Terms of Reference
Consultancy Service for a Lead Trainer and Co-Facilitator for Preparation, Delivery and Reporting for a Training of Trainers course for Core Cash and Voucher Assistance (CVA) Skills for Programme Staff Courses,
Islamic Relief East Africa Region
Nairobi, Kenya,
Tender Reference: IRW/CONST/CVA/EAR/001/08/2024
Overview of Islamic Relief
Islamic Relief is an international aid and development charity, which aims to alleviate the suffering of the world’s poorest people. It is an independent Non-Governmental Organization (NGO) founded in the UK in 1984. With an active presence in over 40 countries across the globe, we strive to make the world a better and fairer place for the three billion people still living in poverty. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion, or gender.
At the international level, Islamic Relief Worldwide (IRW) has consultative status with the UN Economic and Social Council and is a signatory to the International Red Cross and Red Crescent Code of Conduct. IRW is committed to the Sustainable Development Goals (SGDs) through raising awareness of the issues that affect poor communities and through its work on the ground. Islamic Relief is a member of the Disasters Emergency Committee and is certified by CHS.
Islamic Relief endeavors to work closely with local communities, focusing on capacity-building and empowerment to help them achieve development without dependency.
Background information
Islamic Relief Worldwide (IRW) East African Region is made up of five countries, namely: Kenya, Somalia, South Sudan, Ethiopia and Sudan, all of which are located in the Horn of Africa (HOA).
The East of Africa countries face decades of conflict, recurrent climate shocks, disease outbreaks, locust invasion and increasing poverty leading to increased displacements, insecurity, food insecurity, malnutrition, Gender-based violence and cyclical famine. The vulnerable and the poor are the most affected. Women, children, the older people and persons with disability are disproportionately affected.
The main economic activities are basically a rain fed agricultural activities such as crop farming and livestock keeping which has in recent years experienced significant climate-related shocks, including prolonged droughts, and at times flash floods and desert locus. These protracted crises have resulted in substantial economic losses and adversely impacting food security, especially in the poor, marginalized communities with limited adaptive capacity. Despite progress in recent years, the compounding impacts of these shocks continue to erode coping strategies and undermine resilience against future crises.
Overview of the work/tasks
Preparation, delivery and reporting on Trainers of trainees face-to-face CaLP-accredited Core CVA Skills for Programme Staff course in Nairobi, Kenya, East Africa region.
Primary Objective of the consultancy
- Lead trainer – The Consultants will lead the planning, delivery and reporting of a Training of Trainers (TOT) course for CALP’s Core CVA Skills for Programme Staff course in Nairobi, Kenya, East Africa Region.
- Co-facilitator – will serve as the Co-Facilitator in the preparation, delivery and reporting on the above course
Specific Objectives.
Specific Objectives for the lead trainer:
- Lead the technical planning of the TOT course, in conjunction with the CALP’s Learning Team
- Collaborate with the co-facilitator throughout the course
- Facilitate the TOT in conjunction with CALP plans, and in communication with CALP staff and local and regional partners as necessary
- Conduct a review of the course, prepare and submit a report, propose specific recommendations and complete a CALP Training Observation & Feedback Form for the co-facilitator
Specific Objectives Co-facilitator
- To co-facilitate the training course.
- To collaborate closely with the Lead Trainer during the planning and delivery of the course.
- To support the preparation of the course report.
Methodology
The methodology will be in line with the course curriculum, with variations agreed in advance with CALP and the co-facilitator
Target audience
A total of around 16 IR programme staff have been identified to participate in the training event. These IR staff are among those who participated in the face-to-face Core CVA Skills for Programme Staff training held in Nairobi in August 2023. They are primarily field implementers, programme design team, and monitoring staff with 8 – 16 years of experience from 5 East Africa region IR country offices namely Kenya, Somalia, Sudan, Ethiopia and South Sudan.
Scope of the consultancy services
Activities
Days
Deliverables/Notes
Preparation
Lead Trainer: Preparation for course deliver, including coordinating with co-facilitator in the allocation of roles and session delivery responsibilities.
Co-facilitator: – Preparation, namely coordinating with Lead Trainer in the allocation of roles and session delivery responsibilities.
2.5
Facilitation Agenda finalised and appropriate session materials printed/prepared
Facilitation
Lead trainer
- Deliver of one 5-day Training of Trainer Course
- Facilitate full sessions as planned with lead trainer
- Provide support during other sessions and activities, as necessary
Co-facilitator
- Deliver of one 5-day Training of Trainer Course
- Facilitate full sessions as planned with lead trainer
- Provide support during other sessions and activities, as necessary
5
High quality delivery of TOT 5-day Core Programmes course
Evaluation and reporting
Lead Trainer
- Lead course debriefing with the co-facilitator, including a review of participant evaluation forms
- Prepare and submit course report
Co-facilitator
- Participate in a course debriefing with the lead trainer, including a review of participant evaluation forms
- Support the preparation of a course report
0.5
Evaluation
Training report
Total number of consultant days
8
Invoice, Timesheet, Receipts, Deliverables
Key Deliverables/Outputs
a). Prepared materials and completed planning with co-facilitator
b). Delivery of a high-quality Training of Trainers course, using CALP training materials – contextualizing materials as appropriate to the setting and participants;
c). Course report, with recommendations
d). Completed Trainer Observation & Feedback Form for co-facilitator
Timeframe and deadlines:
This assignment is for a period of maximum 8 days in September 2024. It is likely to commence in mid-September 2024.
Management
This piece of work is commissioned by Islamic Relief East Africa Office (IREAO) in collaboration with the CALP Network. The Lead Trainer will work closely with the IREAO Regional Humanitarian Manager based in Nairobi who will provide the overall oversight and support for the planning and delivery of the course, including the revision of training materials.
The consultant will primarily report to the IREAO Regional Humanitarian Manager who with support from Islamic Relief Kenya (IRK) office from time to time to share the progress of activities under this assignment and certifying that the works, tasks, assignment have been satisfactorily performed.
Essential profile of the consultants:
For this piece of work, Islamic Relief Worldwide, East Africa Regional office (IR-EARO) is looking for the following expertise:
- Be a CALP-certified trainer.
- Ideally have delivered the Core CVA Skills for Programme Staff at least 3 times in the last 3 years.
- Ideally have co-facilitated a CALP TOT, and any type of TOT.
- Good understanding of current good practices regarding CVA globally.
- Substantial knowledge and experience in capacity building, including adult learning methodological approaches and tools and strong skills in facilitation, including Training of Trainers courses.
- Experience developing training materials, preferably CVA training materials.
- Knowledge and work experience of the ways of working of humanitarian NGOs (local and international), state actors (e.g. National Disaster Management Authorities and social welfare departments), UN agencies, and private sector actors (e.g. financial service providers).
- Have experience in adult learning, that goes beyond someone who has simply delivered trainings.
Bid Document
- For this consultancy all applicants are required to submit a covering letter and CV’s of all consultants including the lead consultant(s).
- A proposal including, planned activities, methodology, deliverables, timeline, and cost proposal (including expenses) are expected.
- Other relevant supporting documents should be included as the consultants sees fit.
Terms and Conditions:
Payment will be made in line with the milestones and deadlines for key project deliverables as follows:
Milestone 1
Completion of training and submission of all deliverables for Training of Trainers course for CALP Core CVA Skills for Programmes Staff Course in East Africa
8 days
Additional Information and Conditions of Contract
During the consultancy period, Islamic Relief will only cover:
- Consultancy fees
- Any travel costs and accommodation to visit Nairobi. The terms upon which the consultant will be engaged are as per the consultancy agreement. We can be flexible with payment terms, invoices are normally paid on net payment terms of 30 days.
- The applicant must be clear about other expenses being claimed in relation to this consultancy and these must be specified clearly.
- All applicants must have a valid visa or a permit to work in the Kenya.
IR will not cover:
- Tax obligations as required by the country in which he/she will file income tax
- Any pre/post assignment medical costs. These should be covered by the consultant
- Medical and travel insurance arrangements and costs. These should be covered by the consultant.
How to apply
- The interested organizations/firms or individuals must submit their proposals in soft copies by 26th August 2024 at 2:00 pm via procurement.irk@islamic-relief.or.ke.
Tender Schedule
Task
Date
Advertising of Tender
12th August 2024
Closing of Tender
26ndAugust 2024 at 11:00 am
Opening of Tender
26nd August 2024
Evaluation
27rd August 2024- 29th August 2024
Award
29th August 2024
Note: Tenders will be opened immediately after the deadline date and time specified above. Tenders will be publicly opened in the presence of the Tenderers’ designated representatives who choose to attend at the address below
The subject of the email must indicate the tender title, tender reference.
Note: IRK reserves the right to extend the tender publication period, revise the opening and evaluation and period.
Tender Title: Consultancy Service for a Lead Trainer and Co-Facilitator for Preparation, Delivery and Reporting for a Training of Trainers course for Core Cash and Voucher Assistance (CVA) Skills for Programme Staff Courses,
Tender Reference Number: IRW/CONST/CVA/EAR/001/08/2024
Location quoted for: As per attached tender reference table.
MANDATORY QUESTIONAIRE
A: Organization and Contact Details
Full Name of Organization/ Individual
Date of Registration
Registration Certificate Number
Street
Road
Address
Code
Town
Telephone No.
PIN No.
Name of Parent Company
Type of Organization
A Public Limited
Company
A Limited Company
A Limited Liability Partnership
Other Partnership
Sole Trader
Other (Please Specify)
Name of Owners
Name
ID/Passport No.
Nationality
DETAILS FOR CONTACT PERSON
Contact details for enquiries about this PQQ/Business Issues
Name of Staff
Address
Post Code
Town
Phone
Mobile
2.5
Stamp:
How to apply
How to apply
- The interested organizations/firms or individuals must submit their proposals in soft copies by 26th August 2024 at 2:00 pm via procurement.irk@islamic-relief.or.ke.
