Grade: G5

Publication date: August 29, 2023 Closing date : September 12, 2023

Vacancy number: MEXICO / RB / G5 / 2023/98 CITY

Job ID: 11172

Department: OR – Latin America and the Caribbean

Unit: OR-Latin America and the Caribbean

Destination place: Mexico City

Contract type: Determined duration

– This announcement is addressed to the public with nationality or residence and work permit in Mexico.

You can participate: – External candidates.

– Internal candidates, in accordance with the provisions of the Staff Regulations.

– Appointments made under a development cooperation contract do not confer career expectations in the ILO, an automatic renewal of the contract, nor the conversion of this with a view to contracting of different kinds in the Organization. A year of fixed-term contract will be awarded. In addition, the extension of development cooperation contracts is subordinated to several conditions including: the availability of funds and the continuing need for the functions performed, in addition to satisfactory performance and conduct.

This position is subject to availability of funds

Introduction

The right to freedom of association and the effective recognition of the right to collective bargaining have been recognized as fundamental rights by the international community through the International Labor Organization ( ILO). These rights and freedoms are based on the ILO Constitution and are essential in the promotion and realization of social justice. The most visible application of respect for freedom of association and collective bargaining takes place in the national workplace when it is guaranteed to employers ‘and workers’ organizations and to all workers and employers a climate conducive to the exercise of these fundamental rights.

Mexico has ratified the Freedom of Association and Protection of the Right to Organize Convention, 1948 ( No. 87 ) and the Convention on the Right to Organize and Collective Bargaining, 1949 ( no. 98 ). Likewise, Mexico approved in 2017 and 2019, the Constitutional reform and the reform of the Federal Labor Law, respectively, laying the foundations for a new labor justice system in the country and establishing processes to guarantee the principles of freedom of association and collective bargaining aimed at ensuring the representativeness of trade union organizations, certainty in the conclusion of collective labor contracts and union democracy guaranteeing the personal, free, secret and direct vote of the workers.

Mexico is a signatory party to the Treaty between Mexico, the United States and Canada ( T-MEC ), trade agreement that includes labor provisions such as the obligation to respect in law and in practice the rights and principles contained in the ILO Declaration on the principles and rights fundamental at work, adopted in 1998 and amended in 2022, with an emphasis on the rights to freedom of association and collective bargaining

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In this framework, the ILO is carrying out the development cooperation project called ” Initiative on Observation and Commitment to Realize the Rights of Freedom of Association and Collective Bargaining ” ( OBSERVAR ). The project provides support to the Government of Mexico in democratic processes in the workplace, in which the ILO participates as an observer, to help foster an environment of trust in the transition to a new model of labor relations in the country. The project also provides technical assistance to ILO tripartite constituents to improve understanding and practice of the rights and principles of freedom of association and collective bargaining, through training and capacity development activities.The project provides a platform for exchanging experiences among ILO tripartite constituents at the international level on good practices regarding the application of the principles of freedom of association and negotiation collective, nationally and internationally, and its links to trade agreements.

Hierarchical lines

The Administrative Assistant for Projects / Programs will report to ( the ) Senior Technical Advisor for the project and to the Director of the ILO Office for Mexico and Cuba

Description of tasks

•  Provide general office assistance, take care of administrative tasks, in the meetings, seminars and / or workshops organized by the project at the national and / or regional level. This may include logistical coordination, preparation of invitation letters, and writing, compilation, and distribution of working documents and other materials. Coordinate internal and external meetings and appointments for visitor missions, including high-level officials. Take notes and / or minutes at meetings.
•  Support in the planning and preparation tasks of the project work program. Monitor the status of project proposals and receive documentation for review and approval, verifying that the information is in accordance with applicable guidelines and procedures. Monitor the status of project results and expected accomplishments ( ILO Implementation Report ) and inform the supervisor in case of discrepancies.
•  Provide support in preparing short reports, periodic reports and statistical data on the status of project activities, to contribute to the preparation of technical and progress reports.
•  Provide support to the project team for the development of observation missions in different locations in the country.
•  Draft correspondence, memoranda and reports on administrative matters in accordance with the standard procedures of the Office.
•  Take responsibility for all administrative tasks, including logistical support to project staff, travel coordination, visas, hotel reservations, etc. and to provide logistical coordination for conferences, seminars, workshops and meetings.
•  Maintain official files and records related to project activities, ordered and updated. As well as maintaining control of expenses and budget allocations, ensuring that the funds available for project execution are in support and coordination with/the Project Finance Assistant.
•  Prepare and process transactions in IRIS including Contracts, Travel Requests, Purchase Orders, Purchase Requests and manage with the Finance Unit External Payment authorizations. All of the above in accordance with ILO guidelines, cooperation agreement, and administrative guidelines and procedures for cooperation agreements of the United States Department of Labor ( USDOL ).
•  Provide information to project implementation partners on ILO administrative and financial procedures. Inform ( the ) Advisor/a Principal Project Technician on potential difficulties that may arise from the administrative and financial management capacity and from the competence of the partners in the implementation of the project to address the problem in a timely manner.
•  Perform other functions assigned by ( the ) Principal Technical Advisor of the project and / or the Director of the office

Education

Complete secondary education.

Experience

Minimum five years of relevant work experience.

Valuable / Desirable:

•  Experience in supporting the execution of technical cooperation projects and effective work with government entities in charge of policy formulation and with development partners.
•  Work experience in an agency of the United Nations System, a non-governmental organization, or international cooperation.
•  Work experience in accounting and / or finance and administration areas.
•  Knowledge of the program and budget and an understanding of a wide range of administrative and financial policies and procedures.
•  Have training and university degree, in recognized academic centers, in Business Administration, Finance, Public Accounting, or in related fields

Languages and computer science

Minimum:

•  Excellent knowledge of the Spanish language and knowledge of the written and spoken English in between

Valuable or desirable:

•  Use of word processing software, spreadsheets and internet browsers, preferably in the Microsoft 365 environment
•  Use of applications developed in ERP software ( Enterprise resource planning ) such as Oracle or SAP.
•  Use of collaborative tools and for organizing virtual meetings

Competences

Basic

Candidates interested in the position should consider that the nine fundamental ILO competences, listed below, may be evaluated during the selection process: Integrity and transparency, Sensitivity to diversity, Orientation to learning and knowledge sharing, Customer orientation, Communication, Orientation to change, Responsibility for performance, Quality orientation and Collaboration. Among these nine competitions, the following are of particular importance for this position: Customer Orientation, Communications, Collaboration

Techniques and generals

•  Ability to organize your own work.
•  Habilidad para priorizar los trabajos asignados, organizar su propio cronograma, realizar el trabajo de rutina independientemente, cumplir los plazos y adaptarse a las demandas cambiantes y a tareas múltiples.
•  Habilidad para usar software básico de computación (Microsoft Word, PowerPoint, Excel, Adobe Reader) y otros paquetes de software requeridos por la Oficina.
•  Habilidad para obtener servicios de otras unidades de trabajo dentro y fuera de la oficina para completar las tareas.
•  Habilidad para trabajar como miembro de un equipo y gestionar una carga pesada de trabajo bajo presión de tiempo.
•  Habilidad para determinar materiales de contexto y referencia para otros, y para filtrar las solicitudes por urgencia y prioridad.
•  Habilidad para responder las solicitudes de funcionarios de oficinas del gobierno, ministerios, mandantes de la OIT y ONG.
•  Accuracy and ability to pay attention to detail.
•  Ability to search and retrieve information from databases and collect reports.
•  Ability to deal with confidential matters with discretion.

– Please note that candidates must fill out an online form. To apply, visit ILO People. The system will indicate the steps you must follow to submit your application online.

– If you only attach your CV, you will not be considered in this selection process. Only the profiles of the candidates that meet the minimum requirements described in this announcement will be considered. Please note that the volunteer period will not be counted as work experience and that only half of the internship period is counted if they have been remunerated in any way.

– The selected candidate must support his CV, by presenting documents certifying his studies ( degrees obtained ), as well as his previous work experience. Job references and / or performance evaluations of your previous work experience will be requested.

– Only shortlisted candidates will be contacted to participate in the selection process, which may include a technical examination and / or interview, general knowledge as well as rounds of competency interviews.

Fraud danger

The ILO does not charge expenses at any stage of the selection process: presentation of the application, interview, processing or training. Messages that do not come from ILO email addresses should not be taken into account- ilo@org. Furthermore, the ILO does not require or require bank details of the candidates.