Medecins du Monde, a militant medical association of international solidarity, has been committed for more than 40 years to caring for the most vulnerable populations here and there, to bear witness to the obstacles found in regard to’ access to care and to obtain lasting improvements in health policies for all.
As an independent association, Doctors of the World acts beyond care by denouncing violations of dignity and human rights and fighting to improve the situation of precarious populations.
In France and abroad in nearly 30 countries, our actions are aimed at facilitating access to the health system through our 6 priority fights :
- Sexual and reproductive rights and health (SRHR)
- Migration exile rights and health
- Risk reduction
- Environmental health
- Health systems
- Humanitarian spaces
Present in the Central African Republic since 1996, the association has implemented many programs: an HIV-AIDS project in the city center of Bangui, the deployment of several mobile emergency clinics across the country from 2019 to 2022 or our current program in Bouca focusing on strengthening the quality of medical interventions in communities.
Today the intervention strategy for the coming period provides for a consolidation of the project in Bouca (funded by GFFO until June 2025) with emphasis on the quality of our support, and, accountability, the development of new actions aimed at improving the coverage of access to basic services for populations affected by new shocks.
It will also aim to work this year on the exit strategy by focusing on actions with higher added value in terms of’ empowerment of health facilities (FOSA) supported but also to develop new projects in provinces and capital.
POST
Under the hierarchical responsibility of the general coordinator, you will have the role of defining, planning and supervising the implementation of frameworks, procedures and policies in human resources, financial management, and, accounting and budget, in accordance with the context and the legislation of Central Africa, and the policies and values of the association.
To this end, you will provide technical support to the operational teams on the HR and financial management of the mission, while directly managing the team of the Human Resources/Finance department.
Specifically, your primary responsibilities are :
Financial, accounting and budgetary management
- Ensure the’ supervision, control and accounting consolidation of the mission
- Conduct cash inventories and bank reconciliations
- Perform lettering and scoring in Saga
- Check the analytical imputations
- Integrate and verify the headquarters accounting imputed in the field
- Ensure and validate the country monthly accounting close for sending to headquarters
- Ensure the preparation of budgets and budget reviews
- Develop the mission’s annual cash flow plan
- To define, monitor and control the implementation of the cash management of the mission
- Ensure budgetary follow-up of the mission
- Update the’ allocation tables and follow-up of donor budgets
- Provide technical support to operational staff
- Analyze financial information, ensure compliance with mission financing plans, donor contracts and anticipate possible financial risks’
- Ensure proper preparation of internal and external audits
- Ensure financial control of logistics and medical services through’audit
- Assist the general coordinator in the search for funds and in relations with donors
- Supervise the’archiving of accounting records according to established accounting rules
- Ensure compliance with administrative and financial procedures MdM
- Develop and implement mission-specific procedures
- Ensure compliance with the tax rules of the country and establish tax returns and payments
- Training and monitoring of partnerships for financial aspects
- Validate the accounting package of the base
- Validate monthly the budgetary follow-up of the base
HR Strategy
- Adapting HR policy to mission strategy
- Review mission HR procedures as required
- S’ ensure the consistent implementation of the HR procedures of the mission and control their proper application
- Participate in the drafting of the HR part of project proposals
- Ensure the dissemination of the MdM PSEA policy within the mission and support the general coordinator in the implementation of the policy and its compliance
Recruitment & training
- S’ensure of the implementation of transparent recruitment processes
- Verify that the job profiles are compliant and validate the job openings
- S’ensure of the proper application of the rules in terms of recruitment and annual evaluations
- S’s ensure that all employees benefit annually from’maintenance(s) of’ formalized evaluation and follow up with managers
- To ensure relations with external service providers within the framework of the training policy
Staff and payroll management
- Supervise the establishment, monitoring and purposes of employment contracts for employees under national law
- Check staff record keeping and document archiving
- Ensure compliance with labor law and internal rules, particularly in terms of payroll
- Supervise HR document audit processes
- Produce the monthly and ad hoc reporting of data requested by headquarters, authorities and donors
Administrative management
- Ensure a fiscal and legal watch of the mission vis-à-vis the institutions of the country and ensure the respect of the legislations in force in all the actions of the program
- Participate in the negotiation and formalization of agreements and contracts
- Follow-up of the procedures of’ registration of the mission with the authorities concerned and the various services of the’State
- Ensure the finalization of the implementation of the national wage and labour policy and monitor contracts and ensure the relationship with private external service providers
- Monitoring disciplinary processes and ensuring their legal compliance in relation to a lawyer in labour law
- Establish and monitor the annual budget of the HR department, validate job openings, perform cost calculations and financial projections necessary for the’ development of projects
Reporting
- Participate with the’ country coordination team in the reflection on the’evolution of the mission and the programming of new projects and/or reorientation
- Draft the financial parts of the funding applications and the intermediate and final donor reports
- Update, analyse and disseminate at headquarters the monthly budgetary and forecast monitoring of the mission by integrating the results
Representation
- Participate in inter-admin meetings with other NGOs
- To ensure the official representation for the administrative management of the mission to the competent authorities
PROFILE
- Bac+3 graduate training in management or accounting and/or human resources management
- Minimum two years experience in a similar position
- Experience in a context of desirable urgency’
- Proficiency in budget analysis
- Knowledge of payroll management and administration
- Mastery of personnel management (procedures, policies, professional interviews, recruitment)
- Very good command of Word, Excel and SAGA
- Mastery of French in the’oral and the essential written’ – English is an asset
EMPLOYMENT CONDITIONS
- Status : master’s officer
- Fixed term contract of 12 months
- Position to be filled as of July 15, 2024
- Monthly gross salary of 3306 euros
- Pose based in Bangui with regular travel on the Bouca program and in the country
- Equivalent 13th month paid in 2 times – from 6 months of’seniority of actual work
- ’expatriation premium of 10% of gross salary per month
- Support for transport (home – mission), visas, vaccines
- Accommodation in a collective house
- 22.5 RTT /year
- 5 Weeks paid leave /year
- Mutual (60% participation of MdM and 40% of the employee)
- Insurance (repatriation.).
Doctors of the World promotes the training and internal mobility of its actors
Find the conditions and advantages for our expatriate positions at’international : https://bit.ly/3g2xFrh
Within the framework of the system for combating the financing of terrorism and money laundering, any candidate selected is likely to be subjected to background checks on the lists of international’exclusion (United Nations, United Nations, European Union, France, United States, ..). This information is treated confidentially and stored on a secure server. For more’information on the processing of personal data in this device : http://bit.ly/3CSTDYO
NO APPLICATIONS WILL BE PROCESSED BY PHONE
Doctors of the World reserves the right to close the recruitment before the deadline for submitting applications.
MdM is’s committed to the integration of people with disabilities and fight against all discrimination.
