Title: Project Assistant

​Requisition ID: 2773

Grade: SB3 – Local support

Country: China

Duty Station: Beijing

Category: Local Support Personnel Type of Job Posting: Internal and External

Employment Type: NonStaff-Regular Application deadline: 13-Sep-2023, 11:59 PM (CEST)

Vacancy Announcement TEMPORARY APPOINTMENT OF PROJECT PERSONNEL

Only nationals or permanent residents of the country of the duty station are considered eligible. Female candidates are encouraged to apply.

ORGANIZATIONAL CONTEXT The United Nations Industrial Development Organization (UNIDO) is the specialized agency of the United Nations that promotes industrial development for poverty reduction, inclusive globalization and environmental sustainability. The mission of UNIDO, as described in the Lima Declaration adopted at the fifteenth session of the UNIDO General Conference in 2013 as well as the Abu Dhabi Declaration adopted at the eighteenth session of UNIDO General Conference in 2019, is to promote and accelerate inclusive and sustainable industrial development (ISID) in Member States. The relevance of ISID as an integrated approach to all three pillars of sustainable development is recognized by the 2030 Agenda for Sustainable Development and the related Sustainable Development Goals (SDGs), which will frame United Nations and country efforts towards sustainable development. UNIDO’s mandate is fully recognized in SDG-9, which calls to “Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation”. The relevance of ISID, however, applies in greater or lesser extent to all SDGs. Accordingly, the Organization’s programmatic focus is structured in four strategic priorities: Creating shared prosperity; Advancing economic competitiveness; Safeguarding the environment; and Strengthening knowledge and institutions. Each of these programmatic fields of activity contains a number of individual programmes, which are implemented in a holistic manner to achieve effective outcomes and impacts through UNIDO’s four enabling functions: (i) technical cooperation; (ii) analytical and research functions and policy advisory services; (iii) normative functions and standards and quality-related activities; and (iv) convening and partnerships for knowledge transfer, networking and industrial cooperation. Such core functions are carried out in Departments/Offices in its Headquarters, Regional Offices and Hubs and Country Offices.

The Directorate of Global Partnerships and External Relations (GLO), headed by a Managing Director, is responsible for UNIDO’s relations with Member States and all external partners, including through the Policymaking Organs. It plays a central role for interaction and collaboration with traditional and non-traditional donors; oversees the regional bureaus as well as the network of established field offices, liaison offices and Investment and Technology Promotion Offices; and supports the implementation of particularly complex projects, programmes and special assignments, thus also fulfilling an important role in safeguarding their quality and the reputation of the Organization.

The Directorate houses the Divisions of Policymaking Organs (PMO), Regional Bureaus and Field Offices (RFO), Field and Liaison Strategy (FLS), Member States and Funding Relations (MSR), Special Operations (SOP), and Investment and Technology Promotion Offices and Institutional Partnerships (ITP). The Directorate also ensures close coordination and collaboration among the Divisions as well as with relevant entities in the Directorate of SDG Innovation and Economic Transformation (IET) and the Directorate of Technical Cooperation and Sustainable Industrial Development (TCS).

This position is located under the Investment and Technology Promotion Offices and Institutional Partnerships (GLO/ITP). The Division of ITPOs and Institutional Partnerships (GLO/ITP) will link UNIDO’s Investment and Technology Promotion Offices (ITPOs) with international corporate partners and use the ITP network to forge, in collaboration with IET/PPP and GLO/FLS, partnerships with development partners.

It will engage in match-making and partnership development at corporate, institutional, and political levels to support developing countries and countries with economies in transition in becoming attractive investment locations resulting in increased levels of investments and, through investors and partners that the ITPOs bring to the table, engage in technology exchange partnerships that enable them to adopt new technologies for sustainable industrial development.

PROJECT CONTEXT:

ITPO Beijing is part of the UNIDO ITP Network. ITPO Beijing was first established in January 1996 under an agreement between the People’s Republic of China and UNIDO and its mission is to promote both inward and outward investment and technology transfer. ITPO Beijing will provide value-added advisory services to institutions including business development organizations, local governments, and investment promotion agencies to mobilize investment, technology, knowledge and technical skills for the implementation of sustainable, inclusive and innovative projects in developing countries and in China.

The project addresses issues related to SDG 8 (Promote sustained, inclusive and sustainable economic growth, full and productive employment and decent work for all), SDG 9 (Build resilient infrastructure, promote inclusive and sustainable industrialization and foster innovation), SDG 17 (Strengthen the means of implementation and revitalize the global partnership for sustainable development) and falls in line with UNIDO’s vision of “Inclusive and Sustainable Industrial Development – ISID”.

FUNCTIONAL RESPONSIBILITIES:

The incumbent shall work under the overall supervision of the Chief of ITPOs and Institutional Partnerships Division, under the direct supervision of the Head of ITPO Beijing, the Team Assistant is responsible for the following key functions: MAIN DUTIES

Expected

Deliverables

Expected duration

Location

•  Coordinate the administrative tasks related to the monitoring of substantive activities and resources of ITPO Beijing: keep records of the portfolio of programmes under implementation in the country and countries of coverage; ensure logistics for evaluation missions and other visitors to the country.
•  Manage the organization and provision of events, meetings and seminars, including side event and other activities on sustainable development and investment: plan, and supervise the organization of global forum activities, workshops, events or any other promotional activities within the country and abroad; deliver capacity building including training on investment and promotion to stakeholders and partners of ITPO Beijing.
•  Manage internal communication with staff at all levels, as necessary, in relation to office administration and project administration, finance and UNIDO policy matters; National Project Directors, UNIDO Representatives and Project offices, as necessary, in relation to project implementation and financial issues; provide advice or answers on all administrative issues.
•  Perform administrative activities of ITPO Beijing as assigned by the supervisor: monitor the supervisor’s calendar; liaise with external visitors and organize office receptions; prepare routine correspondence and all logistics for travel arrangements; ensure logistical support to HQ staff on mission; maintain an updated archiving system for both paper and electronic documents; keep updated directories of local counterparts and bodies; supervise activities concerned with office maintenance, transport and services.
•  Support the Head and ITPO Staff in visibility and communication activities: create strategic content agenda for ITPO Beijing Web Page and social media presence, manage relationships with Chinese public media, and participate in collection of materials and information for ITPO publication and reports.
•  Carry out ad-hoc assignments and research activities, as required: research and collect information pertaining to projects, and collect relevant materials from a variety of data sources (e.g. academic papers, publications, the press) to keep abreast of issues/events relevant to this project and provide up-to-date information; participate in data and information management advisory and improvement projects; contribute to feasibility studies, system analysis, training and guidance, and performance management.
•  Monitor and evaluate relevant project information whenever necessary to supervisor(s) and ITP Network Secretariat team at UNIDO Headquarters.
•  Maintain strong partnerships with a variety of stakeholders: Manage partner relationships, maintain contacts and pertinent documentation on local stakeholders, government institutions, international organizations, locally-based donor institutions, economic organizations, the private sector, academia and media.
•  Perform any other relevant and related assignments, as required.

1. Performed well for routine administrative tasks, formulate and regularly improve daily administrative standards, coordinate the daily operations in Beijing and RCC offices, and organized or participated in one or two regular team buildings and internal learnings sessions as needed.

2. Supported the organization in global forums, workshops, exhibitions or any promotion activities at home and abroad four or five times per year, and prepare the post-event reports.

3. Maintained contacts and related documents with 10-15 local stakeholders, government agencies, international organizations, local donor agencies, economic organizations, the private sector and academia per year.

4. Initiated and published six to ten event-related news and activity summaries per year; maintained relationships with major media, and developed event influence analysis based on media coverage documentation. Operated and maintained ITPO Beijing Web Page and social media.

5. Organized or participated in project management discussion meetings two or three times per year.

6. Provided well-rounded support for all relevant tasks.

As indicated above

Beijing, China

MINIMUM ORGANIZATIONAL REQUIREMENTS:

Education: Completed secondary education and office training or equivalent required.

Technical and Functional Experience: A minimum of eight (8) years of relevant experience required, preferably within the UN system or in a multicultural environment, providing support to managerial/professional staff and using secretarial/administrative skills to assist senior management level staff and in the implementation of work.

Proficient use of processing tools such as Microsoft Office package. Knowledge of SAP an asset. Good drafting and organizational skills.

Languages: Fluency in written and spoken English and Chinese is required. Working knowledge of another official UN language is desirable.

REQUIRED COMPETENCIES

Core Values

WE LIVE AND ACT WITH INTEGRITY: work honestly, openly and impartially.

WE SHOW PROFESSIONALISM: work hard and competently in a committed and responsible manner.

WE RESPECT DIVERSITY: work together effectively, respectfully and inclusively, regardless of our differences in culture and perspective.

Key Competencies

WE FOCUS ON PEOPLE: cooperate to fully reach our potential –and this is true for our colleagues as well as our clients. Emotional intelligence and receptiveness are vital parts of our UNIDO identity.

WE FOCUS ON RESULTS AND RESPONSIBILITIES: focus on planning, organizing and managing our work effectively and efficiently. We are responsible and accountable for achieving our results and meeting our performance standards. This accountability does not end with our colleagues and supervisors, but we also owe it to those we serve and who have trusted us to contribute to a better, safer and healthier world.

WE COMMUNICATE AND EARN TRUST: communicate effectively with one another and build an environment of trust where we can all excel in our work.

WE THINK OUTSIDE THE BOX AND INNOVATE: To stay relevant, we continuously improve, support innovation, share our knowledge and skills, and learn from one another.

This appointment is limited to the specified project(s) only and does not carry any expectation of renewal. Employees of UNIDO are expected at all times to uphold the highest standards of integrity, professionalism and respect for diversity, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for jobs at UNIDO. All applications must be submitted online through the Online Recruitment System. Correspondence will be undertaken only with candidates who are being considered at an advanced phase of the selection process. Selected candidate(s) may be required to disclose to the Director General the nature and scope of financial and other personal interests and assets in respect of themselves, their spouses and dependents, under the procedures established by the Director General.

Visit the UNIDO website for details on how to apply: www.unido.org NOTE: The Director General retains the discretion to make an appointment to this post at a lower level. Notice to applicants: UNIDO does not charge any application, processing, training, interviewing, testing or other fee in connection with the application or recruitment process. If you have received a solicitation for the payment of a fee, please disregard it. Vacant positions within UNIDO are advertised on the official UNIDO website. Should you have any questions concerning persons or companies claiming to be recruiting on behalf of UNIDO and requesting payment of a fee, please contact: recruitment@unido.org