Consultancy in Development of a Planned Relocation Policy At International Organization for Migration

1. Project Context and Scope:

Pacific Climate Change Migration and Human Security Programme (PCCM-HS) Phase II

The programme contributes to strengthened resilience and adaptive capacity of Pacific Islanders in the context of climate change and disasters, ensuring that migration and relocation remains a choice, and displacement is averted, minimized and addressed.

The programme will support the following outcomes:

• Governments cooperate at the (Pacific) regional and sub-regional level to manage climate mobility (outcome 1).
• Pacific Governments develop and implement national policies to address climate mobility (outcome 2).
• Pacific civil society actors, worker and employer organizations, and communities actively engage in national, regional and global processes to manage climate mobility (outcome 3).

The programme is being delivered through a partnership, with the International Organization for Migration (IOM) as the lead agency, alongside UN Economic and Social Commission for Asia and the Pacific (UNESCAP), International Labour Organization (ILO) and the Office of the High Commissioner for Human Rights (OHCHR), along with the Platform on Disaster Displacement (PDD) and Pacific Islands Forum Secretariat (PIFS).

This consultancy will focus on the development of planned relocation policy for PNG grounded in research, analysis and preparation of key documents and recommendations. The planned relocation policy will be developed in close coordination with the Climate Change Development Authority (CCDA), Government of PNG along with the interdepartmental working group (IWG) and IOM PNG.

1. Organizational Department / Unit to which the Consultant is contributing:Under the overall supervision of the Chief of Mission in Papua New Guinea (PNG), and under the direct supervision of the PCCMHS focal point in PNG and in coordination with the Pacific Climate Change Migration and Human Security (PCCMHS) Programme Manager based in Suva, Fiji, and in close coordination with the Climate Change Development Authority (CCDA), Government of PNG along with the Interdepartmental Working Group (IWG), the consultant will be responsible for the development of planned relocation policy in Papua New Guinea.
2. Category B Consultants: Tangible and measurable outputs of the work assignmentThe implementation period is till December 2025. The delivery dates identified in the agreed workplan should correspond with key dates for national consultations and other relevant meetings under the PCCMHS programme.

First deliverable -Workplan- Upon commencement of the consultancy and following discussion and coordination with the CCDA and/or IWG, the consultant will provide an updated workplan, detailing the activities towards the development of the national policy, including roles and responsibilities, approach to primary and secondary data collection and delivery dates.

The work plan will include:

a) Detailed list of references for the situation analysis (see below):

– Relevant literature and available data sources

– Available indicators

– Detailed list of relevant policies and legislation

– Overview of key stakeholders

b) Timeline for completion of the exercise and relevant deliverables

c) Tentative list of stakeholders to be consulted, location and modality to conduct interviews

The workplan should be submitted in a word document, as well as in a presentation format for discussion with relevant stakeholders.

Following a presentation to the IWG and/or CCDA and IOM PNG, the revised workplan should be submitted after 1 day with incorporated feedback.

Estimated Delivery: 5 days

Delivery details: Submission of the first draft of workplan with incorporated feedback from stakeholders and timelines of deliverables.

Second deliverable –Situational analysis paper and methodology for stakeholder consultation- The situational analysis should be based on a comprehensive desk review of existing climate mobility policies (covering planned relocation, displacement and migration) and guidelines in PNG and the Pacific region, relevant evaluations and data on displacement management, planned relocation, labour mobility as well as documents outlined in the workplan and proposed in Annex I.

• The paper, drafted and referenced according to the IOM House style Manual, should contain the following information:
  • the current trends related to climate mobility in PNG including the major climate change impacts and natural hazards; how does this affect mobility trends in the country; who is being affected, including what are the major social/economic/vulnerability risk factors; what is the scale and distribution of impact and where and how do we expect this to change over time.
  • Existing and applicable legislation or policies in PNG and the Pacific region; mapping of key institutions, actors, stakeholders and relevant past or current interventions aligned to the above-mentioned policy objectives.
  • Based on the review of existing literature, identification of policy, data and operational gaps and challenges, as well as opportunities and good practices.
  • Rationale for policy development including justification for why this should be considered now and what the impact will be.
• Revisiting the workplan, the methodology for national-level stakeholder and community consultation will include:
  • Key research questions and conceptual framework for analysis
  • Sources of data and information, including identification of key stakeholders
  • Primary data collection methods and tools, including participatory and inclusive approaches for national-level stakeholder and community consultation
  • Sampling design/site selection for community consultation
  • Approach to research ethics, including any research ethics approvals and processes which will be undertaken and evidenced, and any relational or substantive ethical considerations and their management
  • Risks, Limitations and adjustments
  • Timeline of data collection, analysis and drafting

Estimated Delivery Date: 10 days

Delivery details: Submission of situational analysis and methodology in a word document, as well as in a presentation format for discussion with relevant stakeholders. Following a presentation to IOM and CCDA and/or IWG and discussion, the revised output should be submitted after 3 days taking into account inputs provided.

Third deliverable – National- and community-level stakeholder consultation: summary report

• In coordination with the IOM and CCDA and/or IWG, the consultant will conduct consultations with national stakeholders and communities based on the agreed methodology. Such consultations will be sequential and will focus on:
  • Validating the information in the situational analysis; and obtaining information and recommendations of stakeholders on the proposed contents of the national policy.
  • The latter will specifically include priority areas for the policy, main outputs to be included in the policy and potential roles of the individual stakeholders.
  • Conducting surveys with stakeholders to identify the capacity gaps on managing climate mobility (psychosocial /spiritual support, planned relocation processes, human rights and gender equality informed approaches) in PNG. This will seek to inform the sixth deliverable on the development of the training content.
• As documentation of the consultations, the consultant will prepare:
  • Short summary reports of the various consultations/data collection processes including geographical, gender and age disaggregation of participants, dates, any ethics approvals, and a brief outline of other ethical considerations and undertakings such as data protection approaches.
  • Draft outline for planned relocation policy, including background, key principles, objective, scope, content, structure follow-up and review of national policy on climate mobility. The draft outline should take into account the feedback from stakeholders on the situational analysis. The outline should ensure that all stages of planned relocation are considered: prior, during and post-planned relocation.

Estimated Delivery Date: 40 days

Delivery details: Submission of the draft planned relocation policy (outline) inclusive of key findings from consultations and processed data and feedback from stakeholders in a word document. This should also be prepared in a presentation format for discussion with relevant stakeholders. Following a presentation to relevant stakeholders IOM and CCDA and/or IWG and discussion, the revised output should be submitted after 3 days taking into account inputs provided.

Fourth deliverable– Working draft of the National Policy on Planned Relocation

• In keeping with the requirements of the national processes for formalization of policies and the nature/scope of the policy document as determined by the stakeholder consultations, the consultant will draft the working draft setting out the proposed policy. This working document will be prepared in the format required by the relevant Ministry for submission to Cabinet. The contents of the working document will include:
  • Context/situational analysis (including key stakeholders), objectives, scope, recommendations, key principles, implementation plan (theory of change), risks, timelines, monitoring and evaluation framework
  • The implementation plan should include key recommended components of Standard Operating Procedures, training manuals, and capacity building on topics inclusive of sensitivity of relocation, landownership delivery, displacement and impacts on gender and related issues.
  • Glossary for key definitions and concepts
• A validation workshop aimed at discussing the draft policy will be organized to retrieve inputs of national stakeholders on the draft and its components. The consultant will be required to provide technical assistance to the workshop, advising on the concept note, agenda and participants as well as preparation of presentations on the working draft policy for discussion with relevant stakeholders.

Estimated Delivery Date: 40 days

Delivery details: Submission of the working draft on planned relocation policy inclusive of situational analysis, objectives, scope, recommendations, key principles, implementation plan (theory of change), risks, timelines, monitoring and evaluation framework in a word document. The working draft will also be prepared in a presentation format.

Fifth deliverable- Revised working draft of the National Policy on Planned Relocation

• Based on inputs received at the validation workshop, the second draft of the national policy will be prepared for cabinet consideration and approval.

Estimated Delivery Date: 30 days

Delivery details: Submission of second draft of the national policy on planned relocation.

Sixth deliverable – Develop capacity building content and support the delivery of 2-day capacity building sessions with Government staff and identified target communities.

• Capacity building content will be developed based on the national policy on planned relocation. This will include PowerPoints, handouts and facilitator’s guiding notes for a 2-day training. The development of training content will be aligned to IOM’s Migration, Environment and climate change (MECC) Training Manual. The consultant will also provide a sample concept note and agenda to deliver the training.).

Estimated Delivery Date: 25 days

Delivery details: The completed training content for 2-day training will include PowerPoints, handouts and facilitator’s guiding notes. This will be submitted in word and PowerPoint formats.

Performance indicators for the evaluation of results

• Performance should be assessed according to the tangible and measurable outputs of the work assignment above.

1. Timeliness:
   • All deliverables are submitted by the agreed-upon deadlines.
   • Progress updates are provided on a regular basis, as specified in the contract.
2. Quality of Deliverables:
   • All deliverables are written in clear, straightforward language accessible to all potential stakeholders.
   • The consultant must adhere to the International Organization for Migration (IOM) Data Protection Principles (IN/138) and maintain confidentiality.
   • The consultant will be responsible to follow IOM writing guidelines including the IOM House Style Manual.
   • The consultant must ensure that all consultations, validation workshops, Advisory Committee meetings, and deliverables consider gender and disability inclusion.
   • The consultant must work with and maintain a close relationship with relevant community and government partners to ensure ownership of the national policy.

• First deliverable -Workplan
  • The consultant must ensure that discussion and coordination with CCDA and/or IWG are conducted, draft workplan and revised workplan is submitted on time with detail workplan developed in word doc and presentation format.
• Second deliverable– Situational analysis and methodology:
  • The consultant must ensure that the situational analysis is relevant, after review of climate impacts and community needs to ensure policies effectively address local challenges, engaging stakeholders to align goals with development priorities and address specific concerns.
    • The consultant should include a comprehensive review of existing national policy and legal frameworks, structures, systems and processes relevant to planned relocation in PNG
  • Third deliverable – National- and community-level stakeholder consultation
    • The consultant must make arrangements to travel to PNG (if not already located in country) and within the country for community consultations. IOM may assist with confirmation of consultation locations and direct payment as necessary, however it is expected that the consultant will drive this process.
      • Theconsultant must ensure to conduct national consultations and community consultations on national climate mobility policy. The field visit will cover a period of three-four weeks.
      • The consult should engage with the CCDA and/or IWG, relevant government officials, non-government organizations, academics, experts within the PRP Technical Working Group and PCCMHS Technical Advisory Group and community level representatives as well as other stakeholders identified to gather necessary data and information to inform the national climate mobility policy.
  • Fourth deliverable– Working draft of the National Policy on Planned Relocation
    • The consultant mustproduce high quality and well drafted draft policy, based on research and data collected.
      • The consultant will provide key recommended components of Standard Operating Procedures, training manuals, and capacity building for stakeholders on topics inclusive of sensitivity of relocation, landownership delivery, displacement and impacts on gender and related issues.
      • The consultant must participate at the validation workshop and present the working draft to the relevant stakeholders.
• Fifth deliverable- Revised working draft of the National Policy on Planned Relocation
  • The consultant mustincorporate reviews and address comments, recommendations and concerns of relevant Governments and other key stakeholders in the revised drafts
    • The consultant must provide a detailed policy document outlining the objectives, scope, principles, and strategies of planned relocation, tailored to the specific context and needs of the affected communities.
  • Sixth deliverable – develop capacity building content for government staff and target communities
    • The consultant must ensure to develop capacity building content on managing climate mobility inclusive of monitoring displacement, migration and planned relocation, climate change adaptation and disaster risk management in PNG.
      • The consultant must ensure detailed content will be aligned to IOM’s Migration, Environment and climate change (MECC) Training Manual as well as recommendations from stakeholder consultations.

1. Cost-Effectiveness:
   • The consultant must efficiently utilize resources and provides cost-saving solutions where possible.
2. Communication, Feedback and Satisfaction:
   • The consultant must participate in relevant workshops and ensure presentations to the CCDA/IWG as required.
     • The consultant must ensure to be responsive to clarifications and communicate feedback to questions via email and virtual discussions to monitor the progress.
3. Terms of PaymentThe payment will be output based as per the technical proposal submitted by the consultant/consulting firm. The estimated days for delivery are 150 days.

Submission of Deliverable

Payment schedule

1st deliverable

10% of the contract amount

2nd and 3rd deliverable

20 % of the contract amount (to be paid after final submission of 3rd deliverable)

4th and 5th deliverable

50% of the contract amount (to be paid after final submission of 5th deliverable)

6th deliverable

20% of the contract amount (to be paid after final submission of 6th deliverable)

1. Education, Experience and/or skills required

• A master’s degree or higher from an accredited academic institution preferably in International Law, Public Policy, Political Sciences, International Development, Public Administration, Social Sciences or a related field.
• A minimum of ten years of experience in development and management of public policy.
• Demonstrated experience in in developing policy or legal instruments on matters relating to regional, national or sub-national governance.
• Experience working on climate change and migration dynamics, including understanding of displacement issues, international human rights, labour mobility, land tenure management, sensitivity of traditional governance. Track record of previous publications or engagement on related topics.
• Experience working in Papua New Guinea and/or in the Pacific region, including with governments and regional organizations.
• Familiarity with the sensitivity of the diverse needs of the national governments and pacific communities.

Skills:

• Strong comprehension of climate change and mobility in the Pacific region.
• Excellent communication and presentation skills, with proficiency in English (both written and oral).
• Proficiency in facilitating diverse target groups.
• Ability to work effectively in a multidisciplinary team and engage with a diverse range of stakeholders.
• Knowledge of sustainable development principles and climate mobility strategies as they relate planned relocation and displacement
• Excellent written and oral communication skills.

1. Travel requiredTravel within PNG will be required
2. CompetenciesValues
   • Inclusion and respect for diversity respects and promotes individual and cultural differences. Encourages diversity and inclusion.
     • Integrity and transparency maintain high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
     • Professionalism: demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
     • Courage: demonstrates willingness to take a stand on issues of importance.
     • Empathy: shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
  • Delivering results produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
    • Managing and sharing knowledge continuously seeks to learn, share knowledge and innovate.
    • Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
    • Communication: encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

1. Language(s)

Fluency in English is required.

How to apply

Interested candidates are invited to submit their applications via email or hand deliver by 03 October 2024 at the latest, referencing (CFA/2024/001 – Consultancy in Development of a Planned Relocation Policy) at the subject line iompnghr@iom.int

Applicants must provide all the following documents within their application.

• CV (maximum three pages)
• Cover letter, including details of availability.
• Financial and Technical proposal (comprising the workplan for this activity).

Only shortlisted candidates will be contacted.