFER THE FOLLOWING CONDITIONS
Internship based at SI headquarters in Clichy (92), Mairie de Clichy metro station.
Intern with mandatory internship agreement.
Compensation: €4.90/hour
Compensation is calculated in proportion to the actual hours of presence during the month. (On average 1 month = 154 hours, or 22 days of 7 hours/day)
Public transport covered 50% by SI
Meal vouchers at €8.90/actual day of internship, with SI participation at 60%
Do you recognize yourself in this description?
If so, send us your CV and Cover Letter!
Applications containing only CVs will not be considered.
Solidarités International reserves the right to close a recruitment before the deadline of the announcement. Thank you for your understanding.
And to find out more about Solidarités International: www.solidarites.org
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Solidarités International (SI) is committed to preventing and combating any type of abuse – any act of sexual exploitation, abuse and/or harassment (SEAH) against members of beneficiary communities or its collaborators, harm to persons and/or property, fraud, corruption, undeclared conflict of interest, financing of activities that violate human rights – that could be perpetrated in the context of its interventions. SI applies zero tolerance to any type of abuse, particularly acts of SEAH.
Solidarités International is a fair employer that fights all forms of discrimination. SI will never ask for any remuneration in order to participate in a recruitment process.
Solidarités International (SI) is determined to prevent and fight all type of abuse – all act of exploitation, abuse and/or sexual harassment (SEAH) against members of beneficiary communities or collaborators, fraud, corruption, violation of persons and/or property, funding of activities harmful to human rights – that could be perpetrated in the frame of its interventions. SI implements a zero-tolerance policy regarding acts of abuse, notably acts of SEAH.
Solidarités International is an equitable employer committed to finding all forms of discrimination. SI will ever ask for any remuneration to take part in a recruitment process.
