Only candidates who are not nationals of the country of assignment are eligible to apply to this position: Hardship Level: E (most hardship)
Family Type: Non FamilyDanger Pay
Residential location (if applicable): Grade: PR2
Staff Member / Affiliate Type: Professional
* S taff members will not normally serve in International Professional positions in the country of their nationality. In addition, in case of a first appointment upon recruitment, the assignment must be outside the staff member’s country of nationality.: In practical terms this means that you are not eligible to apply for International Professional vacancies advertised in the country where you are national of.: Reason: Regular > Regular Assignment
Remote work accepted: No
Target Start Date: 2023-07-26
Job Posting End Date: August 14, 2023
Standard Job Description: Associate Project Control Officer Organizational Setting and Work Relationships The Associate Project Control Officer is part of the multi-functional team. In coordination with DFAM’s Implementing Partnership Management Service, s/he is responsible and accountable for providing substantive support, guidance, and oversight on the effective management of the Enhanced Framework for Implementing with Partners (the Framework) as well as oversight on the effective management of Direct Implementation. Complementary to programme management, s/he will support and conduct analysis and assessment of risks associated with partnerships and direct implementation, policy compliance, operational practices, mitigation measures and gaps and make technical recommendations or decisions in line with the principles of the Framework, of UN/UNHCR’s financial rules, policies and regulations and operational context. The incumbent prompts partnership integrity and other safeguarding mechanisms for ensuring sound stewardship and accountability of funds entrusted to partners or through direct implementation arrangements (e.g. contracts for the procurement of goods and/or services) to ensure resources are used in the most efficient and effective manner to attain the best results for persons of concern. The Associate Project Control Officer will promote dialogue and consultations for strengthening partnerships and have frequent contacts with UNHCR colleagues, particularly project control and programme staff. S/he may have contact with external stakeholders, such as UNHCR-funded partners, auditors, oversight bodies, and host governments on matters related to partnerships. The incumbent will be mindful of all dimensions of partnerships in accordance with the Principles of Partnership, the Code of Conduct, UN/UNHCR’s financial rules, policies and regulations and other relevant documents. In the Regional Bureaux, the incumbent works under the supervision of the Regional Controller. In the Country and Multi-Country Offices, the incumbent normally works under the direct supervision of the Representative or Deputy Representative, Head of Office or (Senior) Project Control Officer, as applicable. All UNHCR staff members are accountable to perform their duties as reflected in their job description. They do so within their delegated authorities, in line with the regulatory framework of UNHCR which includes the UN Charter, UN Staff Regulations and Rules, UNHCR Policies and Administrative Instructions as well as relevant accountability frameworks. In addition, staff members are required to discharge their responsibilities in a manner consistent with the core, functional, cross-functional and managerial competencies and UNHCR’s core values of professionalism, integrity and respect for diversity. Duties – Participate in the annual assessment and planning cycle. – Review that project agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures. – Formulate and implement a performance project monitoring plan in collaboration with the Programme Unit and MFT. – Participate in the development of the direct implementation monitoring plan in collaboration with the Programme Unit and other relevant functions. – Support Programme and other relevant functions in the selection of implementation modalities. – Track the management of project and direct implementation risks in collaboration with the Programme Unit, and report major risks to senior management. – Review, analyse and verify Financial and Performance Partner Reports (PFR and PPR), and check accuracy and consistency between PFR and PPR, in accordance with partnership agreements. – Undertake missions within the geographical area of responsibility. – Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget. – Conduct reviews of the internal control systems of partners and provide advice as required. – Provide feedback and recommendations of identified variants, risks and issues to the partner, Programme Unit and escalate to management as required. – Prepare project control reports with the current status of programme implementation and financial status. – Carry out timely project closure in coordination with the programme unit. – Provide input to the mid- and end-year programme review process on issues related to project control and risk management. – Maintain professional relationships with partners and UNHCR’s contractors. – Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties. – Report on financial and operational performance and risks related to projects and activities under direct implementation, and escalate issues to senior management. – Recommend acceptance or non-acceptance of Partner Reports and payment of instalments. – Advise on improvements related to implementing partnership and direct implementation management and internal controls. – Contact partners for project related matters. – Perform other related duties as required. Minimum Qualifications Education & Professional Work Experience Years of Experience / Degree Level For P2/NOB – 3 years relevant experience with Undergraduate degree; or 2 years relevant experience with Graduate degree; or 1 year relevant experience with Doctorate degree Field(s) of Education Business Administration; Economics; Management; or other relevant field. (Field(s) of Education marked with an asterisk* are essential) Certificates and/or Licenses Accounting; Auditing; Assc Chartered Certificate Account Chartered Inst. Of Management Account Institute of Mgmt Accountants Chartered Accountant Certif. Practising Accountant (Certificates and Licenses marked with an asterisk* are essential) Relevant Job Experience Essential Good knowledge of international auditing standards. Desirable Working experience of at least one year in an intergovernmental organization (United Nations or similar). Good understanding of the workflows of major Enterprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle). Working experience with accrual accounting (such as IPSAS or IFRS).Functional Skills PM-Project Monitoring FI-International Auditing Standards EL-Monitoring and Evaluation DM-Data Collection and Analysis CO-Reporting skills FI-Financial auditing (Functional Skills marked with an asterisk* are essential) Language Requirements For International Professional and Field Service jobs: Knowledge of English and UN working language of the duty station if not English. For National Professional jobs: Knowledge of English and UN working language of the duty station if not English and local language. For General Service jobs: Knowledge of English and/or UN working language of the duty station if not English. All UNHCR workforce members must individually and collectively, contribute towards a working environment where each person feels safe, and empowered to perform their duties. This includes by demonstrating no tolerance for sexual exploitation and abuse, harassment including sexual harassment, sexism, gender inequality, discrimination and abuse of power. As individuals and as managers, all must be proactive in preventing and responding to inappropriate conduct, support ongoing dialogue on these matters and speaking up and seeking guidance and support from relevant UNHCR resources when these issues arise. This is a Standard Job Description for all UNHCR jobs with this job title and grade level. The Operational Context may contain additional essential and/or desirable qualifications relating to the specific operation and/or position. Any such requirements are incorporated by reference in this Job Description and will be considered for the screening, shortlisting and selection of candidates.
Desired Candidate Profile: The desired candidate would have worked in equivalent UNHCR emergency Refugee and IDP response operation . Past experience from operations where UNHCR has employed CBI as one of the key modality for protection services delivery will be an asset. The incumbent will be responsible for capacity building of UNHCR staff and Partners , especially those based at the field locations , thus candidate should have qualities for planning and execution of training colleagues and partners. Experience managing audit and working with auditors . Since Project control is risk based , the candidate should have good understanding of ERM 2.0 principles , as used in partnerships managment.
Required languages (expected Overall ability is at least B2 level):: , ,
Desired languages: , ,
Operational context: Occupational Safety and Health Considerations:: To view occupational safety and health considerations for this duty station, please visit this link: https://wwwnc.cdc.gov/travel
Nature of Position:: The Associate Project Control Officer will work under the direct supervision of the Senior Project Control Officer. The incumbent will be responsible for supporting programme in design of implementation agreements, managing Partnership Agreements and oversight of all UNHCR projects in Afghanistan. The Project Control Officers play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents). With the security constraints of the Afghanistan operation in addition to the prevalent risks of corruption since Afghanistan has been among the most ten corrupt countries by Transparency international, he/she should have good project controlling experience and creativity to optimize implementation modalities for providing functional guidance to all Programme staff and Sub /Field Offices.
Living and Working Conditions:: Afghanistan is a high-risk country with a very complex operational environment, characterized by uncertainty and frequent security incidents. Movement by all personnel is restricted, coordinated and monitored by the security officers. UNHCR in Kabul is located within the ICON Compound on the Supreme road of the Police district 9. It occupies 40 MOSS compliant rooms for staff accommodation with each room having its own washroom and other facilities. Offices are within the ICON compound. No visits except in UN compounds and Embassies which is frustrating, stressful to cope. S/M on special prescription should travel with sufficient quantity. Medical facilities in Kabul include German Clinic, French Medical Institute for Mothers & Children (FMIC), Blossom Health Center and AFMAT clinic. Outdoor air quality is a health concern in Kabul. The degree of exposure and concentration of air pollutants can be detrimental to breathing problems, development of chronic diseases and deterioration of health status in individuals with chronic diseases.
A daily radio check is mandatory. All movements is strictly by armored vehicle or by air and no road. A 4-week R&R cycle is applicable to the duty station and staff are highly encouraged not to delay. Considering the serious restrictions on staff movement, it is crucial to demonstrate a record of maintaining a positive attitude whenever confronted with adversity and restraints in social life. Staff interested in the position should be mentally, psychologically, and physically fit and ready to face situations when required to be locked down in compound bunkers for an extended period due to security incidents.
Additional Qualifications: Skills
Education
Bachelor of Arts (BA): Accounting (Required), Bachelor of Arts (BA): Business Administration (Required), Bachelor of Arts (BA): Economics (Required), Bachelor of Arts (BA): Finance (Required), Bachelor of Arts (BA): Public Administration (Required)Certifications
Accounting – Other, Association of Chartered Certified Accountant – ACCA, Auditing – Other, Certif. Practicing Accountant – Other, Chartered Accountant (CA) – Other, Chartered Institute of Management Accountants – CIMA, Institute of Management Accountants – OtherWork Experience
Annual Budget OL in Operation/Office, Number of Persons of Concern Served, Number of Workforce in Operation/Work Setting, Workforce to Supervise, Working with Persons of Concern: Asylum Seekers, Working with Persons of Concern: Internally Displaced Persons, Working with Persons of Concern: Others of Concern, Working with Persons of Concern: Refugees, Working with Persons of Concern: Returned Refugees, Working with Persons of Concern: StatelessCompetencies: Accountability, Client & results orientation, Commitment to continuous learning, Communication, Empowering & building trust, Judgement & decision making, Managing resource, Organizational awareness, Planning & organizing, Teamwork & collaboration
UNHCR Salary Calculator: https://icsc.un.org/Home/SalaryScales
Compendium: Add. 4 to March 2023 Compendium – Part B
Additional Information: Functional clearance: This position requires Functional Clearance
