2301525
Administrative Support
Job Announcement : Jul/17/2023
Release date : 17/Aug/2023, 21:59:00
Organizational Unit : FLCHI
Type of position : Temporary work
Requisition Type : PSA (Personal Service Agreements)
Grade Level: N/A
Main location : Chile-Santiago
Duration: 11 renewable months
Post Number : N/A
_ FAO seeks to ensure gender, geographic and linguistic diversity among its staff and its international consultants, in order to serve the Member States of the Organization in the best possible way in all regions.
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- FAO is committed to achieving diversity in its workforce in terms of sex, nationality, origin and culture.
- Women, nationals of under-represented or under-represented Member States and persons with disabilities with the necessary qualifications are encouraged to submit their applications.
- All persons working for FAO must comply with the highest standards of professional integrity and conduct and uphold FAO’s values.
- FAO, as a specialized agency of the United Nations, applies a zero tolerance policy for conduct incompatible with its statute, objectives and mandate, in particular sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination.
- All selected candidates will undergo rigorous reference and background checks.
- All requests will be treated with the strictest confidentiality.
Organizational framework
Administrative support will work at the FAO Regional Office for Latin America and the Caribbean ( RLC ), in Santiago de Chile.
The Organization will hire one to provide experience, skills and knowledge for specific initiatives that are short-term in nature, ranging from a few days or weeks to a maximum of 11 months. The possibility of an extension is subject to satisfactory performance and depending on the resources and needs of the Organization. Assignment may involve full or part time functions.
Hierarchical dependency
Administrative support will work under the general supervision of the unit leader in conjunction with various relevant actors in the Organization.
Field of specialization
Business administration, public administration, bilingual executive assistant, accounting, logistics management, translation
Tasks and responsibilities
The administrative support will be in charge of executing various administrative tasks, focusing on the following main tasks:
- Completar documentos, crear y actualizar bases de datos, actualizar y dar seguimiento de minutas, entre otros
- Apoyo en la redacción (inglés y español) de cartas, correos electrónicos y comunicaciones diversas
- Apoyo en la gestión de agenda, coordinación de reuniones y entrevistas
- Participar en la organización de talleres y reuniones, incluyendo el envío de invitaciones, reservas de salas y espacios externos, la coordinación de viajes, preparación de materiales, entre otros.
- Participar en procesos de selección y elaborar los respectivos informes
- Gestionar las contrataciones y renovaciones de contratos de consultores de la Unidad y otros requeridos para eventos/programas/proyectos especiales, aplicando las políticas corporativas relevantes
- Gestionar los requerimientos necesarios para los viajes de la Unidad, incluyendo procesamiento de autorizaciones de viajes, pasajes aéreos, seguros y reembolsos de viaje, entre otros.
- Asistir a los colegas de la Unidad en tareas administrativas como cotizaciones y compras, monitoreo, control y archivo de información interna, redacción de minutas y seguimiento de diversos temas, entre otros.
- Apoyar en la elaboración del presupuesto anual y llevar un control de los gastos anuales en línea con el presupuesto.
- Gestionar los procesos de adquisiciones bajo las modalidades corporativas, incluyendo el control de pagos de productos y servicios
LOS CANDIDATOS SERÁN EVALUADOS CON ARREGLO A LOS SIGUIENTES CRITERIOS:
Requisitos mínimos
- Educación secundaria completada
- Mínimo de 2 años de experiencia relevante en actividades administrativas
- Native/advanced knowledge of Spanish (level C) and practical knowledge of English (level B)
- National of Chile or with work permit in the country
FAO Core Competencies
- Results-based approach
- Teamwork
- Communication
- Building Effective Relationships
- Knowledge sharing and continuous improvement
Selection criteria
- Desirable – Native/advanced knowledge of English (level C)
- Desirable – Practical (level B) or advanced (level B) knowledge of French
- Desirable – Practical (level B) or advanced (level B) knowledge of Portuguese
- Desirable – Title or technical diploma in business administration, public administration, bilingual executive secretariat, logistics management, accounting, translation, human resources, or related areas
It is noted that all candidates should adhere to the Organization’s values of commitment to FAO, respect for all and integrity and transparency.
ADDITIONAL INFORMATION
- FAO does not charge fees at any stage of the recruitment process ( application, interview, processing ).
- Incomplete applications will not be taken into account. If you need help or have questions, contact: Careers@fao.org
- Applications received after the expiration of the application deadline will not be accepted.
- We inform you that FAO will only consider degrees or academic credentials obtained at an educational institution included in the World Database on Higher Education, which is a list maintained by the International Association of Universities (IAU)/UNESCO. The list can be consulted at: www.whed.net/
- For all other questions visit the FAO employment website: http://www.fao.org/employment/home/es/.
HOW TO APPLY Candidates are requested to attach a letter of motivation to the online profile. We encourage applicants to submit the application well before the deadline date. If you need help, or have queries, please contact: Careers@fao.org
FAO IS A NON-SMOKING ENVIRONMENT
