ADMINISTRATIVE & FINANCE DIRECTOR (M/F) _Ukrainian Only At U-Saved

NGO & MISSION PRESENTATION

U-Saved is an Ukrainian NGO network created after the 2022 offensive. U-Saved has immediately supported frontline activities to target the most in need in the east of the country, on the frontline as in Hard-to-Reach areas. It has been inspired by the exceptional solidarity the Ukrainian population immediately demonstrated at the beginning of the war back in February 2022, mobilizing everywhere to distribute humanitarian aid through a unique network of volunteers.

The main objective of U-Saved’s actions is to seek greater efficiency of action through an aid localization approach with a strong mandate of capacity building of local volunteer groups. To do so, our partners are part of our organization and decision-making process. All this for a greater and better quality of aid brought to the populations in need.

U-Saved is looking for an experienced Administrative & Finance Director based in Dnipro who will support us in the achievement of our objectives.

TASKS AND RESPONSIBILITIES:

As an Administrative and Finance director, you report directly to the Country Director and board of members of U-Saved Ukraine. You will be in charge of overseeing Finance U-Saved’s activities in Ukraine managing a Administrative & Finance department of 3 people, and working with international donors.

FINANCIAL, BUDGETARY AND ACCOUNTING MANAGEMENT

You are in charge of:

• The legality of U-Saved activities in front of the Ukrainian law and the necessary line ministries (in coordination with U-Saved lawyer)
• The respect of all U-Saved tax and declaration duties (in coordination with U-Saved accountant)
• Validating spending commitments and mission’s purchase forecasts;
• Supervising current financial operations and their appropriate execution implementation;
• Ensuring specific bank procedure and relative documentation;
• Ensuring the good-kept of cash book and advance forms;
• Making connections between treasury accounts, cash flow and bank account on regular basis;
• Drawing up monthly and cash flow forecast schedule in accordance with the different departments;
• Monitoring and controlling current advances
• Updating the accountancy on Excel or required software;
• Following and correcting budget allocations of the projects;
• Ensuring monthly budgetary monitoring of projects;
• Contributing to the development of budgets for proposals submitted to donors in order to implement new projects.
• Preparing financial documents for donors; draw up financial reports, amendment requests and contractual files;
• Knowing and using donors’ reference guidelines;
• Taking part in files set up in order to Regularly forward a statement of expenditure and consummation of budget;
• Contribute to discussions on financial policy issues including the maintenance and development of the International Finance Manual.
• Internal/External Audit closure and corrective action plan development and tracking.

ADMINISTRATIVE MANAGEMENT FOR HUMAN RESOURCES

You are in charge of:

• Implementing HR rules, procedures and tools regarding: new HR regulations, local staff contracts, procedures of recruitment, payroll operations, implementation of appropriate working conditions, HR records electronic and physical records.
• Suggesting possible updates to HR policy in terms of rules, procedures and tools relating to recruitment, remuneration, administrative management, disciplinary aspects and management of individual career development within the organization.

SKILLS AND EXPERIENCE NEEDED:

• A diploma is mandatory in finance, accountancy or related fields
• At least 5 years of professional experience on a similar position with a background in in finance, bank or accountancy.
• Experience in NGO is an asset, preferably in emergency context
• Strong communication and reporting skills
• Ability to work under high pressure
• English mandatory (oral and written)
• Command of Microsoft Office suite (Excel mandatory), and accountability softwares.

CONDITIONS OF EMPLOYMENT:

• Status: Employee
• Contract: Fixed-term contract
• Duration: 3 months renewable
• Starting date: as soon as possible
• Position based in Dnipro, full time

CONTACT

CV and motivations to be sent at: skashuba@u-saved.co , copy fdupaquier@u-saved.co