ABA ROLI Guatemala Human Rights for All (HRA) Project – Field Financial and Administrative Manager (FFM)
Job Description
The Field Financial and Administrative Manager ( FFM ) works with ABA program and finance teams in DC and the COP to ensure compliance with donor and ABA policies and procedures. The FFM overseas personnel management and ensures compliance with Guatemalan laws and should have demonstrated experience managing office funds, monitoring program spending, ensuring compliance of payment transactions and planned spending, and mentoring peers and partners to build financial and operational capacity.
Responsibilities:
- Manages office funds, including bank accounts, emergency funds, and petty cash, and monitors program spending for the duration of the grant, including monthly bank and cash reconciliations and monthly office cash forecasts.
- Ensures compliance of all payment transactions and backup files before remembering them daily in Chrome River and timely payment to vendors, local staff payroll, and taxes in compliance with ABA, USG policies, and Guatemalan law.
- Leads office HR efforts, including drafting and managing contracts for staff, consultants, and vendors, local staff timesheets, and tracking leave time.
- Conducts quarterly and annual compliance reviews of subgrants ’ financial reports, mentoring as needed.
- Supervises and provides support to staff on procurement, finance, operations, and other matters.
Qualifications:
- This position is for a Guatemalan national
- Bachelor or Graduate degree in accounting, business management / administration, commerce, or finance.
- Minimum 8 years of financial management experience within an international NGO or multilateral institution working with US government-funded projects, including familiarity with ADR and 2 CFR 200.
- Minimum of 3 years of supervisory work experience, including direct supervision of professional and support staff.
- Experience with general auditing principles and standards, internal controls for effective cash management, USG procurement regulations, and budget preparation and forecasting.
- Experience with human resource management and / or office administration, management and mentoring of staff, and work in a team of administrative, financial, and programmatic staff.
- High degree of organization, professionalism, integrity, trustworthiness, and flexibility, including discretion when working with confidential documents and information, and advanced skills in QuickBooks, Chrome River, Excel, Word and.
- Fluency in Spanish; proficiency in English.
ABA ROLI Guatemala Human Rights Project for all people ( HRA ) – Financial and administrative manager on the ground ( FFM )
Job description
Field Financial and Administrative Manager (FFM) works with the ABA program and financial teams in DC and COP to ensure compliance with donor policies and procedures and ABA. The FFM oversees personnel management and ensures compliance with Guatemalan laws and must have proven experience in managing office funds, monitoring program expenses, guaranteeing compliance with payment transactions and planned expenses, and mentoring their colleagues and partners to develop financial and operational capacity.
Responsibilities:
- Manages office funds, including bank accounts, emergency funds, and the petty cash fund, and oversees program expenses for the duration of the grant, including monthly bank and cash reconciliations and monthly office cash forecasts.
- Ensures compliance with all payment transactions and backup files before registering them daily on the Chrome River and timely payment to providers, payroll of local staff and taxes in accordance with ABA, USG policies and Guatemalan law.
- Directs office HR tasks, including drafting and managing contracts for staff, consultants, and suppliers, local staff time sheets and vacation time tracking.
- It carries out quarterly and annual reviews of compliance with the financial reports of the sub-donors, with the necessary tutoring.
- Oversees and supports staff in procurement, finance, operations, and other matters.
Qualifications:
- This position is for a Guatemalan national
- Bachelor or graduate degree in accounting, business management / administration, commerce or finance.
- A minimum of 8 years of experience in financial management in an international NGO or multilateral institution that works with projects financed by the US government, including familiarity with ADR and 2 CFR 200.
- A minimum of 3 years of work experience as a supervisor, including direct supervision of professional and support staff.
- Experience in general audit principles and standards, internal controls for effective treasury management, GHS contracting regulations and budgeting and budgeting.
- Experience in human resources management and / or office administration, personnel management and mentoring, and work in a team of administrative, financial and programmatic personnel.
- High degree of organization, professionalism, integrity, reliability and flexibility, including discretion when working with confidential documents and information, and advanced knowledge of QuickBooks, Chrome River, Excel and Word.
- Mastery of Spanish and English.
How to apply
How to apply
To apply, please send your CV to lac-recruitment@americanbar.org by February 9, 2024. Please include the name of the position and country (Field Financial and Administrative Manager (FFM) – Guatemala) in the subject line.
How to request it
To apply, send your CV to lac-recruitment@americanbar.org by February 9, 2024. Please include the name of the position and the country (Field Financial and Administrative Manager (FFM) – Guatemala) in the subject line.
