Associate Director At Partners of the Americas

The AD works under general supervision of a Senior Director and performs a variety of complex work assignments within the project effort with an implementation and compliance focus. The AD will be an active participant in all aspects of program development, guide activities through work plans, and work with multiple teams to ensure coordination and collaboration between HQ and the field. AD demonstrates proficiency with USG rules and regulations having backstopped or managed similar activities, understands donor requirements, and performs multiple tasks with high degree of accuracy and good judgment. The AD must be able to lead full sections of proposals for new business opportunities. This is an excellent opportunity for a candidate with experience in international development.

Roles and Responsibilities

• Supervises assigned project management staff.
• Ensures that projects achieve deliverables with technical excellence, meet targets, are well planned, budgeted, and properly monitored.
• Align operations with project objectives, tracks project performance, oversees implementation of approved activities, monitoring timelines, tracking budgets and supporting sub-awardee performance and financial management.
• Represents POA before projects; communicates and liaises with donor representatives, as appropriate, as well as other partners;
• Lead start-up and closeout procedures for field offices;
• Resolves issues in project start-up and close-out phases.
• Manages project backstopping, key field personnel support, sub-awardee and consultant agreements.
• Processes project finance transactions, invoices, approvals.
• Manage electronic filing system to include program files, transaction files, submission of project deliverables, etc.
• Provides backstop support to field projects on technical, financial, and administrative tasks, as assigned.
• Recommends improvements to project management standard operating procedures.
• Ensures compliance of project-related documentation including work plans, staff records, communications, and transactions ensuring they are properly documented, including reviewing project-related invoices.
• Identifies and anticipates potential risks and opportunities and elevates them to senior project management.
• Ensure delivery of project deliverables, including semi-annual reports, annual report, and work plans;
• Reviews, and may prepare, project reports, and other material such as success stories, project fact sheets, program intervention descriptions and innovations.
• Supports Monitoring, Evaluation and Learning processes and deliverables.
• Participates in and contributes to project learning and data driven adaptation processes.
• Serves as a liaison between unit and field teams with other units in HQ including Admin and Finance, Contracts, Communications, etc.
• Participate in new business proposals, as needed and appropriate, including technical proposal preparation, leading trips to prepare bids, among other tasks.
• Maintain knowledge in technical discipline and expand versatility in international development work by attending educational workshops and reviewing professional publications.
• Lead development of full sections of proposals, contribute substantively to program design, lead capture planning activities and capture teams, and other business development tasks as assigned.
• Performs other related duties as required.

Qualifications and Minimum Requirements

• Bachelor’s Degree in related field, master’s preferred.
• 6 years minimum relevant experience in program management; 2+ years as Senior Program Officer I or II.
• International experience.
• Experience in Program management, USG compliance and leadership experience
• Technical skills required.
• Fluency in French required.