Context:
Terre des hommes Foundation is an independent, neutral, and impartial Swiss organization founded in 1960, dedicated to bringing about significant and lasting change in the lives of children and young people, especially those most at risk. Tdh ensures their well-being and the effective implementation of their rights as defined in the Convention on the Child’s Rights and other human rights instruments. To make a difference, Tdh focus our efforts on maternal and child health, children and young people in migration situations, and access to justice. Tdh promotes the active participation of children and young people to empower them. We advocate for their rights and support them in expressing their needs and interests. Tdh works in fragile contexts and conflict zones, as well as in more stable environments.
Tdh is present in Kenya since 2011. Currently Tdh is providing protection services for children and families affected by migration, natural crises and poverty in Dadaab refugee camps, in Garissa County, and in Korogocho informal settlement in Nairobi.
The intervention in Dadaab refugee camps is focused on prevention and response to child protection needs while strengthening protection community-based mechanisms in the refugee operation and its host communities.
In Korogocho informal settlements, Tdh implements early child development activities and child protection activities with a strong community-based approach aiming at decreasing violence against children and strengthening child protection mechanisms.
General Job description:
The Finance and Admin coordinator manages and organizes the administrative and financial services of the delegation and bases (general accounting, administrative and budgetary management). He/she is the direct interface between the delegation and headquarters and/or donors for financial reporting.
He/she reports to the Head of Delegation and is responsible for supervising and monitoring the administration of multi-base, multi-donor and/or multi-partner projects. He/she is responsible for implementing the strategy, the development and managerial coordination of the administrative teams for which he/she is responsible. In addition, he/she supports and validates the quality and accuracy of the teams’ work regarding Tdh’s mandate and commitments as well as international standards.
Key responsibilities
Financial management
- Supervise the smooth management of financial deliverables as per Tdh’s internal calendar and as per donors’ requirements (Annual Budgeting, Donors’ budgeting and Reporting, Monthly Accounting, Monthly financial monitoring, Monthly treasury request, monthly payment follow-up…)
- Optimize the use of financial resources for the office.
- Provide comprehensive analysis of financial information to the SMT: trends, gaps, risks, to support meeting objectives.
- Guide strategic planning for the country office by providing multi-year forecasts.
- Identify, communicate, and effectively manage budget financial risks related to delivering in the Country and Propose mitigation/redress mechanisms in times of crisis.
- Guide and support project managers in the budget follow up and/or in the preparation of budget proposal, expenses allocation and codification.
- Ensure high quality and accuracy of the financial data transmitted to HQ and/or donors.
- Ensure the application of donors’ rules and regulations for each financing contracts.
- Oversee all Tdh field offices financial operations.
HR and Team Management
- Supervise and manage the Delegation’s finance team, set department objectives, and periodically evaluate staff reporting directly to him/her.
- Recruit and/or contribute to the recruitment of local staff, participate, and validate the job descriptions of Finance team.
- Provide technical support to department daily and through field visits.
- Identify needs of training / capacity development and organize cession to improve competencies of the team members.
- Ensure fair treatment of the Finance team and compliance with HR policies.
- In collaboration with the HR department validate the payroll of national staff in accordance with the labor code (payroll verification, payment of social charges and taxes, etc.)
Compliance and Audits Management
- Ensure there is appropriate documentation and record-keeping in country (letter of authority, constitutional documents, bilateral agreements, etc.) and that these are being duly followed.
- Ensure compliance with local laws and regulations (registration, NGO/charity laws, government bilateral agreements).
- Coordinate the relationship with the NGO coordination board.
- Coordinate the annual audit.
- Coordinate and supervise donors’ audit and spot check.
- Support the implementation of internal and external audit recommendations.
Abuse Prevention Policy – Operational Risk Management
- Commit to respect Tdh Risk Management Policies including Child Safeguarding Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Code of Conduct, Whistle Blowing Policy
- Commit to ensure the best implementation possible of the Tdh Risk Management Policies
- Commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies.
Job requirements:
Knowledge
- Professional University Masters’ degree in Finance, accounting, or related fields with CPA- K
- At least 7 years’ experience in financial management and at least 4 years in management and a member of the Senior management team
- Good IT knowledge (Microsoft Office, Internet)
- Knowledge in SAGA financial system
- Substantial experience and knowledge of effective financial and budgetary control and managing grants from major institutional donors.
Competencies:
This position requires personal, social and leadership competencies (PSLC) and technical and methodological competencies (TMC)
In particular:
- Ability to communicate clearly and constructively on negative and positive points
- Team spirit: ability to work closely with project teams and consultants
- Analytical skills
- Discipline, precision, transparency and intellectual honesty
- Results-oriented focus and problem-solving abilities
- Ability to learn from positive and negative experiences and capitalize on errors.
Skills
- Demonstrated critical thinking and analytical skills
- Ability to work independently, to delegate whilst maintaining control
- Demonstrated experience in strategic management and People management skills
- Ability to assimilate new skills and knowledge and apply it in different situations
- Ability to work under pressure
- Willing and able to work outside normal hours at times where necessary to meet deadlines
How to apply
Interested candidates who meet the criteria above are encouraged to send their cover letter and detailed CVs to KEN.recruitment@tdh.ch Candidates are required to indicate the position title on the subject line of the email when applying.
Kindly note only applications sent to this email address will be considered.
Only shortlisted candidates will be contacted.
Female candidates are encouraged to apply.
Closing date for the application of this position is 05 November 2024.
Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.
Tdh is an equal opportunity employer
