Job Identification : 13090
Locations : Santiago, Chile
Posting Date : 08/16/2023, 05:44 PM
Apply before : 07/09/2023, 03:59 AM
Job Schedule : Full time
Agency : UNDP
Grade : G3
Vacancy Type : Fixed Term
Practice Area : Effectiveness
Bureau : Regional Bureau for Latin America and the Caribbean
Contract Duration : 1 Year with Possibility for extension
Education & Work Experience : High School certificate
Other Criteria : Valid driver’s license
Required Languages : Fluid Spanish
Desired Languages : Basic English
Vacancy Timeline
3 Weeks
Mobility required / no mobility
no mobility required
Job Description
one. Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘ leave no one behind ’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
2. Background and organizational context
During 2023, a new Country Program was approved for the period 2023-2026. The UNDP Country Program in Chile is based on UNSDCF, the analysis of the country’s priorities and needs, and the six emblematic solutions of the UNDP Strategic Plan. It is based on the results obtained, the evidence-based performance analysis, while anticipating emerging areas of intervention and building on multi-stakeholder and development partner consultations. UNDP’s vision for the program is to address complex and interconnected challenges, responding to the demands of Chilean society and the priorities established by the government that include supporting institutional strengthening and citizen participation, so that no one is left behind; address “fair” socio-ecological transition processes”with a systemic perspective and reduce multidimensional poverty and inequality through a more robust offer of social protection, which can be summarized in four pillars:
- People enjoy economic, social, cultural and environmental rights in a context of poverty and inequality reduction and greater social cohesion.
- Institutions ensure gender parity and strengthen local development with higher levels of transparency, integrity, participation and representation.
- A fair and socio-ecological transition towards an inclusive and sustainable production and consumption model.
- Sustainable use of natural resources, protection of ecosystems, biodiversity and water resources.
In a Net Contributing Country like Chile, UNDP needs to strengthen its value offer through key solutions, identifying competitive advantages and incorporating strategic innovation in the search for comprehensive solutions to problems.
UNDP takes a project portfolio approach to adapt to changing needs and take advantage of the links between interventions to achieve its strategic objectives. Therefore, UNDP staff are expected to work in all units, functions, teams and projects in multidisciplinary teams in order to improve and enable horizontal collaboration.
3. Purpose of the charge
Under the guidance and supervision of the Operations Manager, the Driver and Logistics Assistant provides reliable and safe driving services to/the UNDP Resident Representative and other United Nations officials and high-ranking visitors, ensuring the highest standards of discretion and integrity, sense of responsibility, excellent knowledge of protocol and security matters. The Driver also demonstrates a customer-oriented, courteous, tactful, and ability approach to working with people from different national and cultural backgrounds.
At the request of the supervisor, the Driver may also be required to provide driving services to Operations and Programs personnel at the Country Office, United Nations consultants and experts and staff on mission.
UNDP takes a project portfolio approach to adapt to changing needs and take advantage of the links between interventions to achieve its strategic objectives. Therefore, UNDP staff are expected to work in all units, functions, teams and projects in multidisciplinary teams in order to improve and enable horizontal collaboration.
4. Main roles and responsibilities
1 ) Provide reliable and safe driving services primarily using the Office vehicle for the Resident Representative and other United Nations officials and visitors.
- Transport the Resident Representative or other United Nations visitors or officers by applying the appropriate protocols.
- Deliver and collect mail and documents and carry out other messaging responsibilities.
- Receive official staff and visitors at the airport and help with visa and customs procedures when necessary.
2 ) Guarantee cost savings through proper use and daily maintenance of the assigned office vehicle.
- Maintain accurate records of daily vehicle use.
- Provide information for the preparation of vehicle maintenance plans and reports.
- Perform minor repairs in a timely manner and / or coordinate major repairs.
- Ensure timely oil change, check tires, brakes, car wash, etc., in a timely manner.
3 ) Guarantee the availability in the assigned vehicle of all the required documents, supplies and spare parts necessary.
- Keep vehicle documents, such as vehicle insurance, vehicle records, office directory, and city / country map, up to date.
- Make sure the vehicle’s first aid kit is properly supplied with standard medical supplies.
4 ) Take all immediate actions required by rules, regulations and laws in case you are involved in accidents.
5 ) Perform other tasks within the functional profile of the job holder, as assigned and considered necessary for the efficient operation of the office and the organization.
- Additional tasks may include helping with mail delivery, procurement, workshops, and other administrative tasks.
5. Requirements
Education
Secondary education and valid driver’s license are required.
Experience, Knowledge and Skills
- A minimum of 3 years ( with a full secondary education diploma ) of relevant work experience as a driver with a safe driving history is required.
- Knowledge of driving regulations, rules and laws, as well as skills in basic vehicle repair and maintenance.
- Experience in basic use of computers and relevant office software packages ( MS Word, Excel, etc. ) and ability to use web-based management systems and electronic records, files and / or programming systems.
- Having knowledge of protocols and security requirements is an advantage.
- Valid class B and A driver’s license for passenger transport; Safe driving record is required ( driver’s resume/to which the Civil Registry and Identification Service of Chile ) issues.
Language requirements
- Fluid Spanish
- Basic knowledge of the English language is considered an advantage.
6. Expected demonstration of competences
Essential competences
Achieve Results – LEVEL 1: Plan and monitor your work, paying attention to detail, do quality work on time.
Think Innovatively – LEVEL 1: Open ( a ) to new ideas, knows the risks, solves problems pragmatically, makes improvements.
Learn Continuously – LEVEL 1: Open ( a ) minded and curious ( a ), share knowledge, learn from mistakes, ask for feedback.
Adapt with Agility – LEVEL 1: Fits changes, manages uncertainty / ambiguity constructively, is flexible.
Act with LEVEL Determination 1: Demonstrates management and motivation, able to face adversity calmly, safe ( a ).
Participate and Associate – LEVEL 1: Demonstrates compassion / understanding towards others, forms positive relationships.
Facilitate Diversity and Inclusion – LEVEL 1: Appreciate / respect differences, be aware of prejudice, confront discrimination.
Functional and technical competences
Administration and Operations – Vehicle management
- Knowledge of policies and procedures on fleet management.
Administration and Operations – Record and correspondence management
- Ability to collect, record, maintain and deliver mail and bag ( pouch ) from the United Nations; ability to manage files.
Business management – Communication
- Ability to communicate clearly, concisely, unambiguously, both verbally and in writing; adapt messages and choose communication methods according to audience.
Ethics – United Nations Policy Ethics
- Knowledge and understanding of the United Nations Staff Regulations and Rules and other policies related to ethics and integrity.
Business Development – Knowledge Generation
- Ability to investigate and transform information into useful knowledge, relevant to the context or responding to established needs.
Business Development – UNDP Representation
- Ability to represent UNDP and productively share UNDP knowledge and activities; advocate for UNDP, its values, mission and work with various audiences.
Business management – Satisfaction / Customer Management
- Ability to respond promptly and appropriately with a sense of urgency, providing consistent solutions, on-time execution, quality results, and / or solutions that meet and understand the actual needs of the customer / user/beneficiary. Find ways to add value to the customer’s immediate requirements. Ability to anticipate customer needs.
- Provide contributions for the development of the customer service strategy.
- Find ways to add value beyond immediate customer requests.
- Ability to anticipate future customer needs and concerns.
Considerations in your application:
- Complete the online form; is required.
- Also attach CV in free format, as a complement.
- Include a cover letter ( maximum one page ) indicating why it is considered suitable ( or ) for the position.
- Identify at least three previous supervisory job references ( as ). References may also include colleagues.
- Please note that during the process other information may be required such as a copy of your valid driver’s license, driver’s certificate, etc.
- For foreign applicants, when applying you must have the enabling conditions to work in Chile.
Disclaimer
Important applicant information
All posts in the GS categories are subject to local recruitment.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
Workforce diversity
UNDP is committed to achieving diversity within its workforce, and encourages all qualified applicants, irrespective of gender, nationality, disabilities, sexual orientation, culture, religious and ethnic backgrounds to apply. All applications will be treated in the strictest confidence.
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