CALL FOR EXPRESSIONS OF INTEREST – VACANCY ANNOUNCEMENT : 2302508

Finance Functional Analyst

Job Posting: 18/Aug/2023

Closure Date: 08/Sep/2023, 9:59:00 PM

Organizational Unit : CSLC

Job Type: Non-staff opportunities

Type of Requisition : Consultant / PSA (Personal Services Agreement)

Grade Level : N/A

Primary Location: Hungary-Budapest

Duration : 11 months

Post Number : N/A

IMPORTANT NOTICE: Please note that Closure Date and Time displayed above are based on date and time settings of your personal device

•  FAO is committed to achieving workforce diversity in terms of gender, nationality, background and culture.
•  Qualified female applicants, qualified nationals of non-and under-represented Members and person with disabilities are encouraged to apply;
•  Everyone who works for FAO is required to adhere to the highest standards of integrity and professional conduct, and to uphold FAO’s values
•  FAO, as a Specialized Agency of the United Nations, has a zero-tolerance policy for conduct that is incompatible with its status, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination
•  All selected candidates will undergo rigorous reference and background checks
•  All applications will be treated with the strictest confidentiality

Organizational Setting

The Food and Agriculture Organization of the United Nations (FAO) contributes to the achievement of the 2030 Agenda through the FAO Strategic Framework by supporting the transformation to MORE efficient, inclusive, resilient and sustainable agrifood systems, for better production, better nutrition, a better environment, and a better life, leaving no one behind.The Shared Services Centre (SSC) recommends and administers process management and procedures that need to be executed effectively; ensures the management of quality assurance activities associated with the transactional processes and implementation of service delivery; continuously improves the satisfaction of its customers, internal or external, while pursuing a continuous improvement agenda that will drive up service excellence while driving down the costs of service delivery through process standardization, process automation and self-service capabilities.

The post is located in the Finance Unit of the FAO Shared Services Centre (SSC) in Budapest, Hungary.

Reporting Lines

The Finance Functional Analyst reports to the Finance Officer under the overall supervision of the Finance Services Unit Head.

Technical Focus

Financial management. Effective and efficient provision of administrative support in the area of finance.

Tasks and responsibilities

•  Provides support to projects assigned by SSC Management and the Finance Officer; monitors and reports on progress to management;
•  Creates complex ad-hoc reports and performs data analysis using data analytics tools and applications; proposes improvements to existing systems and standard reports;
•  Performs both routine and specialized financial administration support and transaction processing tasks including calculating, inputting and checking information for correctness and communicating discrepancies to supervisor(s);
•  Ensures the delivery of results within established SLAs and effective responses to clients for optimal service
•  Leads the creation and maintenance of Standard Operational Procedures (SOP) in the area of supplier and banking, accounts payable, assets and bank reconciliation;
•  Exchanges and/or provides information to internal and external partners (banks, donors and other partners) and provides information/clarification to auditors;
•  Monitors the work of the team and reviews reports on performance;
•  Provides support in overseeing/managing of the operational teams in the area of supplier and banking, accounts payable, assets and bank reconciliation;
•  Verifies accuracy of data including researching and reporting any irregularities, discrepancies or processing issues to supervisor(s);
•  Responds to requests for assistance from managers and staff at headquarters and Decentralized Offices;
•  Coordinates with the appropriate parties, vendors, banks and FAO departments to obtain the necessary information and correct such data;
•  Enters – in an accurate and efficient manner – vendor and bank account information for FAO vendors into the Oracle Financials System;
•  Responds to enquiries by FAO’s case management tool (Service Now), e-mail, MS Teams, Zoom, etc. regarding the processing of transactions;
•  Identifies and coordinates continuous improvement efforts including supporting the development, testing and implementation of new systems, processes or databases as needed;
•  Coordinates the development of training and related training materials and promotes best practices and capacity development at headquarters and in Decentralized Offices.
•  Performs other related duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

•  University degree in a field related to business or public administration and two year of relevant experience in office management, administration, accounting and/or audit, budget or finance.
•  Minimum 5 years of relevant experience in Finance.
•  Working knowledge (proficient – level C) of English and limited knowledge (intermediate – level B) of another FAO language (Spanish, French, Arabic, Chinese, or Russian). For PSA, working knowledge of English is sufficient. Working knowledge of Hungarian is an asset.

FAO Core Competencies

•  Results Focus
•  Teamwork
•  Communication
•  Building Effective Relationships
•  Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

•  Extent and relevance of experience in finance, business analysis, banking and/or accounting as well as payment processing and/or reconciliation or supplier banking records masterfile maintenance.
•  Extent and relevance of knowledge and experience in analysing and evaluating financial reports and/or experience in International Public Sector Accounting Standards (IPSAS).
•  Knowledge of UN or standard operational rules and procedures.
•  Knowledge of an Enterprise Resource Planning (ERP) business management software (e.g. Oracle, SAP).
•  Experience in a shared services or business support centre is highly desirable.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

•  FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)
•  Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU/UNESCO list
•  Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
•  For more information, visit the FAO employment website
•  Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

HOW TO APPLY

•  To apply, visit the recruitment website at Jobs at FAO and complete your online profile. We strongly recommend that your profile is accurate, complete and includes your employment records, academic qualifications, and language skills
•  Candidates are requested to attach a letter of motivation to the online profile
•  Once your profile is completed, please apply, and submit your application
•  Candidates may be requested to provide performance assessments and authorization to conduct verification checks of past and present work, character, education, military and police records to ascertain any and all information which may be pertinent to the employment qualifications
•  Incomplete applications will not be considered
•  Personal information provided on your application may be shared within FAO and with other companies acting on FAO’s behalf to provide employment support services such as pre-screening of applications, assessment tests, background checks and other related services. You will be asked to provide your consent before submitting your application. You may withdraw consent at any time, by withdrawing your application, in such case FAO will no longer be able to consider your application
•  Only applications received through the FAO recruitment portal will be considered
•  Your application will be screened based on the information provided in your online profile
•  We encourage applicants to submit the application well before the deadline date.

If you need help, or have queries, please contact: Careers@fao.org

FAO IS A NON-SMOKING ENVIRONMENT