CTG overview:
CTG staff and support humanitarian projects in fragile and conflict-affected countries around the world, providing a rapid and cost-effective service for development and humanitarian missions. With past performance in 17 countries – from the Middle East, Africa, Europe, and Asia, we have placed more than 20,000 staff all over the world since operations began in 2006.
CTG recruits, deploys and manages the right people with the right skills to implement humanitarian and development projects, from cleaners to obstetricians, and mechanics to infection specialists, we’re skilled in emergency response to crises such as the Ebola outbreak in West Africa. Key to successful project delivery is the ability to mobilise at speed; CTG can source and deploy anyone, anywhere, in less than 2 weeks and have done so in 48 hours on a number of occasions.
Through our efficient and agile HR, logistical and operational services, CTG saves multilateral organisations time and money. We handle all our clients’ HR related issues, so they are free to focus on their core services.
Visit www.ctg.org to find out more
Purpose of the consultancy:
The consultant will support the institutional team by managing reporting, assisting with bid circulation plans & confirming bid receipts with vendors, drafting contract content in word documents & providing other administrative support to the institutional contracting team to ensure the smooth functioning of procurement processes.
Background:
Provide support to the institutional contracting team of supply & logistics section to keep track of the high priority works & assist to complete them on time.
Objectives, purpose & expected results:
The objective of the assignment is to support institutional contracting team on the bid tabulation, drafting contracts in word documents & monitoring & reporting of the dashboard / RFP overview.
Role objectives:
Assist in the preparation & circulation of bid documents to vendors & confirm receipt of bids.
Support in drafting contract content using Microsoft Word based on procurement needs.
Preparing tabulation against bids for WASH project in Cox’s Bazar.
Assist the procurement team with timely reporting, maintaining accuracy in records of procurement activities for service procurement.
Provide administrative support to the institutional contracting team i.e. arranging meetings, filing in Share Point etc.
Monitor the timeline for bid evaluations & provide timely updates to the procurement team.
Perform additional tasks as assigned by the supervisor to support smooth procurement operations.
On the last week of every month should submit the progress report covering key tasks & responsibilities as mentioned below:
Detailed & accurate procurement reports RFP overview, dashboard in insight.
Well organized bid circulation process with confirmed vendor responses.
Timely & accurate drafting of contract content in Word documents.
Comprehensive tracking & documentation of bid processes & procurement activities.
Project reporting:
This role reports to the line manager.
Key competencies:
Bachelor’s degree in business administration or a related field.
At least 3 years of relevant experience in procurement or supply chain management, including vendor communication & contract drafting.
Proficiency in Microsoft Office, particularly in Word & Excel.
Strong communication & report writing skills, with the ability to present complex findings in a clear & accessible manner.
Experience with service procurement & contract management.
Proficiency in Power BI.
Fluency in Bangla & good English communication skills are required.
Team management:
This role has no team management responsibility.
Further information:
Qualified female candidates are encouraged to apply for this role.
