INTERSOS is a non-profit, Non-Governmental Humanitarian Organization whose goal is’ to assist victims of natural disasters and armed conflicts. INTERSOS bases its action on the values of solidarity, justice, human dignity,’equality of rights and opportunities for all peoples, respect for diversity, etc, from cohabitation, from’attention to the most vulnerable social groups.
Reference terms
Position title : Logistics and Supply Coordinator
Code: SR-38-9434
Country: DRC
Location of’assignment: Goma
Starting date: 01/10/2024
Contract duration: 6 months
Under the supervision of : Head of Mission
Functional supervision: Regional Logistics Coordinator
Dependents: Log admin/log officers
Location: Non-family duty station
General context of the project
INTERSOS has been present in the DRC since 2010. We are currently working in the entire’East of the country, with 4 main bases located in the capitals of the provinces of’ intervention : Aru (Uele High) Bunia (Ituri), Goma (North Kivu), Goma, Bukavu (South Kivu). Goma represents national coordination.
Our work focuses on the following areas: protection ; nutrition and food security – in collaboration with UNHCR, UNICEF, UNFPA, WFP and the Humanitarian Fund.
We work with about 313 national and international employees, counting on a budget of about USD 6 million.
General objective of the position
The/the Logistics Coordinator/trice is the logistics manager for the INTERSOS mission in the DRC. He/she is the/the referent(e) of the Logistics of several bases of INTERSOS DRC.
He/she provides technical supervision of the logisticians of the bases and sub-bases, in collaboration with the Heads of bases/Projects.
He/she reports to the Head of Mission. He/she ensures the application of policies and procedures of logistics, management of supplies and stocks, management of the car fleet for the entire mission. He/she provides supervision and capacity building for the logisticians assigned to the INTERSOS bases. He/she actively participates in discussions on the conduct of projects, the definition of strategies.
Main responsibilities and tasks
- Ensure the implementation of INTERSOS logistics procedures ;
- Ensure the management, maintenance and follow-up of equipment: car park and generators, computer park, park of means of communication and others
- Ensure the proper functioning and the relevant’allocation of all means of communication: VHF radio, telephones, Thuraya.
- Carry out monthly logistic reports : equipment, monitoring and inventory status, inventories, auto-motorcycle fleet monitoring, etc.
- Organize, coordinate and supervise the receipt of deliveries (by cargo or road).
- Supervise all local purchases of goods (called’offer) and services.
- Ensure the management and monitoring of stocks : stock mission, stock base, stock food safety, mechanical stock, stock food, stock NFI, stock fuel, stock consumables office, etc.
- Ensure compliance with good storage practices and carry out regular and effective quality controls (maintenance, cleaning, safety, fumigation, sampling, etc.).
- Ensure the implementation of supply and stock management procedures and the use of standard INTERSOS formats ;
- Coordinate and supply and transport on site of any other equipment and equipment necessary for the proper functioning of the programme activities.
- Supervise the’ logistics team and ensure the follow-up, maintenance and repairs of the car park, motorcycle, generator ;
- Carry out the implementation of’a maintenance planning and compliance with’ maintenance and fleet management procedures; log book, fuel book, services, equipment, etc.
- Ensure the control and monitoring of consumable goods consumption ;
- Ensure the drafting of consumption reports and the calculation of the costs of the motorbike fleet;
- Ensure the management and allocation of the base’s means of transport;
- Ensure the management of drivers ; permanent awareness of driving 4×4, safety of passengers and property, use of radios, vehicle kits ;
- Ensure the day-to-day management of all logistical aspects of the mission;
- Guarantee the establishment and supervision of the’maintenance of the office and all other structures as well as the maintenance of all facilities.
- Supervise the activities of drivers, guards and house staff (planning, briefing, instructions, equipment, etc.);
- Actively participate in the conduct of’assessments and the design of new projects to meet the needs of the population affected by the crisis;
- Carry out other related tasks as required by the Head of Mission ;
- He/she contributes to the update and the’ application of security policies and annexes in collaboration with the’Security Officer, the Heads of bases/projects, and the Head of Mission.
- He/she liaises with the’ logistics team of’INTERSOS donors such as UNHCR, UNICEF, WFP and others;
- He/she may represent INTERSOS to certain external interlocutors on the delegation of the Head of Mission.
- Ensures the compliance of procedures and processes in accordance with the recommendations of donor audits.
Required profile
Education
- Higher university degree (Master or more) in the field of logistics management or equivalent.
Professional Experience
- At least 7 years of experience in the field of logistics management with at least 5 years in an equivalent position including at least 2 international experiences.
Professional requirements
- Solid theoretical, technical and practical knowledge in logistics
- Excellent interpersonal and communication skills and ability to work and integrate into a multicultural team;
- Ability to work under pressure and flexibility
- Problem solving, dynamics, maturity and proactivity;
- Diplomatic skills in networking with partners, authorities and donors;
- Experience in complex emergencies involving internal displacement and distributions
- Good knowledge and experience in safety management.
- Excellent knowledge of computer science (Word, Excel and Internet)
Languages
- Current french
- Mastery of english
Personal requirements
- Innovating
- Flexible
- Analytical ability
- Dynamic and pro active.
How to apply
Interested candidates are invited to postulate by following the link below: https://www.intersos.org/en/field-eng/#intersosorg-vacancies/vacancy-details/6671a305e678f90028c26339/
Please note that our application process consists of 3 Very fast steps: S’register (including your name, email, password and nationality), to connect and postulate by joining CV in version PDF. With this platform, candidates will be able to follow the history of their applications with INTERSOS.
Please also mention the name, position and contact information at least three references: two line supervisors and one HR referent. Family members are to be excluded.
Only candidates selected for the first interview will be contacted.
