23148 | Registry

Deadline for Applications:

10/09/2023 (midnight The Hague time)

Organizational Unit:

Office of the Director, Division of External Operations, Registry

Duty Station:

The Hague – NL

Type of Appointment:

Fixed-Term Appointment

Minimum Net Annual Salary:

€72,181.00

Contract Duration:

until 31/12/2023

A roster of suitable candidates may be established for this post as a result of this selection process for fixed- term appointments against both established posts and positions funded by general temporary assistance (GTA).

Organisational Context

The Division of External Operations (DEO) is responsible for the Registry’s functions in the areas of cooperation, analysis, external communication, protection of witnesses and facilitation of their appearance before the Court, and field operations. In addition to the Office of the Director (OD-DEO), DEO comprises three sections at Headquarters, namely, the Victims and Witnesses Section (VWS), the External Operations Support Section (EOSS) and the Public Information and Outreach Section (PIOS). DEO also includes the external representations of the Court in situation countries (country offices) and at United Nations Headquarters in New York.

The Office of the Director (OD) is responsible for a holistic, well-integrated and coordinated approach to the Division’s aims and activities, including public information, external relations and state cooperation and field activities as well as to ensure that the Court’s operations and missions away from headquarters are well organized, coordinated, and take full account of safety and security considerations. The OD assists in preparing the annual budget and supports the Director and Registrar in their external activities. The OD is responsible for creating synergies among the sections of the Division. The OD-DEO works closely with other offices of division Directors and chiefs of section to ensure the implementation of the Registry’s strategic objectives and to coordinate activities.

Duties and Responsibilities

Within this framework and under the direct supervision of the Director of Division of External Operations, the incumbent will perform the following duties:

•  Support the Director and the other members of the OD-DEO in monitoring operational needs in the field, conduct cost analysis on the use of existing resources as well as make recommendations on the redeployment of resources across country offices in order to achieve savings and efficiencies;
•  Support the Director and the other members of the OD-DEO in the coordination with the field staff and the Registry service sections at Headquarters on the administrative and logistical aspects of the upscaling and downscaling of the country offices and bring any important matters for the attention or intervention of the Director DEO;
•  Provide recommendations and assist the OD-DEO in the establishment of VTC locations and/or field premises in countries with no Registry presence, and ensure that the related procurement activities are implemented;
•  Ensure the administrative and operational support for activities in newly emerging situations depending on OTP investigative activities, where there is no country office presence or in downscaling country offices;
•  Collect and analyse data from the sections and country offices and report on the Registry Strategic Plan KPIs Registry management Team Dashboard for DEO;
•  Closely collaborate with IOR, IMSS and sections and country offices to identify areas of continuous improvement for KPIs data collection and reporting on the Registry Strategic Plan, and insure consistency with the various reports of the Court on KPIs;
•  Consolidate inputs from sections and country offices on the work plan tracker for DEO and assist the Director and the two External Affairs Coordinators in following-up on implementation of action points, and provide recommendations;
•  Contribute to the development and consolidation of the DEO’s budget proposal, analysing inputs thereof and formulate resource allocations as required;
•  Draft and contribute to the drafting of various relevant written outputs on administration matters, e.g. correspondence, draft background papers, analytical notes, sections of reports and studies, and speaking notes;
•  Review, advise on and provide feedback on reports related to the administration of the Division, as necessary;
•  Compile information from country offices and sections and prepare reports on the Division for the OIA and external auditors in collaboration with the other members of OD-DEO;
•  Maintain accurate internal databases on administration matters and provide regular qualitative and quantitative reports and updates on relevant information regarding budget, finance, procurement, personnel, and policies related to DEO;
•  Perform other duties as required.

Essential Qualifications

Education: Advanced university degree in the relevant field such as public or business administration or a similar field, is required. A first-level university degree, in combination with two additional years of qualifying experience is accepted in lieu of the advanced university degree.

Experience: A minimum of two years of progressively responsible experience (four years with a first level university degree). Management or administration of an office at national or international level is required. Experience working in the field environment (conflict/post-conflict zones) is considered an asset.

Knowledge, Skills and Abilities:

•  Strong analytical skills, accuracy, ability to assimilate complex data and synthesize results;
•  Knowledge of relevant rules and regulations to be able to facilitate budget and financial transactions/certifications as well as HR/staffing related Budget matters;
•  Knowledge of programme management, budgeting or programme evaluation practices;
•  High level of IT proficiency (MS Office, ERP systems and databases); knowledge of SAP would be considered a strong asset;
•  Excellent organizational skills, time management and the ability to multi-task in a fast paced environment;
•  Good inter-personal and negotiation skills;
•  Client orientation and flexibility;
•  Ability to work under pressure;
•  Ability to work in a non-discriminatory manner, with respect for diversity and ability to keep strict standards of confidentiality and security;
•  Professional integrity.

Knowledge of Languages: Proficiency in one of the working languages of the Court, English or French, is essential. Working knowledge of the other is desirable. Knowledge of another official language of the Court (Arabic, Chinese, Spanish or Russian) would be considered an asset.

ICC Leadership Competencies Purpose Collaboration People Results

ICC Core Competencies Dedication to the mission and values Professionalism Teamwork Learning and developing Handling uncertain situations Interaction Realising objectives Learn more about ICC leadership and core competencies. General Information – In accordance with the Rome Statute, the ICC is committed to achieving geographical representation and gender equality within its staff as well as representation of the principal legal systems of the world (legal positions). Nationals from the list of non-represented and under-represented States are strongly encouraged to apply. In addition, applications from women are strongly encouraged for senior positions at the Professional (P) and Director (D) levels. Posts shall be filled preferably by a national of a State Party to the ICC Statute, or of a State which has signed and is engaged in the ratification process or which is engaged in the accession process, but nationals from non-state parties may also be considered, as appropriate.

– The selected candidate will be subject to a Personnel Security Clearance (PSC) process in accordance with ICC policy. The PSC process will include but will not be limited to, verification of the information provided in the personal history form and a criminal record check. – Applicants may check the status of vacancies on ICC E-Recruitment web-site. – The Court reserves the right not to make any appointment to the vacancy, to make an appointment at a lower grade, or to make an appointment with a modified job description.