Position Title: Grants Programme Officer
Duty Station: Pemba, Mozambique
Classification: Professional Staff, Grade P2
Type of Appointment: Special short-term graded, 9 months with possibility of extension
Estimated Start Date: As soon as possible
Closing Date: 23 September 2024
Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive work environment. Read more about diversity and inclusion at IOM at www.iom.int/diversity.
Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process.
For the purpose of this vacancy, the following are considered first-tier candidates:
- Internal candidates
- Candidates from the following non-represented member states:
Antigua and Barbuda; Barbados; Comoros; Congo (the); Cook Islands; Guinea-Bissau; Holy See; Iceland; Kiribati; Lao People’s Democratic Republic (the); Madagascar; Marshall Islands; Micronesia (Federated States of); Namibia; Nauru; Palau; Saint Kitts and Nevis; Samoa; Sao Tome and Principe; Solomon Islands; Suriname; The Bahamas; Tonga; Tuvalu; Vanuatu
Second tier candidates include:
All external candidates, except candidates from non-represented member states.
Context:
Under the overall supervision of the Deputy Chief of Mission, Heads of Units in IOM Mozambique, the direct supervision of the Grants Programme Manager (GPM), and in close coordination with the Head of Sub-Offices in Beira and Pemba, the Grants Programme Officer will be responsible for coordinating and supervising the day-to-day implementation of specific grants and implementing partner projects, as assigned by the GPM, under all sectors of work in which the IOM Mozambique mission engages. The Grants Programme Officer will be responsible for facilitating the smooth management of grant awards and capacity building of partners throughout the project or award lifecycle.
The role is to be based in Pemba but roving across provinces as needed.
Core Functions / Responsibilities:
- Supervise relevant Grants Management (GM) team members, facilitating results and checking consistency in line with the requirements of various grants being managed by IOM Mozambique.
- Coordinate the implementation of assigned GM activities, monitoring implementation progress against project scope, budget, schedule and quality, and checking compliance to the component specifications, donor requirements and IOM rules and regulations. Check if implementation by implementing partners and sub-grants is meeting the objectives of the award and performed at a high technical standard, and promptly notify the supervisor of any issues.
- In close coordination with the Resource Management Office, track implementation progress of grants awards. Ensure that GM team members are carrying out appropriate monitoring functions and conducting monitoring and due diligence as directed, receiving all appropriate reporting from implementing partners and that any deviation or major concern on implementation is being flagged to the Grants Programme Manager.
- Monitor the smooth flow of the pipeline of grant and Implementing Partner applications through the entire award cycle.
- Assist the Grants Programme Manager in developing the capacity strengthening strategy and plan for potential implementing partners. Assist in identifying potential technical experts internally and externally to support capacity strengthening for partners.
- Ensure GM team members are maintaining up-to-date information management systems, keeping all critical documents (proposals, budgets, legal agreements, monitoring reports, etc.) in an organized fashion, maintaining updated tracking of project status, and feeding inputs regularly into mission level communications and information management systems. Contribute technical inputs to support the development of systems and processes to facilitate this and support the GM team in utilizing these systems.
- Support the Grants Programme Manager, and colleagues in the Resource Mobilization and Programme Support units, by providing technical inputs for the development of processes, guidance, and tools to help IOM manage and monitor grant projects for principled and professional delivery of assistance by partners.
- Support the Grants Programme Manager in monitoring, reporting and communicating with sub-grantees or implementing partners throughout the grant lifecycle.
- Document challenges or issues and recommend remedial action or solutions to overcome operational challenges in volatile contexts.
- Provide technical and process-related inputs to support the development and implementation of a Monitoring and Evaluation (M&E) framework for projects, in close coordination with the M&E Officer and other relevant staff.
- Liaise with government and donor counterparts, cluster/sector leads, Non-Government Organizations (NGOs), or other stakeholders as required.
- Undertake travel duties, as necessary.
- Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
- Master’s degree in Political or Social Sciences, Business Administration, International Relations, Law or a related field from an accredited academic institution with two years of relevant professional experience; or,
- University degree in the above fields with four years of relevant professional experience.
Experience
- Experience in working with implementing partners, grantees or third-party organizations to implement activities;
- Experience in grants programming and civil society strengthening;
- Experience participating in and/or supporting capacity building activities;
- Experience liaising with donor counterparts and/or cluster or sectoral leads;
- Experience in supervising staff/team preferably in a complex crisis setting; and,
- Experience working within the broader humanitarian ecosystem and coordination fora as it relates to coordinating emergency response activities is highly desirable.
Skills
- In depth knowledge of IP/grant award cycle and IOM internal procedures and controls for implementing partners;
- Establishes and maintains effective relationships with implementing partners;
- Familiarity with major crisis response sectors (WASH, Health, SNFI, etc.) and their core activities; and,
- Familiarity with Information Management or Grant Management Systems.
Languages
IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.
For this position, fluency in English is required (oral and written). Working knowledge of Portuguese or any local language is an advantage.
Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.
Notes
Accredited Universities are the ones listed in the UNESCO World Higher Education Database (https://whed.net/home.php).
Required Competencies:
Values – all IOM staff members must abide by and demonstrate these five values:
- Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
- Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
- Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
- Courage: Demonstrates willingness to take a stand on issues of importance.
- Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.
Core Competencies – behavioural indicators level 2
- Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
- Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
- Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
- Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
- Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.
Managerial Competencies – behavioural indicators level 2
- Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
- Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
- Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
- Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
- Humility: Leads with humility and shows openness to acknowledging own shortcomings.
IOM’s competency framework can be found at this link.
https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.p df
Competencies will be assessed during a competency-based interview.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.
The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and background verification and security clearances. Subject to certain exemptions, vaccination against COVID-19 will in principle be required for individuals hired on or after 15 November 2021. This will be verified as part of the medical clearance process.
Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.
How to apply
Interested candidates are invited to submit their applications HERE by 23 September 2024 at the latest, referring to this advertisement.
IOM only accepts duly completed applications submitted through the IOM e-Recruitment system. The online tool also allows candidates to track the status of their application.
Only shortlisted candidates will be contacted.
For further information please refer to: www.iom.int/recruitment
Posting period:
From 10.09.2024 to 23.09.2024
No Fees:
IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.
Requisition: SVN 2024 229 Grants Programme Officer (P2) Pemba, Mozambique (59137840) Released
Posting: Posting NC59137841 (59137841) Released
Posting Channel: Internal Candidates
