CFCV 2024/002 SV Financial Assistant – SST UG At International Organization for Migration

Job Description

SECTION 1

Job Information:

Job Title: Financial Assistant

Position Grade: SST UG

Work Destination: El Salvador, San Salvador

Position Number: –

Work Family: Resource Management

Organizational Unit: –

Is this a regional position, HQ, MAC, PAC, liaison office or country office? Country Office

Ranked position: November 2024

Reports directly to: Treasury Supervisor

Number of direct reports: 0

SECTION 2

Context and Scope of the Organization

Under the direct supervision of the Treasury Supervisor and the general supervision of the FOAT, the Financial Assistant will be responsible for performing the following functions, primarily related to the Treasury Department.

SECTION 3

Responsibilities

1. Contribute to the development of a work plan – in coordination with the Finance Officer, for the planning of financial resources, implementation and monitoring of project activities.
2. Review payment processes and record them in the system.
3. Preparation of payments according to your method (bank transfers, checks or others)
4. Support to the Financial Unit in all project closing processes and monthly closings.
5. Support in the preparation and monitoring of Purchase Requisitions (PR) and Payment Requests (RFP); When required,
6. Ensure that all payment processes carried out are supported by the proper documentation (receipts, quotes, payment requests, etc.) required by IOM.
7. Registration in the accounting system in the institutional account.
8. Preparation and monitoring of reconciliations with suppliers.
9. Physical file control of accounting transactions and others.
10. Assist in the control and execution of regular payments associated with projects (e.g., payment of consultant fees and other services).
11. Provide support to the mission’s Financial Unit in compliance with financial and administrative processes in accordance with IOM regulations.
12. Strictly comply with IOM procedures, regulations and standards of conduct.
13. Any other function that, according to his/her capabilities, may be requested by the Accounting and Finance Administrator, the IOM Resource Management Officer or his/her Supervisor.

SECTION 4

Required Qualifications and Experiences

EDUCATION: University Degree in Finance, Accounting, Economics, Business Administration, or related fields, with at least three years of professional experience in areas relevant to administration.

High School Diploma with at least 5 years of relevant experience in the field.

EXPERIENCE:

• Proven handling of office software packages (MS Word, Excel, Power Point, Project).
• Knowledge in SAP is an advantage
• Experience in administrative purchasing, accounting and treasury processes.
• Experience working in any UN system or any multicultural organization is an advantage.
• Experience working with local governments and community leaders, national counterparts, as well as Non-Governmental Organizations.
• Experience in projects related to migrant populations, the protection of human rights of vulnerable groups, assistance and case-by-case monitoring of beneficiaries, among others, will be an advantage.
• Experience in facilitating workshops and training processes in administrative areas.
• Experience in preparing financial and executive reports, systematizing experiences and preparing financial documents.

SKILLS:

• Achieve your goals in difficult situations.
• Effectively coordinates actions with implementing partners.
• Works effectively with local authorities, partners, beneficiaries and the broader community to advance country or regional office objectives.

SECTION 5

Languages:

The position requires fluency in Spanish (oral and written).

Desirable: English and/or French.

SECTION 6

Skills:

The incumbent is expected to demonstrate the following values ​​and competencies:

Values : All IOM personnel must respect and demonstrate these three values:

• Inclusion and respect for diversity: Respect and promote individual and cultural differences; Promote diversity and inclusion wherever possible.
• Integrity and transparency: maintains high ethical standards and acts consistently with the organization’s principles/rules and standards of conduct.
• Professionalism: Demonstrates the ability to work in a calm, competent and committed manner and exercises careful judgment in addressing day-to-day challenges.

Basic competencies: Level 1 behavioral indicators

• Teamwork: Develops and promotes effective collaboration within and between units to achieve shared goals and optimize results.
• Delivering Results: Produces and delivers quality results in a timely and service-oriented manner; is action-oriented and committed to achieving agreed-upon results.
• Manage and share knowledge: Continually seek to learn, share knowledge and innovate.
• Responsibility: Takes responsibility for achieving the Organization’s priorities and assumes responsibility for his/her own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication; explains complex issues in an informative, inspiring and motivating manner.

How to apply

Please note that the application deadline is September 23, 2024.

IMPORTANT: How to apply

External candidates who meet the required qualifications must submit their CV (maximum 2 pages) and a letter of interest View the external job posting

Please note:

• Only applications that meet the required profile will be considered.
• Applications received after this date or those that do not specify the name of the call will not be considered.
• This call is open only to national or foreign citizens legally authorized to work in the country.
• The attachment must not exceed 2MB in size.
• Only pre-selected candidates will be contacted.
• Any offer made to the candidate in connection with this vacancy notice is subject to confirmation of funding.