Job description
Reporting to the Bangkok-based Executive Director and the Senior Management Team (SMT), the Human Resources Management Officer shall carry out the following duties:
Management Support and Coordination
- Coordinate with management and programme managers in monitoring work plans of staff members; results of performance appraisals and improvement plans, if applicable, and ensure maximum performance of each and every member of the Secretariat;
- Align the Human Resources Policy of the organisation with the Staff Handbook and StaffWellbeing Policy and advise changes to be more in line with international human rights standardsand labour laws;
- Help the management in fostering working and interpersonal relations between and among staff members through timely team building, conflict resolutions and team building sessions if needed;
- Review, facilitate and monitor implementation of other Human Resources policies of FORUM-ASIA, including recruitment, induction policies as well as the Rules and Regulations for Fellows and Interns, and align the implementation with the Staff Handbook and the Staff Wellbeing Policy;
- Prepare and calculate the monthly payroll of staff and close coordination with Finance Department for monthly reconciliation of payroll; and
- Maintain and update the monthly time sheet of all staff and leave recordRecruitment and Staff support
- Manage the recruitment process including posting of vacancies, communicating with candidates during the selection process and induction;
- Coordinate with the Admin Team in timely updating with a summarised profile of staff and conduct needs analysis in terms of capacity-building, immersion with member-organisations and the communities we serve; and
- Conduct regular interviews with staff members in terms of their workload; inter-personal and working relations with other staff members; and their level of integration with member-organisations.Performance Appraisal and Knowledge sharing
- Oversee the implementation and thereafter the analysis of the 360-degree or 180-degreeperformance appraisal system, as agreed with all staff;
- Conduct knowledge-sharing sessions on all Human Resource policies of the organisation to all staff and the members of the Executive Committee (EC) of FORUM-ASIA;
- Conduct a Workplace Stress Risk Assessment;
- Conduct diversity, equity, and inclusion (DEI) dialogue at the organisational level on a regular basis by identifying needs and/or areas of concerns among staff; and
- Support management in initiating regular and systematic Knowledge Sharing Sessions on relevant issues by formulating a curriculum in coordination with relevant programmes and if needed, with member-organisations.Conflict Resolution
Facilitate resolution of conflicts at the secretariat level in close coordination with the Senior Management Team and in accordance with the Staff Handbook
Full details of job announcement can be found HERE
How to apply
Applicants are requested to fill in the Application Form and send it by email together with a motivation letter and two recommendation letters to applications@forum-asia.org before 6 September 2024, midnight Bangkok Time (UTC+7), starting “Human Resources Management Officer” in the subject line.
Please note that late applications will not be considered. Shortlisted candidates will be invited to an online interview in the week of 16-20 September 2024. The application process may include a written or practical assessment.
All qualified individuals regardless of age, race, colour, sex, gender orientation, religion, national origin, disability, or veteran status are encouraged to apply.
