Job title:
Protection Project Manager
Job code: PROT – TR – MA – 102
Application start date: 13/10/2023
Application closure date: 22/10/2023
Duration of the contract: 4 Months (2 months Probation) with the ability of extension
Location: Gaziantep – Türkiye
Availability to start: As soon as possible.
Turkish Nationality is an Advantage.
Takaful Al Sham (TAS) has been responding to the Syrian crisis since 2012 and to the Refugee Response in Turkiye since 2013. TAS works in Education, Early Recovery, Food Security, Livelihood & Empowerment, WASH, Protection, Shelter, CCCM, and Emergency Response, where TAS has implemented successfully more than 130 projects in Direct partnership with Institutional donors, UN Agencies, and INGOs such as; BHA, SCHF, UNICEF, WFP, UNDP, IOM, CARE, GOAL, Save the Children, Global Communities, World Vision, DRC, WHH, Archenova, Chemonics. Seeking to save lives and alleviate human suffering through collaborative, local, and sustainable relief and development assistance, TAS believes that empowerment of women, adolescents, youth, and those who are physically and mentally challenged engage and become proactive in their communities through socio-economic sustainability, development and durable solutions, for a brighter future.
TAS considers the teamwork and continuous learning values as actual institutional values that it applies in all departments by working to create the best work environment and encourage employees to continuously develop their capabilities.
Role Purpose:
The Project Manager will manage and implement protection projects, to ensure that project objectives are properly achieved, follow up on budget spending as planned and ensure documentation and implementation in accordance with the management and donor requirements, and provide periodic reports with full transparency.
Contribute to the writing of project proposals for the development of the protection program, the ability to lead the team, and conduct remote management, and will be responsible for providing the technical support required for general protection projects. Provide technical guidance to field teams and coordinate all protection project activities.
Functional and organizational relationships:
He/she is responsible for managing and delivering project and budget activities, timely reporting, monitoring, and evaluating project achievements. The Project Manager reports directly to the Program Coordinator and is accountable to the Program Coordinator for the effective performance of all responsibilities. Leading the team, the Project Manager reports directly to the Program Coordinator.
KEY RESPONSIBILITIES
1. Develop, monitor, and implement the project work plan in accordance with the project deliverables.
2. Develop and monitor project budget and expenditures, prepare/share, with the Program Coordinator in preparing relevant daily tracking schedules to follow up on project activities on a daily basis with the project team in Syria.
3. Ensure that program/project goals and plans are implemented on time and within budget, and in accordance with the compliance requirements of the donor/partner/other stakeholders.
4. Conduct interviews with the project staff, providing appropriate support and training after the interviews, and determining the technical requirements for the staff working in Syria in the field. And interviewing candidates to form the required field team.
5. Evaluating the progress of the activity and determining the necessary actions to correct the project path, and the daily management of the field team in Syria to ensure that tasks areassigned appropriately and that each person completes his/her task before the specified time within full accuracy and transparency.
6. Prepare all required reports related to the Project/Program Coordinator/Donors/Partners. Ensures receiving reports and data from field staff; reviews and ensures accuracy and adequacy of field staff reports prior to compilation and finalization and transmission to anyone outside the organization (e.g., donors, partners and related entities)
7. Follow-up and exchange information regularly about everything related to the implementation of the project with the program coordinator. Inform the program coordinator about any delay or potential issue; and provide the necessary suggestions to address any defect in the implementation of the project and handle change requests.
8. Liaise with logistics, MEAL, safety and security, human resources…. etc. and all stakeholders of Takaful Al-Sham in relation to the implementation of project activities.
9. Securely maintains all project related records, reports and documents.
10. Review all project completion reports (financial, logistical, human resources, etc.) before sending them to any party outside the organization.
11. Prepare weekly, monthly, quarterly and annual project performance reports. And submit it to the program coordinator.
12. Holding regular meetings with the field workers of the project inside Syria to find out the obstacles and try to solve the problems independently.
13. Manage donor and project-related communications.
14. Contribute to writing project proposals related to the protection program.
15. Prepare and design presentations on protection projects and present them at cluster meetings.
16. Follow-up with the Media Department regarding success stories of designing protection projects.
17. Coordinating with the monitoring and evaluation team to develop the necessary plans to monitor activities.
18. Contribute to building networks and partnering with other agencies in accordance with the objectives of the organization, including governmental and non-governmental organizations and communities.
19. Use program management tools to monitor implementation of projects (on time, financial and on scope basis); Oversees timely data collection and report at the local level.
20. Attend all meetings related to the project (cluster, coordination, financial, programs, etc). and make presentations to the sector and donors.
21. Provide the necessary technical support in the design and implementation stages of the project team and the organization. Perform other duties related to the program as assigned and in accordance with the implementation of the project.
22. Work closely with both the logistics and finance team for required issues.
23. Share updates and information with stakeholders.
24. Follow up the design and implementation of the humanitarian campaigns implemented by the organization.
25. Contribute to designing appropriate vulnerability criteria for selecting beneficiaries in the targeted areas and ensuring community participation and transparency.
26. Comply with the Code of Conduct and Child Protection and Sexual Exploitation policies.
27. Perform any other duties assigned to him/her by the line manager. Prepare comprehensive implementation plans for the project.
Qualification and Experience:
- Must have:
· Bachelor’s degree in Business Administration / Sociology / Psychology / or equivalent.
· At least two years of experience in project management in NGOs/INGOs.
· Very good experience in preparing, implementing and evaluating program strategies in NGOs/INGOs.
· Excellent level of negotiation, problem-solving and analytical skills.
· Good knowledge of international donor terms and compliance requirements and sufficient experience in writing financing proposals, project life cycle and project management.
· Proficiency in working with MS Office, especially Excel, Word, PowerPoint and OneDrive – Outlook
· Good level of effective presentation and communication skills (verbal and written) and speaking with confidence.
· Ability to teamwork, direct, coordinate, follow up and initiate project development
· Ability to manage stressors and priorities.
· The skill of writing reports in both Arabic and English
· Fluency in English reading, writing and speaking.
Desired:
· To have Turkish citizenship or a valid residency
· Experience writing proposals and preparing budgets.
· Certificate in Project Management PMD Pro1
- Female candidates are strongly encouraged to apply.
Takaful Al-sham is committed to achieving workforce diversity in terms of gender, nationality, and culture. Individuals from minority groups, indigenous groups, and persons with disabilities are equally encouraged to apply.
Takaful Al-sham’s employees and volunteers are obligated not to practice sexual exploitation and abuse, in exchange for the services they provide, in addition to assuming their responsibilities to protect children from harm and abuse and to ensure a safe environment for them, and to work to create a safe work environment for everyone free from any form of harassment, abuse, exploitation or misconduct during work that diminishes the dignity and safety of the volunteer or employee.
