Job Identification : 11137
Locations : Copenhagen, Denmark
Posting Date : 06/13/2023, 10:03 AM
Apply Before : 06/21/2023, 03:59 AM
Job Schedule : Full time
Agency : UNDP
Grade : IPSA-10
Vacancy Type : International Personnel Service Agreement
Practice Area : Management
Contract Duration : 1 Year
Education & Work Experience : Master’s Degree – 5 year(s) experience OR Bachelor’s Degree – 7 year(s) experience
Required Languages : English
Desired Languages : another UN language
Vacancy Timeline
1 Week
Job Description
Background
Diversity, Equity and Inclusion are core principles at UNDP: we value diversity as an expression of the multiplicity of nations and cultures where we operate, we foster inclusion as a way of ensuring all personnel are empowered to contribute to our mission, and we ensure equity and fairness in all our actions. Taking a ‘leave no one behind’ approach to our diversity efforts means increasing representation of underserved populations. People who identify as belonging to marginalized or excluded populations are strongly encouraged to apply. Learn more about working at UNDP including our values and inspiring stories.
UNDP does not tolerate sexual exploitation and abuse, any kind of harassment, including sexual harassment, and discrimination. All selected candidates will, therefore, undergo rigorous reference and background checks.
Background
The Office of Procurement is a part of the Bureau Management Services (BMS), in UNDP providing vital management support in areas such as administrative services, budget and finance, human resources, information and communications technology, legal issues, procurement, safety and security, administration of multi-donor trust funds, change management, and crosscutting business solutions. Procurement is a fundamental component of UNDP, accounting for nearly 70 percent of UNDP programme delivery. Despite its critical role, procurement as an operational service can be traced back to as recently as 1999, when UNDP transitioned from a developmental funding model to one that included direct execution projects in its portfolio. In the years following this shift in models, UNDP procurement experienced unprecedented growth in terms of its volume and complexity.
Office of Procurement’s mandate includes development and updating of procurement policy, providing procurement advisory and operational support to country offices and HQ units professionalisation of the procurement function. Procurement supports programme delivery in line with UNDP’s Strategic Plan and best practices in public sustainable procurement. Procurement acts in accordance with rules and regulations, the accountability framework, and ensures appropriate risk management for UNDP. Office of Procurement is a global team based in UNDP/HQ New York, Copenhagen/Denmark and in Cyberjaya/Malaysia, with additional Regional Procurement Specialists located in each Bureau Hub (Panama, Addis Ababa, Amman, Istanbul and Bangkok).
The Global Procurement Services Division (GPS), based in Copenhagen, provides direct procurement services for the Global Fund, crisis prevention and recovery support, procurement support to elections programmes. The Team in Cyberjaya/Malaysia, provides transactional support to global operations and manages global LTAs through an emerging eProcurement platform
Duties and Responsibilities
Under the supervision of the Procurement SpecialistTeam Lead, Crises Recovery Energy & Environment (CREE) Team, the TechnicalProcurement Specialist will manage complex procurement cases requiring specific technical/engineering expertise and support the procurement teams with the establishment of LTAs and evaluation of complex technical bids. The Technical Procurement Specialist will also be responsible for providing technical input and market knowledge to the strategic direction of the team and supporting the Team Lead in the implementation of Procurement Strategies.
1. Manage complex procurement projects on behalf of UNDP CO clients, particularly those requiring specific technical/engineering expertise, civil works, construction or design including the development or review of technical specifications, the evaluation of bidders offers, and/orthe management of complex contractswith awarded bidders
- Act as primary focal point for allocated procurement processes includingpreparation and conductof RFQs, ITBS,or RFPs, receipt of quotations, bids, or proposals, their evaluation, submission to UNDP CRCs, negotiation of certain conditions of contracts in full compliance with UNDP rules and regulations
- Independently manage procurement activities ensuring full compliance with UNDP procurement rules, regulations, policies and strategies, including the management of logistical and contractual aspects of ongoing procurement cases including vendor performance and contract management
- Reviews procurement requests and liaises with COs/end-users to assess needs and develop detailed technical requirements
- Drafts tender documents (RFQ, ITB, RFP), technical specifications and evaluation methodologies in compliance with UNDP procurement rules
- Collects technical questions from bidders and prepares responses to be shared with potentialbidders
- Collects bids and leads the technical evaluation of offers, including liaising with bidders and technical evaluation team members
- Prepares and reviews submissions to the Contract,Asset and Procurement Committee (CAP) and Advisory Committee on Procurement (ACP)
- Leads project implementation meetings with awarded suppliers and ensures professional project management throughout the project, particularly related to civil works components of the project.
- Managesrelevant purchase orders, shipping docs, invoices and payments in accordance with the terms of the contract via UNDP’s ERP system
2. Provide ad-hoc technical advice to PSU and/or UNDP COs within the fields of civil works, construction, civil/electrical engineering
- Act as the technical focal point and project manager within the HEALTH/CREE teams, for areas related to civil works, engineering, & turnkey projects
- Review of relevant procurement plans to identify a pipeline for complex procurement projects and identification of technical expertise required
- Advise PSU teams as needed on complex projects requiring significant technical/engineering expertise and/or civil works
- Provide input to StandardOperating Procedures, best-practice guides or existing PSU tools related to the procurement of civil works, construction or technical/engineering expertise Conduct training sessions with PSU colleagues to disseminate knowledge, share experience and develop the overall capacity of the team
- Identify potential categories for LTAs within the Health& CREE Teams within the area of technical expertise
Competencies
Core
Achieve Results:
LEVEL 3: Set and align challenging, achievable objectives for multiple projects, have lasting impact
Think Innovatively:
LEVEL 3: Proactively mitigate potential risks, develop new ideas to solve complex problems
Learn Continuously:
LEVEL 3: Create and act on opportunities to expand horizons, diversify experiences
Adapt with Agility:
LEVEL 3: Proactively initiate and champion change, manage multiple competing demands
Act with Determination:
LEVEL 3: Think beyond immediate task/barriers and take action to achieve greater results
Engage and Partner:
LEVEL 3: Political savvy, navigate complex landscape, champion inter-agency collaboration
Enable Diversity and Inclusion:
LEVEL 3: Appreciate benefits of diverse workforce and champion inclusivity
Cross-Functional:
Procurement
Strategic Sourcing
Knowledge of strategic sourcing concepts, principles and methods, and ability to apply this to strategic and/or practical situations
Procurement
Category Management
Ability to segment spend into areas which contain similar or related products enabling focus opportunities for consolidation and efficiency
Procurement
Data Analysis
Ability to extract, analyze and visualize procurement data to form meaningful insights and aid effective business decision making
Procurement
Stakeholder Management
Ability to work with incomplete information and balance competing interests to create value for all stakeholders
Business Direction and Strategy
System Thinking
Ability to use objective problem analysis and judgement to understand how interrelated elements coexist within an overall process or system, and to consider how altering one element can impact on other parts of the system
Business Management
Portfolio Managemen
Ability to select, prioritize and control the organization’s programmes and projects, in line with its strategic objectives and capacity; ability to balance the implementation of change initiatives and the maintenance of business-as-usual, while optimizing return on investment
Business Management
Risk Management
Ability to identify and organize action around mitigating and proactively managing risks
Required Skills and Experience
Minimum Education
- Advanced University Degree in Civil Engineering or other related technical field is required
- A Bachelor’s Degree in combination with an additional two years of relevant experience will be given due consideration
Minimum years of relevant work experience
- Minimum 5 years of national / international professional experience in procurement engineering, construction contract management or project management is required.(7 years of above relevant experience if Bachelors)
- Work experience from developing countries is highly desirable..
Required skills and Competencies
- Experience in the use of computers and office software packages as well as web-based management systems.
- Excellent writing, research, analysis and presentation skills.
Desired additional skills and competencies
- Knowledge of UN and/or public procurement procedures and practices is highly desirable.
- Knowledge of UNDP’s EPR system or similar is a plus
Required Language
- Working knowledge of English required
- Working knowledge of another UN language is highly desirable.
Other
- CIPS II or higher is an asset
Disclaimer
Important information for US Permanent Residents (‘Green Card’ holders)
Under US immigration law, acceptance of a staff position with UNDP, an international organization, may have significant implications for US Permanent Residents. UNDP advises applicants for all professional level posts that they must relinquish their US Permanent Resident status and accept a G-4 visa, or have submitted a valid application for US citizenship prior to commencement of employment.
UNDP is not in a position to provide advice or assistance on applying for US citizenship and therefore applicants are advised to seek the advice of competent immigration lawyers regarding any applications.
Applicant information about UNDP rosters
Note: UNDP reserves the right to select one or more candidates from this vacancy announcement. We may also retain applications and consider candidates applying to this post for other similar positions with UNDP at the same grade level and with similar job description, experience and educational requirements.
Non-discrimination
UNDP has a zero-tolerance policy towards sexual exploitation and misconduct, sexual harassment, and abuse of authority. All selected candidates will, therefore, undergo rigorous reference and background checks, and will be expected to adhere to these standards and principles.
UNDP is an equal opportunity and inclusive employer that does not discriminate based on race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other status.
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