2302702
Administrative Assistant
Job advertisement : Sep 6/2023
Publication cancellation date : Sep 29, 2023, 9:59:00 PM
Organizational Unit: FLNIC – FAO Representation in Nicaragua
Job type : Temporary work
Requirement Type: NPP ( National Project Personnel )
Grade Level: N / A
Main location : Nicaragua
Duration: 6 months up to a maximum of 24 months
Position Number: N / A
IMPORTANT NOTICE – The expiration date and time displayed above are based on the date and time indicated on your personal device.
FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
The main objective of FAO offices, led by an FAO Representative, is to help governments formulate policies, programs and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and use its environmental and natural resources in a sustainable way.
Hierarchical dependency
Under the general supervision of the project coordinator, direct supervision of the managers of Administration and Operations of the FAONI Representation.
Field of specialization
Provide support in the administrative-financial processes of the annual plan of activities and budget of the projects in execution on the Caribbean Coast of Nicaragua, in accordance with the regulations and provisions established in the FAO operating regulations.
Tasks and responsibilities
- Support the coordination of projects in the formulation of the POA, quarterly plans, updates and in the operational monitoring of the actions of implementation of the budgets.
- Participate in the development of the Annual Procurement Plans and Annual Procurement Plans ( PAC ) FAO. Similarly, support the efforts of requests to purchase goods and services in accordance with the Purchase Plan and approved Operational Plan, ensuring that all requirements established by FAO are met.
- Consolidate the purchase plans of the shares demanded by the projects under their responsibility.
- Manage quotes and analysis of offers to make purchases of up to USD 2,500.00.
- Make requests for requests in the internal management system. Support in the preparation of delivery plans for supplies and equipment, as well as assisting deliveries to guarantee the required administrative supports of delivery minutes of materials, supplies, tools and equipment of the different modalities of benefits delivered by the projects.
- Carry out an inventory management control of goods, equipment, supplies, tools and others acquired by the project, as well as, on the deliveries of the different inputs established for the execution of the projects.
- Support the operation of the FAO Nicaragua planning and monitoring system in terms of information capture and recording.
- Transmit timely alerts to administration and / or finance officers about delays in project implementation based on the POA and propose solutions.
- Participate in the preparation of the field visits / missions plan.
- Ensure administrative-financial processes associated with:
- Identify community food and fuel providers in project intervention territories.
- Process the per diem to community participants in workshops.
- Review per diem requests and operating advances.
- Supports the logistics organization of events and trips to the municipalities.
- Ensure the requirements of virtual training of activities.
- Make a request for stationery, materials and other periodic replacement supplies.
- Treasury:
- Payment management to local suppliers in the project area and delivery of accounting supports.
- Delivery of accounting supports for payments to suppliers or operating advances.
- General services:
- Ensure monthly fuel supply through FAO procedures; conducting fuel yield reviews and the balances available at the supplying gas stations.
- Ensure the logistics of mobilizing project activities in the area.
- Supports the registration and control of the project’s fixed assets inventory.
THE CANDIDATES WILL BE EVALUED IN ARRANGE TO THE FOLLOWING CRITERIA:
Minimum requirements
- Professional with a degree in administration, economics, accounting and / or related careers.
- Minimum Five ( 5 ) years of demonstrated experience in management, monitoring and financial monitoring of development cooperation projects.
- Practical knowledge of Spanish ( Level C ) and limited knowledge of English ( Level B ) and knowledge of the languages and culture of the Caribbean coast of Nicaragua.
- Nicaraguan National.
FAO core competencies
- Results-based approach
- Teamwork
- Communication
- Building effective relationships
- Knowledge exchange and continuous improvement
Technical / functional skills
- Advanced Microsoft office knowledge: Word, Excel and PowerPoint.
- Experience in financial planning, accounting, cost analysis, acquisition processes,
- Budgets and preparation of financial reports for project management.
- Demonstrated ability to work under pressure, obtain specific short-term results, and meet agreed dates.
- Competence in the use of computer tools such as word processors, spreadsheets and presentation programs.
- Organizational capacity to establish priorities, determine requirements in advance and proper file management.
- Leadership capacity and human talent management.
- Ability to relate and carry out adequate inter-institutional coordination.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider academic degrees or credentials obtained from a teaching institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities ( IAU ) / UNESCO. The list can be consulted at: www.whed.net/
- For any other questions visit the FAO website on employment: http://www.fao.org/employment/home/es/ .
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
PRESENTATION OF REQUESTMENTS
- If you want to apply, go to the FAO Recruitment Website ( Employment in FAO ) and complete your online profile.
- Incomplete applications will not be taken into account. Only applications received through the contracting portal will be considered.
- We advise candidates to submit their application sufficiently in advance of the expiration of the term.
- If you need help, contact: Careers@fao.org.
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