The organization for the prevention of blindness creates a high-stakes position to strengthen its team of 6 people in Ndjamena. This is an employee position in CDI under local law.
MISSION :
By delegation of the Director of the OPC Office in Chad, he is the referent and responsible for ORGANising, piloting and implementing an efficient and secure operation of the’OPC Office in Chad.
Its essential mission is the good legal, administrative, HR, financial, logistical and risk performance, in compliance with the legal requirements in force, contractual commitments with partners and service providers, and, the rules and objectives set by the’OPC headquarters as well as the needs of programmes in the field.
PROFILE :
Advanced initial training in Finance/Compulsory Accounting.
Significant experience in a similar position in international organization, in a managerial position.
Project management training will also be appreciated.
Excellent knowledge of the oral and written French language.
Good knowledge of the English language essential: need to be autonomous for meetings in videoconference, production of documents.
Computer science: mastery of the Office Pack and Sage software. Excellent Excel level.
Ability to lead change, transmit knowledge and good practices, and build positive relationships with the’team as with partners.
Excellent skills of’organization, planning, rigor, decision.
Pro-active involvement, constructive spirit and resistance to stress.
CONDITIONS:
Permanent contract under Chadian law.
Remuneration according to experience.
Various benefits including health coverage.
POSITION :
- Under the authority of the Director of the OPC Office in Chad.
- He supervises and accompanies the administrative and financial manager in his activities, as well as the logistics/support Assistant(s).
- He coordinates closely with the administrative and financial manager of the OPC headquarters in Paris.
RESPONSIBILITIES :
1) ORGANISE AND COORDINATE WITH THE TEAM, THE HEADQUARTERS AND THE PARTNERS ALL MATTERS RELATING TO THE PROPER FUNCTIONING OF THE OFFICE
– Compliance with legal, regulatory, social, fiscal and contractual obligations for the’ as a whole of its activities.
– Reinforcement of procedures and internal control.
– Development of routines and tools to increase efficiency, reliability, transparency, traceability and sharing of administrative and financial data. Ensure to
their good understanding and application by the’all of the personnel concerned.
– Strengthening and enriching the capacities of staff through the sharing of experience, knowledge transfer and training actions on these subjects.
– Circulation of administrative and financial information with headquarters, in particular by producing dashboards allowing the monitoring of relevant’indicators.
development of the network of administrative and financial contacts with other NGOs and associations active in Chad, with the aim of sharing’ experiences and’entraide.
2) FINANCIAL AND ACCOUNTING MANAGEMENT
set up a dedicated accounting, in accordance with the SYCEBNL accounting plan, the recommendations of’OHADA, local and international regulations, and the constraints of’integration into the general accounting of’OPC.
– Be responsible for maintaining, internally or externally, the general and cost accounting of the Office.
carry out within the Bureau the implementation of the remarks and recommendations to be made annually by the external auditors.
– Ensure the planning and monitoring of the various operating and project budgets in order to have a consolidated budgetary vision.
– Set up the working methods and be the regular interface with the external’auditor, for the closure of accounts, the’audit of accounts and the production of mandatory annual reports (gift register, financial report, management report).
– Verify and share monthly the economic and financial management of projects: statement of balance sheets, prospective expenses, financial forecasts for the realization of activities, etc, consistency of the figures recorded and disseminated by the various internal and external actors, information and alert if necessary of the Director and the Head of Programmes.
5) ADMINISTRATIVE, LEGAL AND HUMAN RESOURCES MANAGEMENT
– Support the Director and the Head of Programmes for the application of administrative and contractual procedures in the implementation of projects, as well as in bureaucratic procedures with organizations, etc, local authorities and partners.
– Supervise and support the administrative and financial manager for compliance and quality of human resources management (contracts, job cards, remuneration, etc,
taxation, leave, expenses, health insurance, retirement etc.).
– Contribute to the recruitment,’assessment and skills development of all employees, in particular by strengthening training actions.
– Establish and maintain a register of internal procedures, reference models and documents, contact directories etc… clear, harmonized and shared.
– Organize and supervise the correct paper and electronic archiving of the documentation by the personnel concerned.
6) LOGISTICS MANAGEMENT
finalize and ensure the implementation by staff of procedures and good practices relating to procurement, inventory and inventory management, vehicles and general logistics.
– Monitor contractual and financial relations with the main suppliers and service providers (insurance, premises, vehicles, services etc.).
How to apply
Send an email to opc@opc.asso.fr with :
- CV
- Motivation letter (1 page) specifying your date of availability and your salary claims
- 2 professional references
