Work for the IMF. Work for the World.

OEDMI – Administrative Assistant to Executive Director

Draft Job Description (A04/05/06)

Terms of References for the position:

Under the direction of the Executive Director, or his designated representative, the Administrative Assistant will support the work of the Office through assignments including but not limited to duties listed below:

•  Providing administrative assistance to OEDMI staff and the Executive Director.
•  Managing the calendar of the Executive Director and Alternate Executive Director or Senior Advisor as required.
•  Maintaining the Office work schedule.
•  Maintaining the Board schedule.
•  Various tasks including: Taking notes at the Office Staff Meetings, Provisioning/Access, IT Requests for the team, Facilities request for the team, supporting with the Digital Newsletter/ LinkedIn / Semi-Annual reports, Office Attendance and Leave, ordering Office supplies.
•  Proof-reading written statements to the Executive Board, and timely submission of completed statements to the Statement Registry.
•  Ensuring that all enquiries are channeled to the appropriate office members and to constituency contacts.
•  Maintaining Office records.
•  Managing arrangements for the Spring and Annual Meetings of the IMF, including registering constituency delegations from the authorities, being contact liaison for IMF Connect, making hotel arrangements scheduling meetings between senior delegation members and Fund personnel, and organizing Constituency meeting and office receptions for visiting delegations. Other tasks include: Guest Clearance, IMFC, Governors Quotes, MCD Governors Meetings, MENAP, MENA CSO, Bilateral Meetings, Badge and correct access to delegations, Expense/ Per-Diem for Delegations.
•  Drafting routine correspondence for the Office.
•  Making official travel arrangements for Office personnel as requested, and processing travel expense reporting and reimbursements.
•  Assisting with preparation for meetings of the Executive Board and associated committees, including monitoring updates to the Executive Board calendar and preparing the dossier of documents for discussion.
•  Providing welcoming, professional reception support in the Office to our visitors and ensuring that arrangements for visitors to the IMF are handled efficiently.
•  Supporting the transition of incoming and outgoing members of the Office as they take up their assignments in the Office and at the end of their assignments.
•  Ensuring that all administrative tasks are operating efficiently. In this regard, you are expected to be proactive and timely in consulting with the relevant authorities inside and outside the IMF (IT Helpdesk, FIN, HRD for troubleshooting), and in escalating issues that require further guidance to the appropriate supervisor within the Office.
•  Proficiency in MS Office applications, such as Word, Outlook, Excel. Knowledge of PeopleSoft (HRPROD and FINPROD) will be an advantage.

Terms and Conditions of Employment

•  Minimum Requirements: For Grade A4, educational development, typically acquired by the completion of a high school diploma or equivalent, supplemented by a minimum of four years of relevant experience, is required.
•  Compensation: The IMF offers a competitive compensation package, including medical benefits, pension plan, expatriate allowances for employees who are not US citizens, tax allowance for US citizens, and financial assistance to meet the costs of childcare. Salary will be determined by the recruitment grade and qualifications of the successful candidate.
•  Application Process. Well-qualified candidates are invited to submit a written application and detailed curriculum vitae to Ms. Maya Choueiri in OEDMI by September 15, 2023. Applicants should include the names and contact details of two referees, and preferably the most recent written performance assessment prepared by the current employer. Short-listed candidates will be contacted for an interview.

Department:

Office of Executive Directors Mr. MohieldinHiring For:

A04, A05, A06The IMF is committed to achieving a diverse staff, including age, creed, culture, disability, educational background, ethnicity, gender, gender expression, nationality, race, religion and beliefs, and sexual orientation. We welcome requests for reasonable accommodations for disabilities during the selection process.