To be filled : 11 March 2024
Duration: Internship 6 months
Location : Post based in Toulouse (with possible occasional trips on other bases)
WHAT WE DO …
SOLIDARITES INTERNATIONAL (SI) is an association of’ international humanitarian aid which, for more than 40 years, has been providing relief to populations affected by armed conflicts and natural disasters by responding to the vital needs of, drinking, eating, s’abriter. Particularly engaged in the fight against diseases related to unhealthy’, the leading cause of death in the world, SI implements through its interventions an expertise in the field of’access to drinking’water,’sanitation and the promotion of hygiene but also in that, essential, of, food security and means of’. Present in about twenty countries, SI – 2000 teams in total composed of’expatriates, national staffs, permanent staff at headquarters, etc,some volunteers..- intervene with professionalism and commitment in respect of cultures.
The project of Solidarity International (SI) in France helps people in precarious situations living in precarious’habitats sites (such as slums or squats) around Toulouse, Lille, Nantes, etc, Marseille and’en Ile-de-France and Mayotte. The difficulties of the targeted public are characterized by the barriers that’s encounter to access essential services (in particular the products of’ maintenance and’ hygiene) and by strongly degraded’habitat conditions that do not allow decent living conditions due to’a very degraded environment. SI meets the needs of the populations targeted by the’installation of’infrastructures of’access to drinking’,’sanitary infrastructures and the distribution of hygiene kits.
JOB DESCRIPTION
L’assistante logistics et finance de la base de Toulouse carries out its functions under the authority of the Coordinator logistics and finance field of the South zone (Marseille and Toulouse) and works in collaboration with the programme teams: EHA techniques (Water, Hygiene and Sanitation), menstrual precariousness and community mobilization.
List of main responsibilities :
- Assist the log-fin manager in the knowledge of the market and the updating of the tools related to purchases in compliance with the rules of the donors
- Ensure program and logistics orders as well as purchase tracking
- Ensure the transport of goods, the delivery of purchases and the storage of goods before the intervention of technical teams
- Assist the log-fin manager in the search for donations of products for hygiene kits
- Assist in the implementation of distributions, move around the field to participate in distributions
- Ensure the’archiving and centralization of logistics documents
- Ensure the updating of accounting logs and the’archiving of accounting records
- Track billing and make prepayments
Details of tasks :
- PURCHASES
Assist the log-fin manager in the’study of French markets and the search for suppliers and donations
Participate in the preparation of’achats files via the LINK platform in compliance with the’achats procedures of SI
Follow the dossiers of’achat and S’s ensure their good reception in the storage spaces of the mission
Move to the field if necessary for the follow-up of purchases, the search for suppliers and the implementation of distributions
Implement the transport of goods between the’ intervention areas
Participate in the compilation of logistics documents during final reports
Participate in the preparation of the monthly logistics package
Archive the documents of’achat files on the LINK platform
- TRANSPORT
To facilitate the movements of the members of its zone by preparing the reservations of trains /hotels
Assist the logistics and finance manager in the organisation of inter-base freight
Participate in the monitoring of fuel movements and motorized fleet
- STORAGE
Ensure the’ stock inventory with the logistics and finance manager
- DISTRIBUTIONS
Search for donations for the constitution of kits
Ensure the packaging of the kits, the transport and storage of the kits upstream of the distributions
Move around the field to participate in the distribution of kits
- ACCOUNTANCY
Collect and compile all individual credit card tracking (newspapers) of its area
Verify and archive supporting documents
Compile logs, check the consistency of analytical information and the proper allocation of expenses
Gather all the elements of the accounting pack for the’monthly sending to the logistics and finance manager
Contribute to the monthly and annual accounting close
- FINANCIAL MANAGEMENT
Participate in the verification of the budgetary follow-up of the mission
Make the cross check of OFU (Operational follow up) and LFU (Logistics follow up) with past entries in accounting
Assist in the preparation of financial audits
INTERNSHIP OBJECTIVES
- Discover a mission within’une NGO and understand the relationship between headquarters, coordination and the field
- Discover the activities on the ground by travelling in metropolitan France on the different’ intervention sites
- Understanding the functioning of’a mission and its constraints
- Understand the relationships between different humanitarian actors
- Discover and put into practice the different procedures of’achat
- Putting project monitoring management into practice
- Discover the different financial monitoring tools
YOUR PROFILE
- From’a training in humanitarian logistics, accounting and/or financial management, project management, development, international relations, political science
- Excellent knowledge of the Microsoft Office package (Word and Excel mainly)
- Very good skills of’analysis and writing
- Good synthesis and prioritization capacities
- Proactivity and critical thinking
- Organization and anticipation
- Relational skills
- Ability to work under pressure
- Interest in the context: access to water on French territory
- Commitment to the principles and work of International Solidarity
IF YOU WILL OFFER THE FOLLOWING CONDITIONS
- Internship based within the headquarters of SOLIDARITES INTERNATIONAL in Clichy ( 92 ), metro Town Hall of Clichy
- Intern with compulsory internship agreement.
- Gratification: 4.90 euros / hour
- The gratification is calculated in proportion to the actual hours of presence over the month. ( On average 1 month = 154h, i.e. 22 days of 7h / day )
- Public transport supported at 50% by SOLIDARITES INTERNATIONAL
- Tickets restaurant at 8.90 € / effective day of internship, with the participation of SOLIDARITES INTERNATIONAL at 60%
HOW TO POSTULATE
Do you recognize yourself in this description ?
If yes, send us your CV and Motivation Letter !
Applications containing only CVs will not be considered.
Solidarities International reserves the right to close a recruitment before the date of’ deadline of the’ad. Thank you for your understanding.
And to get to know Solidarity International better: www.solidarites.org
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Solidarity International (SI) is committed to preventing and combating any type of’abus – any act of’ exploitation,’abus and/or sexual harassment (SEAH) against members of beneficiary communities or its collaborators, harm to persons and/or property, fraud, corruption, conflict of interest, not declared, etc, financing of’activities infringing human rights – which could be carried out as part of its interventions. SI applies zero tolerance to’ with respect to any type of’abus, particularly acts of SEAH.
Solidarity International is a fair employer that fights all forms of discrimination. SI will never ask for any compensation in order to participate in a recruitment process.
