Persons with disabilities and qualified women are strongly encouraged to apply.
PAM celebrates and embraces diversity.
Committed to the principle of equal opportunity for all its employees, we encourage qualified candidates to apply regardless of race, color, national origin, ethnic or social origin, genetic information, sex, gender identity and/or gender expression, sexual orientation, religion or belief, HIV status, disability.
JOB TITLE: Finance Assistant
CONTRACT TYPE: Service contract
GRADE: SC 6
PLACE OF DUTY (City, Country): Tshikapa, Democratic Republic of Congo
DURATION: 12 months
NUMBER OF POSITIONS: 1
ABOUT PAM
The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger. WFP’s mission is to help the world achieve Zero Hunger in Our Lives. Every day, WFP works around the world to ensure that no child goes to bed hungry and that the poorest and most vulnerable, especially women and children, have access to the nutritious food they need.
CONTEXT AND JUSTIFICATION OF THE POSITION:
This position is located in the WFP office in Tshikapa, DRC, and reports to the Head of Office.
Positions at this level are expected to demonstrate responsibility and initiative in responding independently to questions with only general guidance. They are expected to use judgment in dealing with unforeseen events on a daily basis. They are expected to manage resources and support and coordinate a team of support staff, or provide specific support services.
The WFP office in Tshikapa, DRC intervenes in 10 health zones in the activities of management of moderate acute malnutrition, prevention of acute malnutrition, infant and young child feeding integrated with CBT and GFD. The Finance Assistant will provide support to Finance by ensuring the various tasks.
MAIN FUNCTIONS AND RESPONSIBILITIES (indicative and non-exhaustive list):
Reporting directly to the Tshikapa Office Manager, the Finance Assistant performs the following tasks:
- Provide staff with assistance on applicable procedures and technical support in financial and budgetary matters to ensure compliance with WFP financial management policies and rules and Financial Regulations.
- Assist in developing and implementing financial policies and procedures, and in defining and establishing appropriate internal accounting procedures, systems and controls.
- Ensure daily monitoring of the cash position to optimize the use of surpluses and maximize investment returns through the liquidity portfolio.
- Ensure monitoring of the centralized registry system to process all payments to internal staff and invoices from external vendors in a timely manner and in accordance with WFP standards.
- Contribute to the establishment, implementation and monitoring of budgets and monitor expenditures and budget forecasts to ensure that future funding needs are covered.
- Liaise with other teams to ensure that all financial and administrative services are delivered efficiently and in accordance with the needs of the entire team.
- Monitor account balances and process financial transactions accurately and in a timely manner to avoid overdrafts.
- Monitor and analyze general accounting accounts to initiate and complete corrective actions.
- Gather data from WFP database and systems to help generate and analyze monthly financial reports.
- Assign tasks to other support staff, provide guidance and on-the-job training in financial resource management (management of imprest and subsidiary accounts, review and analysis of accounts payable and balance sheet accounts, etc.), to ensure that services are delivered consistently and to required standards.
- Remain on standby and adhere to emergency preparedness practices to immediately respond to financial service needs in country offices and field offices in the event of a crisis.
QUALIFICATIONS AND EXPERIENCE
Training:
- A university degree in finance, administration, economics
Desired experience:
- Minimum six (6) years of professional experience in the field of finance.
- Experience in assessing the financial health and stability of projects including cash transfer and voucher activities as well as other programming initiatives to verify their compliance with local laws of the country desired:
- Experience working with auditors and other third party vendors.
Knowledge and skills:
- Ability to analyze financial data and provide interpretation to enable management to make efficient decisions.
- Demonstrates knowledge of internal controls, risk management and monitoring mechanisms.
- Knowledge of performance-based budgeting, analysis and reporting.
- Be able to participate in business planning initiatives and establish budgets and forecasts by project for this purpose.
- Able to convert action plans into clear steps for team members to take to support program implementation.
- Knowledge and specialized knowledge in administrative services, techniques and skills: administrative procedures, and a good command of standards, procedures and infrastructures.
- Ensure excellent service through monitoring and supervision of administrative work in accordance with standards and conventions.
- Ability to work in a team, while being able to work independently with very little supervision;
- Results-oriented management;
- Proven technical aptitude with excellent analytical capacity;
- Ability to work to very tight deadlines and manage multiple tasks simultaneously independently;
- Customer orientation;
- Flexibility of behavior;
Language skills:
- Proficiency (Level C) in spoken and written French.
- A working knowledge of one of the local languages (Lingala, Tshiluba) is required
- Knowledge of English (Level B)
OUR VALUES AT PAM:
- Integrity
- Collaboration
- Commitment
- Humanity
- Inclusion
How to apply
Interested candidates who meet the criteria are asked to submit their applications by clicking on the link below:
DEADLINE FOR SUBMISSION OF APPLICATIONS
October 3, 2024
Please note that the only documents you need to submit at this time are your CV and cover letter . Additional documents such as passports, letters of recommendation, academic certificates, etc. may potentially be requested in the future.
For candidates who are experiencing difficulties accessing the WFP e-recruitment platform and require support to apply, please contact us at wfprecruitment@wfp.org with the vacancy notice number in the subject line.
All employment decisions are made based on organizational needs, job requirements, merit and individual qualifications. WFP is committed to providing an inclusive work environment free from sexual exploitation and abuse, any form of discrimination, any type of harassment, sexual harassment and abuse of authority. Therefore, all selected candidates will be subject to rigorous reference and background checks.
No appointment under any contract will be offered to members of the United Nations Advisory Committee on Administrative and Budgetary Questions (ACABQ), the International Civil Service Commission (ICSC), the FAO Finance Committee, the WFP External Auditor, the WFP Audit Committee, the Joint Inspection Unit (JIU) and other similar bodies within the United Nations system with oversight responsibilities over WFP, either during their service or for three years following their termination.
