2302144
Management and Deployment Wizard
Job Announcement : Jul / 19/2023
Date of cancellation of publication : 02 / Aug / 2023, 21:59:00
Organizational Unit: FLMEX
Type of position : Temporary work
Requisition Type: PSA ( Personal Service Agreements )
Grade Level: N / A
Main location : Mexico-Mexico City
Duration: from August 15 to December 31, 2023 ( with the possibility of extension )
Post Number: N / A
_ FAO strikes for gender, geographic and linguistic diversity among its staff and international consultants, in order to best serve the Organization’s Member Nations in all regions.
_
- FAO is committed to achieving diversity in its workforce in terms of gender, nationality, origin and culture.
- Women, nationals of underrepresented or unrepresented Member States and people with disabilities who possess the necessary qualifications are encouraged to apply.
- All people who work for FAO are held to the highest standards of integrity and professional conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, has a policy of zero tolerance for conduct inconsistent with its statute, objectives and mandate, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All successful candidates will undergo rigorous background and reference checks.
- All requests will be treated in the strictest confidence.
organizational framework
Within the framework of the Global Environment Facility (GEF)-financed Project “Green and Inclusive Recovery in Mexico (GREENMEX): Making High-Value Ecosystems and Rural Livelihoods More Resilient and sustainable in a post-Covid-19 scenario” GCP/MEX/151/GFF based on the terms established in the document Project Document Green and Inclusive Recovery in Mexico (GreenMex): Making high-value ecosystems and rural livelihoods more resilient and sustainable in a post-Covid-19 scenario (PRODOC), executed by the National Forestry Commission, CONAFOR and the Food and Agriculture Organization of the United Nations.
hierarchical dependency
Under the direct supervision of the Assistant Program Representative.
Field of specialization
Project management
Tasks and responsibilities
The assistant for management and implementation will be responsible for the following functions:
- Ensure compliance with the conditions set out in the Operating Partner Agreement (OPA) during implementation, including proper reporting and financial management in the project GCP/MEX/151/GFF Green and inclusive recovery in Mexico (GREENMEX): make make high-value ecosystems and rural livelihoods more resilient and sustainable in a post-Covid-19 scenario.”
- Manage requests for financial resources using the forms established in the OPA annexes.
- Monitor financial resources and project accounts to ensure the accuracy and reliability of financial reports;
- Review and process funding requests and financial and progress reports, as required by the OPA, if any;
- Request and record documentation and evidence describing the correct and prudent use of project resources, in accordance with the terms of the OPA, including ensuring the availability of supporting documentation required by FAO or designated auditors;
- Support in the previous tasks, during and in the conclusion of the audits, spotchecks Mid-Term Review and the Final Evaluation in close coordination with FAO Mexico, CONAFOR, the national partners of the project and the FAO Headquarters in Rome;
- Inform the Project Monitoring Committee (CSP) and FAO of any delay or difficulty that may occur during the execution of the project, in order to guarantee the timely adoption of corrective and support measures.
- Monitor that the FAO regulations are complied with in each of the stages of the project.
- Monitor, review and document that the work plan ensures its link with the activities, products and results established in the original plan and the project document or in the amendments that, if applicable, are proposed for the regulatory operation of the project.
- Monitoring of the project budget at a global level, verify the availability of funds, ensure that operating expenses are adjusted with the approved budgets. When it is the case, validate with the administration area the documentation that the project presents (invoices, attendance lists, etc.) that are coherent based on your work plan. Prepare budget variance reports and carry out budget revisions when required.
- Review the project funds and carry out the approvals for the receipt of goods and/or services, when applicable, in the GRMS system. Likewise, verify that the requisitions entered coincide with what is established in the updated and validated purchasing plan and work program.
- Assist in the preparation of financial progress and project reports through the instruments designed for this purpose. Assist the Assistant Program Representative in the formulation of proposals and systems to improve project monitoring and review of budget progress.
- Follow up on the purchasing plan with the coordination of the project, ensuring the contracting of: technical support services, purchases, service contracts, training, travel, equipment and supplies in accordance with the work plans and the rules and procedures applicable to the OPA .
- Prepare meetings of the project action group ( task force ), when requested. Support the logistics of official meetings, working groups, tours, workshops, training actions, missions, etc.
- Prepare and follow up on the measures required for the conclusion of the project, arrange for the timely and appropriate presentation of final reports and meet the requirements derived from the project’s budget closure.
- Support the preparation of official documents such as letters of agreement, based on FAO guidelines, as well as their follow-up and monitoring according to the established dates.
- Support the institutional synergies generated within the framework of a shared vision of the integrated landscape management approach;
- Support, together with the human resources area and the Project Management, the design of the terms of reference and evaluation of performance and competence, as a means to ensure the quality of the activities and the achievement of the established products / results.
- Perform other related functions that are entrusted to it.
CANDIDATES WILL BE EVALUATED ACCORDING TO THE FOLLOWING CRITERIA:
Minimum requirements
- Mexican nationality or resident in the country with a regular work permit.
- University education in social, environmental, business administration or related disciplines. Desirable Master’s degree in administration or related disciplines.
- Five years of experience in programmatic management positions in projects.
- Proficiency in Spanish (level c), limited knowledge of English (level b).
FAO Core Competencies
- Results-based approach
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge sharing and continuous improvement
Technical/functional skills
- Ability to organize and coordinate work teams, as well as prioritize work.
- Ability to adapt to changes regarding priorities, under constant internal and external pressures.
- Computer skills.
- Proactivity to seek and apply new approaches in relation to the financial administration of projects.
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all, and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process (application, interview, processing).
- Incomplete applications will not be considered. If you need help or have questions, please contact: Careers@fao.org
- Applications received after the application submission deadline has expired will not be accepted.
- We inform you that FAO will only consider degrees or academic credentials obtained at an educational institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities (IAU)/UNESCO. The list can be consulted at: www.whed.net/
- For all other questions visit the FAO employment website: http://www.fao.org/employment/home/es/.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
