Duty Station: Addis Ababa (Ethiopia)
Contract Type: Full time (40 hours per week)
Contract Duration: 12 months (With possibility of extension)
Starting Date: ASAP
Permits required: Candidates are required to have the right to live and work in Ethiopia
Basic pay: Euro 2,000-2,200
Terre des Hommes NL
Terre des Hommes Netherlands (TdH NL) aims to protect children by preventing and stopping child exploitation and by empowering children to make their voices count. TdH NL focuses on sexual exploitation of children, forms of child labour, child trafficking and migration, sexual and reproductive health and rights, and on child protection in humanitarian crises. For each of these forms of child exploitation, TdH NL is developing and implementing projects and programmes through local partners, mainly in Asia and Africa. In Africa, TdH NL works in Kenya, Uganda, Ethiopia, Madagascar and Tanzania.
The values of TdH Netherlands are: Responsible, Bold, Human-Centred and Playful.
For more information on the work of Terre des Hommes Netherlands, please visit: https://www.terredeshommes.nl/en/ .
Position in the organization
The Humanitarian Finance Manager willl work with the Ethiopia Country office members and the Humanitarian team under the guidance and leadership of the HRBP-Africa region based in Nairobi.
Position Summary
The Finance Manager – Humanitarian Action will:
- Responsible for establishing and maintaining robust financial and accounting systems and controls for TdH -NL Ethiopia country office humanitarian programme. This includes control over all financial transactions to implementing partners.
- Manages day-to-day financial accounting operations, overseeing tasks such as payment processing, filing, and document retrieval.
- Provides essential data for report preparation and contributes to budgeting, financial accounting, and reporting for assigned grants.
- Leads the review of payments, purchase requests, and financial records to ensure accuracy.
- Takes the initiative in preparing bank reconciliations and conducting cash counts for meticulous financial management.
- Ensures stringent compliance with TdH NL internal regulations, financial policies, and procedures.
- Under the leadership of the country manager, effectively collaborates with regional and head office finance colleagues, programme colleagues and other support departments in the country, region and head office.
- The initial contract period will be for one year with the possibility of extension. The position holder reports to the Country Director.
Main Duties and Responsibilities
Accounting and Finance
- Ensure that all financial transactions are carried out and recorded in accordance with TdH NL and donors’ procedures, policies and ensure compliance.
- Reviewing travel expense reports, and procurement documents for accuracy before approval by respective signatories.
- Ensuring proper book of accounts are kept and maintaining a sound archiving (filing and retrieval) system.
- Preparation of various supporting schedules to the financial statements to facilitate annual audit and assist in the fieldwork process.
- Preparations of year end accruals and monthly reconciliation of the accruals and make journals where necessary
- Participate in the development of annual fiscal year budget together with the Finance Admin Officer
- Any other reasonable duty assigned by the line manager.
Contracts Management
Working closely with the Finance Administration Officer and support partner management
- Periodically visit partners and review their financial and administrative policies and procedures, identify shortcomings and train partners in such areas.
- Receive and review supporting documentation from partners
- Train finance staffs including partners
- Prepare and submit interim and final donor financial reports for review, at least one week before the due date.
- Prepare and circulate monthly Budget Follow Up (expense vs. budget) report to Humanitarian Program Officer as per the set deadlines for assigned project codes
- Promptly follow-up and make adjustments to monthly and interim donor reports based on feedback from the Humanitarian Program Officer.
- Discuss project budget utilisation with budget holder on a monthly basis
- Review monthly donor reports with the Humanitarian Program Officer and point out areas with financial risks in line with donor conditions to take proactive corrective action.
Budgeting
- Assist humanitarian Program Officer and partners in budget phasing and budget realignment.
- Support the preparation of Detailed Budget Sheets (DBS) for posting to the Quick book system for assigned projects.
- Support in production of Budget Follow Up (BFU) information and review with the budget holder and project team.
Knowledge, skills and experience
- Bachelor degree in Finance, Accounting or related field.
- Five years of related experience, preferably within a humanitarian NGO setting.
- Good computer skill in MS Offices and operating office equipment (Scanning, Photocopy)
Competencies
- Knowledge of computerised Accounting, i.e. QuickBooks, QuickBooks Online, Saga, SUN etc
- Knowledge and practical skills in MS Excel, Google sheets and Word.
- Social skills required for communication with external relations and colleagues, the acquisition of clarifications of data, reports and the solving of problems
- Good communication skill
Our Commitment to Diversity, Integrity and Child Safeguarding
We are not looking for just one type of person – we want to recruit people who can add fresh perspectives, innovative ideas and challenge our thinking. We are especially interested in people whose lived experiences help us to see things we might otherwise miss, and enable us to do better work with and for children. Whether or not you meet 100% of the criteria, we want to hear from you, because we know that different voices, ideas, perspectives and knowledge, working together will enable us to better the lives of children around the world.
TdH NL is particularly committed to keeping children and vulnerable individuals safe, and has zero tolerance on (child) abuse. Every TdH NL employee is bound by the TdH NL Code of Conduct that describes the expected behaviour by staff, in particular with regards to Safeguarding children and (young) adults in our programmes. Child safeguarding measures are part of our selection and recruitment process. By submitting your application you accept that TdH NL will conduct such pre-employment screening for successful candidates. TdH NL participates in the Inter-Agency Misconduct Disclosure Scheme.
How to apply
Application procedure
Qualified candidates should submit their motivation letter and CV here by C.O.B Thursday 27th June 2024.
Please note that due to the expected huge number of applications, review will be on a rolling basis and only shortlisted candidates will be contacted.
