WFP is looking for honest and professional candidates who share our humanitarian principles.
Staff selection is done on a competitive basis and we are committed to promoting diversity and gender balance.
In accordance with the policies in force within the United Nations, women candidates are strongly encouraged
Job Title : Associated (e) with logistics – Fund Manager
Contract Type: Fixed Term
Location of’affection: Port-au-Prince
Post Level: G6
Duration : 12 months
Number of positions: 1
Unit: Logistics
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ABOUT THE WFP
The World Food Programme (WFP) is the largest humanitarian agency fighting hunger in the world. WFP works for a world where every man, woman and child has constant access to enough food to lead a healthy and active life.
ORGANIZATIONAL CONTEXT:
The United Nations World Food Programme (WFP) is the UN’agency on the front line of the fight against hunger. Since its inception in 1963, WFP staff around the world have worked tirelessly to eradicate this scourge. Every year, WFP feeds more than 90 million people in more than 70 countries around the world.
In Haiti, WFP and its partners are providing assistance to the most vulnerable populations to achieve the’ Zero Hunger goal. In particular, WFP is involved in the implementation of’a school canteens programme, which is the largest food safety net in the country, as well as in resilience activities, including, social protection, nutrition, emergency preparedness and response.
MAIN RESPONSIBILITIES OF THE POSITION :
Under the general supervision of the director and under the direct supervision of the head of the’supply chain, the’assistant Logistique provides technical assistance to plan, plan and, monitor and analyze the financial performance of projects efficiently in order to optimize the use of financial resources.
- Participate in the review of budget proposals and in the monitoring and analysis of project financial performance and make recommendations in accordance with WFP financial policies and procedures and best practices, to support financial analysis and value for money.
- Provide a basic analysis of fund balances and donations and communicate discrepancies to the line manager, to contribute to value for money and facilitate decision-making.
- Contribute to supply chain management to ensure efficient monitoring to avoid supply disruptions, address them where appropriate and maximize operational effectiveness.
- Verify in a timely manner that data in internal systems is accurate to facilitate access to information and assist in planning and decision-making.
- Consolidate data and provide basic analysis, manage records and files accurately, and report periodically and on time for further review, to ensure the accuracy and efficiency of the information presented to internal and external stakeholders.
- Liaise with individuals on issues related to project fund management and related procedures to clarify potential anomalies and optimize the use of resources.
- Provide guidance and on-the-job training to staff in the areas of budget planning, fund management and operational planning, and, to contribute to continuing training and harmonization of services provided.
- Apply standard’urgency preparedness practices to ensure that WFP is able to respond quickly and deploy the necessary resources to affected areas from the onset of crises.
- Supervision and training of staff dedicated to invoicing.
- Coordination with other units in the office and sub-offices.
- Perform any other tasks requested by supervisors.
DELIVERABLES AT THE END OF THE CONTRACT
- Collects relevant technical data from various sources and analyses them to forecast operational needs by considering different scenarios and makes proposals based on factual data
- Provide fund management performance reports
- Prepare the SC Matrix, FTC reports reports and any other reports related to the management of funds
- Regular monitoring of the various funds
- Have a’initiative spirit to deal with unexpected problems while soliciting directions and reporting to the supervisor when needed
WFP LEADERSHIP FRAMEWORK: COMMON STANDARDS OF BEHAVIOUR
Preached by’example with integrity
Respects the values, principles and standards of WFP Demonstrates the values, principles and standards of WFP
Valorizes diversity by using respectful and inclusive language
Stay focused and calm under pressure
Demonstrate’humility and willingness to’learn and share knowledge, research and’act based on feedback, and seize opportunities to grow
Generate results and meet commitments
Is responsible for delivering the results
Seeks advice and support as needed
S’adapts easily to the job of’adjustment as needed
Is responsible for delivering the results
Promotes’inclusion and collaboration
Promotes the work of’ team by sharing ideas and by openly raising problems
Provides timely and constructive feedback
to others
Listen carefully to others and share their views
Apply the strategic thinking
Adopts the vision of WFP and its impact on its role
Demonstrates curiosity and implements new ways of doing things when it is relevant to the situation
Collects data and shares knowledge to inform the activities of the’team
Asks questions to understand the’ impact of decisions on their goals
Establish and maintain sustainable partnerships
Act professionally with external partners
Working with partners to achieve common goals
QUALIFICATIONS AND EXPERIENCE REQUIRED:
Education:
Completion of secondary education. A certificate of’ post-secondary studies in the relevant functional area is desirable.
Experience:
Desired skills:
- Experience with internal systems used to track ongoing shipments, procurement, claims and food stocks.
- Experience in data analysis and financial reporting.
- Experience in evaluating the results achieved by service providers in relation to the defined key performance indicators.
- Experience in assisting in the preparation of contract documents.
- Experience in providing technical assistance in fund management.
- Be available, dynamic and able to work under pressure ;
- Be proactive/ve ;
- Be able to’identify and solve operational problems
- Have the ability to communicate complex topics clearly and concisely
- Be able to’ perform a job within the predefined time frame
- Being able to’ perform a large volume of work under time constraints
- Demonstrate confidentiality in the work
- Be able to work with people from different cultures and backgrounds, demonstrating patience and tact
Language: • 1 Mastery of French ; knowledge of english and Haitian creole are considered assets.
NB: The contact details of the persons/institutions mentioned in the CV must contain an email address and a valid telephone number.
Applicants must be of Haitian nationality
Application deadline: 19 November 2023
