2301525
Administrative support
Job advertisement : May 26, 2023
Publication cancellation date : Jul 20/2023, 9:59:00 PM
Organizational Unit: FLCHI
Job type : Temporary work
Requirement Type: PSA ( Personal Service Agreements )
Grade Level: N / A
Main location : Chile-Santiago
Duration: 11 renewable months
Position Number: N / A
_ FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
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- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
Administrative support will work at the FAO Regional Office for Latin America and the Caribbean ( RLC ), in Santiago de Chile.
The Organization will hire one to provide experience, skills and knowledge for specific initiatives that are short-term in nature, ranging from a few days or weeks to a maximum of 11 months. The possibility of an extension is subject to satisfactory performance and depending on the resources and needs of the Organization. Assignment may involve full or part time functions.
Hierarchical dependency
Administrative support will work under the general supervision of the unit leader in conjunction with various relevant actors in the Organization.
Field of specialization
Business administration, public administration, bilingual executive assistant, accounting, logistics management, translation
Tasks and responsibilities
Administrative support will be responsible for executing various administrative tasks, focusing on the following main tasks:
- Complete documents, create and update databases, update and track minutes, among others
- Support in the writing ( English and Spanish ) of letters, emails and various communications
- Support in agenda management, coordination of meetings and interviews
- Participate in the organization of workshops and meetings, including sending invitations, room reservations and external spaces, coordinating trips, preparing materials, among others.
- Participate in selection processes and prepare the respective reports
- Manage the contracts and renewals of contracts of consultants of the Unit and others required for special events / programs / projects, applying the relevant corporate policies
- Manage the necessary requirements for the Unit’s trips, including processing of travel authorizations, air tickets, insurance and travel refunds, among others.
- Assist colleagues in the Unit in administrative tasks such as quotes and purchases, monitoring, control and filing of internal information, writing minutes and monitoring various topics, among others.
- Support in the preparation of the annual budget and keep track of annual expenses in line with the budget.
- Manage procurement processes under corporate modalities, including payment control of products and services
LOS CANDIDATOS SERÁN EVALUADOS CON ARREGLO A LOS SIGUIENTES CRITERIOS:
Requisitos mínimos
- Educación secundaria completada
- Mínimo de 2 años de experiencia relevante en actividades administrativas
- Conocimiento nativo/avanzado del español (nivel C) y conocimiento práctico del inglés (nivel B)
- Nacional de Chile o con permiso de trabajo en el país
Competencias fundamentales de la FAO
- Enfoque basado en los resultados
- Trabajo en equipo
- Comunicación
- Establecimiento de relaciones eficaces
- Intercambio de conocimientos y mejora continua
Criterios de selección
- Deseable – Conocimiento nativo/avanzado del inglés (nivel C)
- Deseable – Conocimiento práctico (nivel B) o avanzado (nivel B) del francés
- Deseable – Conocimiento práctico (nivel B) o avanzado (nivel B) del portugués
- Desirable – Title or technical diploma in business administration, public administration, bilingual executive secretariat, logistics management, accounting, translation, human resources, or related areas
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
