Administrative Assistant – Short Term Temporary (STT)
Start Date: September 01, 2023
Express Interest By: 7/28/2023
Duration: 48
Topics: Not Available
Business Function: Not Available
Skills: Not Available
Language Skills: Not Available
Assignment Location: United States
Institution: IBRD
VPU: West and Central Africa
Contact Person: Claudia Santamaria Ruiz (csantamariaruiz@worldbank.org)
Task Description: The knowledge management and communications team (KMC) within SASSP requires an administrative assistant to support in a range of activities across the team’s workstream.
Responsibilities.
Manage all aspects of the administrative process within the KMC with particular, but not exclusive, focus on managing the publication process. Responsible for internal knowledge management for all internal communications material.
Specific responsibilities include, but are not limited to:
- Oversee all aspects of the SASPP publications pipeline and production, including: o Upload all material as required onto SASPP website, including tagging items to website o Manage consultant roster for editing, proofreading and design, and videography. o Oversee the work of copy editors and typesetters to ensure that they are delivering o Identify with KMC team how publications fit with SASPP publications series. o Lead and manage the flow of publications to external copy editors, typesetters and translators, including managing the iterative process. o Ensure the budget tracking for multi-media and publications production is kept up to date;
- Attend weekly comms meeting
- Lead the internal (KM) filing system of the comms unit, so that files/outputs are systematically ordered and filed.
- Advise KMC on team-wide systems and protocols where necessary
- Obtain and share monthly comms dashboard data from Google analytics, social media traffic
- Input into annual work planning process as requested.
