The purpose of the position is to provide logistical and transportation support services at the NRC Office in San Fernando de Apure, following the NRC policies, rules and procedures.
Generic responsibilities
one. Comply with NRC policies, standards, strategies, tools, manuals, and guidelines.
2. Comply with NRC’s Logistics strategy, tools, manuals, guidelines, and standards.
3. Participate in the preparation and execution of Logistics projects in accordance with the action plan.
4. Be responsible for activities related to your technical area in the assigned office or offices.
5. Identify solutions to daily problems according to the agreed procedures, priorities and standards for the work area.
6. Prepare and prepare the situation reports that are required for decision-making by management.
7. Ensure that provider registration and identification systems are appropriate for the protection of personal data;
8. Guarantee the correct physical and digital file of the documents associated with the function.
9. Ensure that logistics activities support staff members by evaluating new and better ways to provide assistance.
10. Promote and share ideas for the technical improvement of the Logistics function.
eleven. Ensure the implementation of the Anti-Corruption and Anti-Terrorism policy in the procedures under its responsibility and provide an anti-corruption approach, transparency and profitability in all processes.
12. Contribute to the implementation of the minimum standards of Safe and Inclusive programming in your work area
Specific responsibilities
one. Support market research and provide estimated prices
2. Ensure that documents are filled out correctly in the presentation tree related to the acquisition process (bidding documents, meeting minutes and general receipt notes).
3. Monitoring of all purchase documentation, such as purchase requests, quote requests, analysis of offers, minutes and contracts / agreements / Purchase orders properly signed by authorized personnel before sending any commitment orders to suppliers.
4. Prepare a hard copy of the procurement file along with the payment documents and make sure it is sent to Finance
5. Verify the accuracy of invoices against orders / contracts / agreements and track partial deliveries
6. Enter all the required data at all stages of acquisition in the Agresso procurement system
7. Prepare draft exemptions and notes to files if necessary
8. Support in supplier evaluation and assist the Logistics Team Leader with updating the Supplier Database
9. Collaborate in the logistical preparation of official missions and accompany the staff of the NRC Office – San Fernando de Apure in the development of these.
10. Carry out the loading and unloading of the materials it transports, in order to avoid any damage or deterioration of the materials, as well as of the vehicles.
eleven. Support the management of inventory entries and exits in the warehouse of the NRC Office – Fernando de Apure.
12. Support the shipment of merchandise using the shipping platform chosen by the NRC and track shipments to their destination when required.
13. Keep the inventory of the equipment, furniture and belongings of the office updated, and manage the actions that guarantee its correct operation.
14. Properly drive NRC vehicles in accordance with the Driver’s Manual, NRC safety guidelines, and current national traffic regulations.
fifteen. The other tasks assigned by the immediate supervisor in fulfilling the objectives of the position.
Qualifications
Generic professional skills:
• Bachelor. Some higher educational level will be positively valued.
• Desirable verbal and written fluidity in the English language.
Context / Specific skills, knowledge and experience:
Demonstrable experience of / in:
• Minimum 2 years of proven experience in a similar responsibility.
• Writing reports.
• Knowledge in Supply Management – Supply Chains, Merchandise transport management nationally and internationally.
• Mastery in the handling of office tools relevant to function management.
• Previous experience in logistics-related issues is positively valued in agencies of the United Nations system, the Red Cross movement or other international or national humanitarian organizations.
• Availability to travel to states where NRC has a presence and spend the night on the ground.
Personal qualities
• Manage insecure environments.
• Plan and achieve results.
• Communicate with impact and respect.
• Manage changes.
• Work with others.
• Analyze.
We can offer
Fixed-time Labor Contract, salary according to the scale of NRC Venezuela.
