Onboarding Coordinator

Start Date: September 04, 2023

Express Interest By: 8/25/2023

Duration: 120

Topics: Not Available

Business Function: Not Available

Skills: Not Available

Language Skills: English

Assignment Location: United States

Institution: IBRD

VPU: People and Culture, Office of the VP (PACVP)

Contact Person: Osama Al-Jirafi (oaljirafi@worldbankgroup.org)

Task Description: Responsibilities

Tasks will include, but are not limited to: Onboarding Program

•  Support the onboarding program innovations by creating short videos and stories.
•  Revamp and continuously update the “Onboarding site” structure, content, links, …etc.
•  Engage with ITS, KM team, Recruitment team on COMPASS (the platform we use for new hires) with updates and maintenance relevant to the Onboarding Program.
•  Actively support the VPU Onboarding Pilot by presenting, holding small clinics, building a standardized “infohub,” checklists, and helpful tools.
•  Work on the “The New Employee Experience” project in the following areas:
  •  Update the project plan, track milestones and deliverables.
  •  Prepare communication material, including emails, meeting summaries, PowerPoint presentations, and other content.
  •  Active participation with the core team members and other groups.
  •  Run follow-ups with project members and close action plans.
  •  Construct full onboarding processes – “as is” and “should be” (by using flowcharts, other types of process mapping).
  •  Develop reports and functional specifications for technology requirements for future needs.
  •  Prepare learning material for different stakeholders on the new, revised processes and recommendations.
  •  Support all phases of the project.

Communications

•  Conceptualize, supervise, and work with the leadership members of the HRDLS team to prepare and produce communication products (e.g., new product releases, socialization of learning offerings and schedules, newsletters) with full coordination with the PaC ECR team.
•  Oversee planning, coordination, and logistics, often across multiple teams, of executive welcome events and speeches with new hires.
•  Review the Leadership & Staff Development Sites by working closely with the KM team in PaC, Leadership & Management Development, Staff Development, and the Onboarding teams to:
  •  Make it more people-centric.
  •  Keep the sites updated.
•  Write and prepare communication messages general to the onboarding program.
•  Design scripts and short messages for podcasts.
•  Prepare and collect short videos from different stakeholders to support the onboarding program and outreach in general.
•  Maintain updates to the “Getting Settled” augmented technology module.

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