Reference Number : VN 2024 – 009
Position title : National Finance Officer
Location’affection : Conakry – Guinea
Classification : NOA-1
’assignment type : (OYFT) One Year Fixed Term, (01) Year with Extension possibility
Estimated start date : As soon as possible
Deadline/Closing : 27 June 2024
Context :
The’Organisation Internationale pour le Migrations en Guinea implements several projects all different in their approach and the’Financial and accounting unit plays a key role in ensuring accountability, the reporting of the funds made available, internal control.
Main functions / Responsibilities
Under the general supervision of the Chief of Mission of’OIM in Guinea and the direct supervision of the Resources Management Officer, the/the National Head of Resource Management (e) is responsible for the financial and accounting aspects of the Office of’OIM in Guinea Conakry, and in particular for :
- Implement, control and supervise accounting, financial, and human resource and logistics management activities on a daily basis ;
- Ensure the entry of accounting operations in the PRISM software for the assigned roles ;
- Carry out the monthly accounting closing operations and send the accounting bids to RAS (Regional Accounting Support) ;
- Ensure an appropriate classification of the financial documents of PRISM and the supporting accounting documents ;
- Verify that all supporting documents and signatures are obtained before the finalization of vouchers, check invoices and ensure that equipment, supplies or services to which they refer have been duly received or provided before making the request for payment ;
- Verify travel expense reimbursement calculations (expenditure claims) ;
- Prepare the payroll and supervise the administrative management of human resources ;
- To ensure the maintenance of an efficient banking system, including monthly bank reconciliation operations ;
- Manage the cash flow of the mission, including requests for funds, cash controls and accounting reconciliations ;
- To provide support to the Programme Managers for the preparation and monitoring of their budgets, and, inform the Programme Managers and the Resources Management Officer of any anomaly in the budgetary progress of the projects, prepare the financial reports of the projects respecting the reporting deadlines and procedures of the’OIM ;
- Prepare, with the Programme Managers and the Resources Management Officer, the annual budget of the mission and any revisions ;
- Supervise the’ accounting team, and’sassure of the annual’assessment of this team,
- Execute all tasks entrusted to it by the Management
Qualifications and Experience required
Education
- Be holder of a university degree (Min BAC+2), training in accounting, economics, administration, or management of’entreprise or equivalent degree ;
- Additional studies on administrative topics will be highly appreciated.
Professional Experience :
- Documented professional experience.
- Work experience of at least 4 years in administration, accounting on a similar position
- Experience working with an international organization or other institution of international cooperation an asset ;
- Experience SAP required ;
- Required knowledge of the NGO and’environment environment of international solidarity, the setting up and management of projects as well as the search for funding, set up of project management as well as the search for funding
- Very good command of’informatique and in particular of’Excel
Compétences techniques :
- Flexibilité et adaptabilité au contexte ;
- Rigueur;
- Capacités d’analyse et de synthèse
- Expérience SAP nécessaire ;
- Très bonne maîtrise de l’informatique et en particulier d’Excel
- Connaissance exigée du milieu des ONG et de l’environnement de la solidarité internationale, du montage et de la gestion de projets ainsi que de la recherche de financements, montage de la gestion de projets ainsi que de la recherche de financements
Langues :
Obligatoire
Pour tous les candidats, la maîtrise du français est requise (à l’oral et à l’écrit).
Souhaitable
La connaissance de l’anglais serait comme un atout.
Les universités accréditées sont celles qui figurent dans la base de données mondiale de l’UNESCO sur l’enseignement supérieur (https://whed.net/home.php).
Compétences requises :
The incumbent must demonstrate the following values and competencies :
Values – All IOM staff members must respect and demonstrate these five values : the following :
- Inclusion and respect for diversity : Respect and promote individual and cultural differences. Encourages diversity and inclusion.
- Integrity & transparency : Maintain high ethical standards and act in a manner consistent with the principles/rules and standards of conduct of the organization.
- Professionalism : Demonstrate the ability to work in a well-posed, competent and committed manner and exercise prudent judgment in meeting daily challenges.
- Courage : Demonstrate willingness to take a stand on important issues.
- Empathy : Demonstrate compassion for others, making people feel safe, respected and treated fairly and with respect.
Basic Skills – Behavioral Indicators – Level 2
- Team work : Develop and foster effective collaboration within and between units to achieve common goals and optimize results.
- Deliver results : Produce and provide quality results in compliance with the service and the deadlines. Is action-oriented and committed to achieving agreed results.
- Knowledge management and sharing : Continuously seek to learn, share knowledge and innovate.
- Responsibility : To take ownership of the achievement of the priorities of the Organization and to assume responsibility for its own actions and delegated work.
- Communication : Encourage and contribute to clear and open communication. Explain complex topics in an informative, inspiring and motivating way.
Managerial skills – Behavioral indicators – Level 2
- Leadership : Provides clear direction, leads by example and demonstrates its ability to deliver on the organization’s vision. Helps others realize and develop their professional and leadership potential.
- Accountability to others : Creates a supportive environment in which staff can give their best and develop their potential.
- Building trust : Promotes common values and creates a climate of trust and honesty.
- Strategic thinking and vision : Works strategically to achieve the objectives of the organization and communicates a clear strategic direction.
- Humility : Leads with humility and is open to the recognition of its own shortcomings
The IOM framework is available at this link https://www.iom.int/sites/default/files/about-iom/iom_revised_competency_framework_external.pdf Skills will be assessed in a competency-based interview.
Others
Any offer related to this notice of vacancy is subject to confirmation of the financing.
L’ hiring will be subject to a certification that the applicant is fit for the’ envisaged employment and to verification of resident status, visa and authorizations by the relevant government, if any.
Only applicants residing either in the country of the duty station or in a neighbouring country near the duty station will be considered. In all cases, legal residence in the country of the place of employment, or in the neighbouring country located near the place of work, and the work permit, as the case may be, are indispensable to hold this position.
Vacancies are closed at 2359 local time Conakry, Guinea on the respective closing date. No late applications will be accepted.
How to apply
How to apply:
Interested persons are invited to submit their application by e-mail to the’address HRrecruitmentunit@iom.intat the latest the 27 June 2024 while specifying the reference number of the position VN 2024 – 009 with Job Title.
Applications must include :
- Letter of motivation indicating in object the reference number of the position VN 2024-009 and Title of the post.
- Curriculum Vitae up to date
- References of the last 03 Direct Supervisors (Name, email, service name and telephone contact)
Only (es) shortlisted candidates (es) (es) will be contacted (es).
Period d’annonce :
From 13-June-2024 to 27-June-2024
No charge:
IOM does not charge any fees at any stage of its recruitment process (application, interview, processing, training or other fees). IOM does not request information on bank accounts.
