Resource Management Analyst

Job #: req24370

Organization: World Bank

Sector: Resource Management

Grade: GE

Term Duration: 3 years 0 months

Recruitment Type: Local Recruitment

Location: Paris,France

Required Language(s): English

Preferred Language(s): French

Closing Date: 10/6/2023 (MM/DD/YYYY) at 11:59pm UTC

Description

Do you want to build a career that is truly worthwhile? Working at the World Bank Group provides a unique opportunity for you to help our clients solve their greatest development challenges. The World Bank Group is one of the largest sources of funding and knowledge for developing countries; a unique global partnership of five institutions dedicated to ending extreme poverty, increasing shared prosperity and promoting sustainable development. With 189 member countries and more than 120 offices worldwide, we work with public and private sector partners, investing in groundbreaking projects and using data, research, and technology to develop solutions to the most urgent global challenges. For more information, visit www.worldbank.org

VPU Context

The Budget, Performance Review, and Strategic Planning (BPS) VPU is mandated with overseeing the resource management function of the World Bank with the following key accountabilities: strategy and business planning; expense management; performance review and reporting; resource management infrastructure development and maintenance; internal controls and risk management; and resource management capacity building.

BPS has a service delivery model with three core roles:

•  Business Partners (client facing): embedded partners focused on decision support and performance oversight with strong understanding of the business;
•  Centers of Expertise (COE): providing thought leadership and analytics, designing business finance policies, practices, and coordinating business finance knowledge management; and
•  Service Center: central unit to manage delivery of high volume and transactional and reporting services across the Bank, including help desk support to clients.

BPS is organized into three departments under a Vice President: (1) BPS Corporate Units (BPSCU) – supporting Institutional, Governance and Administrative Units (IG&A), Capital Budget and providing BPS systems, knowledge, data governance and the service center; (2) BPS Operations Units (BPSOU) – supporting Practice Groups and Regions; and (3) BPS Strategic Planning (BPSSP) – supporting the corporate strategic business and budget planning process.

Unit and Job Overview

The BPS unit which handles the RM functions Europe and Central Asia (BPSSE) is seeking to recruit a Resource Management Analyst (RMA) based in Paris to support expansion of the operational presence in the Paris Office that transitioned to an operational hub on July 1st, 2022. The Paris Office will play a strategic role in supporting operational responses to client countries, including in important areas such as climate change and education, where global experience and knowledge are important.

The selected candidate will be responsible for accounting transactions and vendor payments, to performing compliance reviews and reporting to central control units, to setting/streamlining procedures in the Paris Office while ensuring appropriate controls are in place and supporting and advising staff on a host of RM topics. The RMA is also expected to be innovative and deliver quality work, striking a balance between RM technical excellence and client focus.

As with all other BPS staff, the incumbent will be expected to be fungible and able to work across different assignments over time, depending on business needs and professional development objectives. This position falls under the supervision of the Senior RM Officer, BPSSE and the general oversight of the Country Director in France and BPSSE’s Chief Administrative Officer. The incumbent will work with accuracy and attention to detail to meet the country office’s need for timely processing and reporting of the day-to-day RM work program; use working knowledge of Bank procedures to ensure the day-to-day RM work program is completed effectively and efficiently; and collaborate with others in the team and other Bank units to achieve this position’s objectives.

Duties and Responsibilities:

1.Financial Management and Reporting

•  Accountability: Under the supervision of the Sr. RMO (to specify based where?) and the general direction of the CAO and the Country Director, responsible for the accounting function and effective financial management of the Paris office expenses. Prepare Monthly Submission Report, Imprest account reconciliation. Review regularly the open item accounts and resolve the outstanding items within CTR’s WFA’s mandated timeframes. Collaborate with other office units on timely payments. May provide day to day guidance to administrative staff of different units in the Office.
•  Budget Planning & Monitoring: Work closely with the Sr. RMO on planning of administrative expenses for day-to-day running of the Paris office, monitor office budget and expenses, identifying/resolving issues and discussing them with Sr. RMO and the Country Director. Handle expenses projections in BPC with best forecast of year-end budget status.
•  Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, and other day-to-day transactions.
•  Cost Analysis and Effectiveness: In coordination with the Sr. RMO, compile and analyze cost data, measuring effectiveness and proposing solutions as needed. Undertake comparison of costs among different providers, seeking the best value for the Bank.
•  Process transactions in the Asset Management module for office, ensure timely submission of annual inventory reconciliation and disposition reports.

2.Financial Control and Fiduciary Responsibilities

•  Support internal controls framework of financial transactions and business operations to ensure financial integrity is maintained, including review of effectiveness of the internal control systems and monitoring, and providing advice for strengthening framework.
•  Work with Country Director to ensure a strong control environment in the office, providing advice on control issues.
•  Provide guidance, advice, interpretation and recommendations to the Country Director and office staff on RM policies and procedures.
•  Ensure that audit, and Quality Assurance Review (QAR) and WFA Scorecard responses are prepared, and recommendations are implemented.
•  Maintain consistency in the application of accounting rules and procedures.
•  Monitor outstanding SOEs and Overdue commitments and take appropriate action.
•  Review general ledger accounts regularly to ensure accurate postings.

3.General Administration

•  Collaborate with GCS Project Manager/Facilities Manager on office building reconstruction and office operation issues as needed in accordance with based on agreement concurrence with the Country Director and ECA CAO.
•  Collaborate with other units to ensure smooth operation of office facilities, seeking opportunities for improvement where appropriate.
•  Ensure that the Bank’s assets and inventories are appropriately recorded and safeguarded.
•  Oversee the local administrative procurement of supplies, goods, and services.
•  Help in the development of administrative policies and practices in consultation with other units for the efficient and effective operation of the country office.

4.Reporting, Communicating and Liaison:

•  Proactively establish and maintain interface with the clients; participate in team meetings; ensure effective back-up arrangement and timely submission of tasks/outputs while providing high level support.
•  Maintain financial records and monitoring systems to record and reconcile expenditures, balances, payments, and other day-to-day transactions.
•  Ensure effective back-up arrangement and timely submission of tasks/outputs.
•  Provide support to manager and staff in accessing and interpreting management reports available in SAP and other information systems.
•  Prepare various analyses, highlighting trends, issues, contributions to various reports.
•  Ensure compliance with specific institutional and regional guidelines.
•  Liaise with local commercial bank

5.Knowledge Sharing/ Client Team Relations

•  Guide and train office staff on use of Bank applications and reports, advice on Bank policies and procedures, communicate changes in order to increase capacity building and ensure follow up of QARs and scorecards.
•  Build and maintain good working relationships between the clients and the RM team
•  Liaise with other RM staff within the Region to discuss/resolve budget issues, (e.g., budget transfers, cross support), as well as share knowledge and best practice, encourage and promote team spirit within the RM group

6.Other Duties and Responsibilities:

•  Maintain interaction with suppliers to enhance purchasing conditions.
•  Liaise with HR Business Partner on relevant human resource issues.
•  Handle local staff benefits administration. Communicate relevant rules and procedures to all staff on a regular basis.
•  Act as back-up for other RM staff in the region as and when needed.
•  Assist TTLs and ACS on ST Guidelines interpretation and ST Fee Setting.

Selection Criteria

•  Bachelor’s Degree in Accounting, Business, Finance, or other relevant discipline required to fulfill position specific requirements (e.g. Economics, Public Administration, Information Systems, etc.) or non-relevant Bachelor’s Degree plus one of the following: (1) CIMA Advanced Diploma in Management Accounting; or (2) ACCA Advanced Diploma in Accounting and Business; or (3) equivalent country level Accounting certificate.
•  Minimum of two years of relevant experience in a comparable accounting or finance-oriented role.
•  Advanced knowledge of Bank RM/finance systems and reports, particularly SAP, BI, BPC
•  Track record of supporting business decision making through the provision of relevant analytics.
•  Excellent communications skills (written and oral) and people oriented.
•  Experience with relevant business areas from both in and outside the bank will be helpful.
•  Proficiency in RM Analyst competencies (listed below).
•  Knowledge of French is desirable.

General Competencies

•  Integrity and Independence: Prepares accurate reports, ensuring that pertinent facts are fairly presented; shares information freely.
•  Internal controls and corporate procedures: Able to analyze data and business processes to determine the viability of controls and procedures, ensuring compliance and identifying and communicating to managers any issues or areas of risk.
•  Governance – Able to interpret the fundamental resource management requirements of a client’s governing structures and to provide basic budget analysis.
•  Planning and Budgeting – Can produce standard reports and budgets and analyze budget information; understands the entity’s funding structure and sources.
•  Performance Evaluation and Reporting – Able to determine the information needs of users and present information that supports management decision making.
•  Management Information and Tools Design – Able to analyze management information needs, accurately define requirements and ensure the quality of information produced.
•  Financial Strategy – Understands what impacts the strength and integrity of the entity’s income statement and balance sheet, and the Bank’s lending products and basic pricing structures.
•  Tasks and Workflow Management – Has excellent workflow management and task organization skills; able to take responsibility for all aspects of coordination of the workflow of assigned responsibilities.

Core Competencies

•  Client Orientation: Takes personal responsibility and accountability for timely response to client queries, requests, or needs, working to remove obstacles that may impede execution or overall success.
•  Drive for Results: Takes personal ownership and accountability to meet deadlines and achieve agreed-upon results and has the personal organization to do so.
•  Teamwork (Collaboration) and Inclusion: Collaborates with other team members and contributes productively to the team’s work and output, demonstrating respect for different points.
•  Knowledge, Learning and Communication: Actively seeks knowledge needed to complete assignments and shares knowledge with others, communicating and presenting information in a clear and organized manner.
•  Business Judgment and Analytical Decision Making: Analyses facts and data to support sound, logical decisions regarding own and others’ work.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.