Support to the’unity Field Administration
Context & Mission
Doctors Without Borders is an independent international medical and humanitarian organization that provides care to people in need, to persons affected by natural or man-made disasters and victims of armed conflict, without discrimination and without regard to race, religion, religion, religion, religion, or, beliefs or political affiliation (MFD Charter).
The HR Administrator provides essential support to the Field Administration team, covering all facets of the daily administrative management of expatriate staff. This responsibility extends from the engagement phases to the mission exit, during which time international staff are contractually engaged.
Main responsibilities
Scaling
- Accurate reception and entry of Work Experiences (WEF) forms to ensure the integrity of data.
- Responsible for the efficient integration of WEF information into the Dynamics 365 system, ensuring data update and synchronization.
- solicitation and collection of skills assessments (scalings) from the various recruiting sections, including, and the transmission of this information to the sections concerned by the recruitment of expatriates for MSF-Switzerland (MSF-CH)
Administrative file of international staff
- Participates actively in the management of the administrative files of international staff, ensuring their organization and regular maintenance.
- Ensures the collection and rigorous verification of the information necessary for the updating of personnel files.
- Updating of data relating to the active pool of personnel, ensuring the accuracy and relevance of the information.
- Responsible for updating and verifying the data in the database and the HR information system
- Ensure that all necessary administrative documents are obtained
- Responsible for the methodical filing of administrative documents in the personal and confidential files of expatriates.
- Manages archived records and ensures that they are continuously updated to facilitate access and retrieval of information.
Contracts and administrative documents: departure, mission, return from mission
- Creation of positions, association of candidates (matching) and publication of these positions in the HR information system
- Logistical coordination of expatriate staff :
- administratively prepares the employment contracts, including all types of contracts for the expatriate staff.
- Ensures the administration of transfer amendments, guaranteeing smooth management of contractual changes.
- Prepares the administrative closure of contracts, including the issuance of work certificates, the calculation of the balance of any account, and the organization of the payment of leave.
- Draws up the necessary declarations with the competent bodies, such as for unemployment and disability insurance (AI), among others.
- Prepares and processes fee reimbursements for international staff, ensuring compliance of applications with internal policies.
- Prepares and controls insurance lists for staff, verifying the accuracy and completeness of insurance coverage.
Prerequisites
Training Required :
- Tertiary level diploma in administration, with a specialization in accounting or management assistantship preferred.
Professional Experience :
- Necessary experience in human resources administration ; experience in insurance and personnel administration is an advantage.
Specific Knowledge :
- Familiarity with labour law and payroll management is an asset.
- Knowledge of the international humanitarian environment or experience with other NGOs is a plus.
Computer Skills :
- Mastery of common computer tools.
Languages :
- Mastery of French and English at a current level.
Personal Qualities :
- Strong interest in the humanitarian environment.
- Ability to demonstrate versatility, rigor, responsiveness, initiative, and work in a team.
- Excellent communication skills, sense of contact, diplomacy and autonomy.
How to apply
Candidates submit their application in accordance with the requirements : CV 2 p. max. – motivation letter 1p. max. – in French or English.
The deadline to apply is July 28, 2024.
We reserve the right to close the position in advance if we believe that the quantity and quality of applications received are sufficient.
Applications will be treated confidentially.
Only shortlisted individuals will be contacted.
Only applications submitted on our recruitment platforms will be considered.
Please note that we do not wish to use the services of recruitment or placement agencies.
At MSF, we are committed to having an inclusive culture that encourages and supports the diverse voices of our staff members. We strive to create workplaces where teams of people of diverse origins, with characteristics, perspectives, ideas, ideas, different experiences work together for MSF’s social mission; their goal is to achieve better outcomes for our patients and the communities we work with.
We welcome applications from people of any gender, age, sexual orientation, ethnicity, religion, belief, ability, and any other characteristic of diversity.
MSF does not tolerate sexual exploitation and abuse, nor any other form of discrimination or harassment, including sexual harassment. All selected candidates will be subject to a reference check.
